Venue: Canteen, Babergh District Council Offices, Corks Lane, Hadleigh. View directions
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SUBSTITUTES AND APOLOGIES |
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DECLARATION OF INTERESTS BY COUNCILLORS Minutes: None declared. |
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BCa/17/15 - TO CONFIRM THE MINUTES OF THE MEETING HELD ON 10 AUGUST 2017 PDF 154 KB Minutes: RESOLVED
That the Minutes of the meeting held on 10 August 2017 be confirmed and signed as a correct record. |
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TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: None received. |
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QUESTIONS BY THE PUBLIC Minutes: None received. |
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QUESTIONS BY COUNCILLORS Minutes: None received. |
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MATTERS REFERRED BY THE OVERVIEW AND SCRUTINY OR JOINT AUDIT AND STANDARDS COMMITTEES Minutes: None referred. |
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BCa/17/16 FORTHCOMING DECISIONS LIST PDF 457 KB Minutes: Margaret Maybury, Cabinet Member for Communities, referred to the Leisure Strategy report which had been re-scheduled for the November meeting. The Chief Executive updated Members in respect of the input from the new Strategic Director, Jonathan Stevenson, ahead of his formal start date in October and confirmed that in the meantime, there were no matters requiring a separate report to Committee in relation to Hadleigh Pool and Leisure.
RESOLVED
That the content of Paper BCa/17/16, as updated at the meeting be noted.
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BCa/17/17 FINANCIAL MONITORING 2017/18 - QUARTER 1 PDF 666 KB Cabinet Member for Finance – Peter Patrick Decision: 1) That the potential or likely variations in relation to the General Fund, Housing Revenue Account and Capital Programme compared to the Budget be noted. 2) That, subject to any further budget variations that arise during the rest of the financial year, the following net transfers of £696k be noted: a) The balance of the General Fund surplus of £257k referred to in section 11.8 of the report be transferred to the Transformation Fund; b) Transfer of £102k, being the favourable variance for the Materials Recycling Facility (MRF) to a new earmarked Waste reserve, referred to in section 11.8 of the report; c) Transfer of £337k, being the 2016/17 surplus on the Business Rates Collection Fund to the Business Rates Equalisation reserve, referred to in section 11.8 of the report. 3) That the revised 2017/18 Capital Programme referred to in Appendix B and section 11.15 of the report be approved.
Minutes: Katherine Steel, Assistant Director and Melissa Evans, Corporate Manager, presented the report on Financial Monitoring 17/18 – Quarter One. It was noted there had been some changes to the report that had been circulated with the agenda and the key variances were explained. A revised report with the amendments would be brought before the Cabinet meeting in September.
Katherine Steel explained the Senior Leadership Team had been scrutinising the Transformation Fund and were working hard to reduce commitments.
It was agreed any positives within the budget should be communicated as a good news story i.e. the Electric Vehicle Charging point and PV Panel installation for local businesses.
Mermbers agreed that the recommendations to Cabinet should go forward as set out in the report.
Members had before them Paper BCa/17/17, together with a replacement page 23 showing an amended table under paragraph 11.11, which was circulated to Members at the meeting.
Peter Patrick, Cabinet Member for Finance and Organisational Delivery, introduced the report which set out various items for Cabinet to note or approve as a result of the ‘reporting by exception approach’ which has been used in reviewing income and expenditure budget variances in the first quarter of the year.
He referred to the revised table which provided a high-level summary of the anticipated movement in the Transformation Fund during 2017/18 and which had been updated by the inclusion of the following additional line under the heading LESS:-
£’000
Actual Year to date Spend (April to June 2017) (225) ________________ to give a revised Balance at 31st March 2017 of 941
In response to a question about the MRF Gate Fee, the Leader asked Clive Arthey, the Council’s representative on the Suffolk Waste Partnership to respond. She invited questions from Cllrs Arthey, Bavington and Carpendale, to which Cabinet Members responded in relation to the timing of the introduction of electric charging points in Sudbury and Hadleigh, the reasons behind the favourable variances, which related mainly to staff vacancies, and the Public Realm review, for which Mike Evans is the Lead Officer.
In response to a question from Councillor Ward, it was noted that the update of the Medium Term Financial Strategy would cover the link with growth stimulation to generate income.
RESOLVED
(1) That the potential or likely variations in relation to the General Fund, Housing Revenue Account and Capital Programme compared to the Budget be noted; (2) That, subject to any further budget variations that arise during the rest of the financial year, the following net transfers of £696k be noted; a) The balance of the General Fund surplus of £257k referred to in section 11.8 of Paper BCa/17/17 be transferred to the Transformation Fund; b) The transfer of £102k, being the favourable variance for the Materials Recycling Facility (MRF) to a new earmarked Waste reserve, referred to in section 11.8 of Paper BCa/17/17; c) The transfer of £337k, being the 2016/17 surplus on the Business Rates Collection Fund to the Business Rates Equalisation reserve, ... view the full minutes text for item 39. |
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BCa/17/18 LAWSHALL NEIGHBOURHOOD PLAN PDF 280 KB Cabinet Member for Planning – Lee Parker Decision: 1) That Lawshall Parish Council be requested to make the necessary modifications to the plan in accordance with the Examiner’s recommendations. 2) That, subject to the satisfactory completion of the above, the Neighbourhood Plan be advanced to a local referendum covering the parish of Lawshall.
Minutes: Bill Newman introduced the report and outlined the background. It was noted the examiner’s report had now been received and only marginal amendments made. This should mean the amended plan would be ready to be put before Cabinet in September. The 9th October 2017 was the planned referendum date which was consistent with Lawshall’s request.
Members noted the Neighbourhood Plan was a good example of collaborative working in which they had struck a balance with development needs.
In response to members questions Bill Newman explained the Neighbourhood plan would run in parallel with the Local Plan. He also pointed out a Government Grant was available of £9,000 which he felt would be sufficient. If three Parishes worked together they would receive a proportionate increase in funds. He also told how it was not a requirement to consider possible housing allocations within a Neighbourhood Plan, however this would be helpful.
Members agreed the recommendations to Cabinet should go forward as set out in the report.
Lee Parker, Cabinet member for Planning, introduced Paper BCa/17/18 presenting the recommendations of the Independent Examiner on the Submission Draft (summarised in Appendix 1 to the report) and seeking Cabinet approval to proceed to a Local Referendum. Together with Bill Newman, Corporate Manager – Strategic Planning, he responded to questions from Cabinet Members and the other Councillors present about the recommendation on Policy LAW10, funding support for Parishes, and the process by which the Examiner had recommended changes.
RESOLVED
(1) That Lawshall Parish Council be requested to make the necessary modifications to its Neighbourhood Plan in accordance with the Independent Examiner’s recommendations as contained in Paper BCa/17/18.
(2) That, subject to the satisfactory completion of the modifications referred to in Resolution (1) above, the Neighbourhood Plan be advanced to a local referendum covering the Parish of Lawshall.
The business of the meeting was concluded at 10.10 a.m.
…………………………… Chairman |