Venue: King Edmund Chamber, Endeavour House, 8 Russell Road, Ipswich. View directions
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DECLARATION OF INTERESTS BY COUNCILLORS Minutes: 95.1 None received. |
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BCa/23/47 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 4 MARCH 2024 PDF 113 KB Minutes: It was RESOLVED: -
That the minutes of the meeting held on the 4 March 2024 be confirmed and signed as correct record.
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TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: 97.1 The Governance Officer advised the Committee that a petition had been received on Council Car Park Charges with 7825 validated signatures. The petition has been debated at Full council in accordance with the Council’s petition procedure rules. |
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QUESTIONS BY COUNCILLORS Minutes: 98.1 None received. |
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MATTERS REFERRED BY THE OVERVIEW AND SCRUTINY OR JOINT AUDIT AND STANDARDS COMMITTEES Minutes: 99.1 There were no matters referred from the Overview and Scrutiny or the Joint Audit and Standard Committees |
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FORTHCOMING DECISIONS LIST Please note the most up to date version can be found via the website:
Forthcoming Decisions List - Babergh District Council
Minutes: 100.1 There were no comments made by Councillors. |
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BCa/23/48 CAR PARKING CHARGES AND ROAD TRAFFIC ORDERS PDF 898 KB Leader of the Council Additional documents:
Decision: It was RESOLVED: -
1.1 Tariff Option A Table 6.7 for short and long stay, hourly and daily parking charges, is implemented as soon as is practically possible. 1.2 Parking Permit (season ticket) changes in 6.24 - 6.27 are implemented as soon as is practically possible, the charges as already agreed under the annual fees and charges report. 1.3 Changes from Short Stay to Long Stay designations in 2 car parks as indicated in table 6.22 are implemented as soon as is practically possible. 1.4 Blue Badge Holders will continue to be allowed to park for free for up to 3 hours in any bay of all public car parks. 1.5 The current hours, days of the week and bank holidays where off-street restrictions apply are amended as per 6.15 as soon as is practically possible. 1.6 The Director of Operations and Parking Services Manager are delegated authority to put in place suitable refund arrangements with Abbeycroft Leisure for users of the Councils’ Leisure Centres (Sudbury and Hadleigh) and agree arrangements with Roys Sudbury store to co-inside with new tariff introduction. 1.7 The Director of Operations and Parking Services Manager continue to engage with health, mobile health screening and village community centres which are accessed via or occasionally sited on council car parks, as to the feasibility and appropriateness of utilising the councils’ virtual permits and enforcement in managing parking for their patients and visitors. 1.8 That delegated authority be given to the Director of Operations in consultation with the Portfolio Holder to make changes to the councils’ off-street parking orders and put in place suitable resources to implement the recommendations, including any minor amendments resulting from any subsequent dialogue and agreements with Lavenham Council, in this report in compliance with all statutory obligations and law. 1.9 The Director of Operations and Parking Services Manager continue to engage with the councils where council car parks are located and any groups making representation, and carry out more detailed local survey work to bring forward proposals to continue to improve parking as set out in the council’s car parking strategy, which may include residents parking zones. 1.10 The Director for Operations and Parking Services Manager continues to consider how to enhance the councils offer for contactless, longer term parking permits, using intelligent parking control processes that benefit and offer value to residents.
REASON FOR DECISION
In order to deliver the approved parking strategy, move towards full cost recovery, remove the budget burden of subsiding parking, protect other essential services, transfer cost and choice to the parking service user and to be better funded to assist with meeting sustainable travel and environmental objectives, varying existing parking charges is proposed.
Alternative Options Considered and Rejected:
Outsourcing of car parks to an external private provider was considered and rejected by Cabinet 9th January 2024. Not varying the charges was considered and rejected by Cabinet 9th January 2024. A range of options have been considered from the engagement process and led to amendments being incorporated within ... view the full decision text for item 101. Minutes: 101.1 The Chair introduced the report as Acting Leader of the Council.
101.2 Councillor John Ward proposed the recommendations as set out in the report. Councillor Derek Davis seconded this motion.
101.3 The Chair invited the Monitoring Officer to advise Members of the Cabinet on predetermination.
101.4 Councillor Derek Davis questioned why Community Interest Companies (CICs) were not allowed to take over the running of individual car parks. Councillor John Ward responded that there was little appetite for people to run CICs. Councillor Deborah Saw added that she had spoken to the Community Interest Company Regulator and there were few examples of CICs running car parks across the country and the ones that do exist all charge for parking as there was a need to maintain the car park. Additionally, there were issues with taxation for CICs as whilst Babergh could give business rates relief Suffolk County Council and central government would need to agree to give business tax relief. The Director – Operations & Climate Change added that paragraph 2.5 of the report covered the findings on CICs and the risks involved, also there were other costs that needed to be covered from charges.
101.5 Councillor Jessie Carter highlighted that she had spoken to the Sudbury Chamber of Commerce who were open to the possibility of a CIC to run car parks.
101.6 Councillor Sallie Davies questioned whether town and parish councils were consulted on the use of CICs. The Director – Operations & Climate Change responded that town and parish councils were not approached on the use of CICs as it was raised by the Sudbury Chamber of Commerce and officers looked into the feasibility of CICs and determined that the use of CICs for the primary purpose of avoidance of business rates would not be possible, and that enforcement responsibilities would be complicated, resulting in less economy of scale and was not consulted on throughout the district for this reason.
101.7 Councillor Derek Davis questioned whether the use of ANPR had been explored for short term parking at leisure centres and medical centres. The Parking Services Manager responded that the use of technology would be explored and for medical centres MiPermit would be used for users to check in their vehicles digitally.
101.8 Councillor Deborah Saw questioned whether the use of demand pricing had been considered. The Director – Operations & Climate Change responded that the current proposal was designed for workers and visitors to towns and that the data on usage would need to be understood to see if this was possible going forward.
101.9 Councillor Sallie Davies asked for detail on the implications of an element of free parking. Councillor John Ward responded that a free parking period of an hour would create a loss between £200,000 and £260,000 which would have a cumulative impact in future years. The Director – Operations & Climate Change added that a free parking was not an option that Cabinet wanted to take forward in the previous proposal considered by the Cabinet on ... view the full minutes text for item 101.
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BCa/23/49 PROCUREMENT OF REPAIRS MANAGEMENT AND SCHEDULING SYSTEM PDF 165 KB Cabinet Member for Housing Decision: It was RESOLVED: -
1.1 That the appointment of Totalmobile Limited to supply and implement its comprehensive job management system, to help BMSDC implement its transformation / strategic objectives within Building Services be approved. The decision is sought subject to satisfactory agreement of terms with Totalmobile.
REASON FOR DECISION
Key Decision required due to the financial value of the contract.
Alternative Options Considered and Rejected:
A detailed study undertaken in Building Services determined that current IT system in place were not fit for purpose and did not have the right capability to support overall service management and continuous improvement.
Building services set out several key objectives which placed heavy emphasis on customer satisfaction, enabling appointment booking at first point of contact, ensuring that customer commitments are fulfilled, increasing first time fix rates and reducing the need for secondary customer contact to chase repairs. These were reflected in a detailed specification of requirement which formed part of an Invitation to Tender (ITT process)
3 suitable suppliers were evaluated in detail (ROCC, Totalmobile and Propeller) through a comprehensive supplier evaluation process. Two further suppliers declined to bid due to maximum budget restrictions and ability to meet our functional requirements
Any Declarations of Interests Declared: None
Any Dispensation Granted: None
Minutes: 102.1 The Chair invited the Cabinet Member for Housing to introduce the report.
102.2 Councillor Jessie Carter introduced the report and proposed the recommendation as set out in the report. Councillor Daniel Potter seconded this motion.
102.3 Councillor Helen Davies questioned whether there would be a post implementation review of the system at regular intervals to address issues and areas of concern. Councillor Jessie Carter responded that the system would be continuously looked at and it was a priority that houses were brought up to standard.
102.4 Councillor Derek Davis questioned what benchmarking had been done for Totalmobile. The Housing Transformation Manager responded that Totalmobile were one of the leading providers of the technology and had been successfully implemented in housing associations.
102.5 Councillor Deborah Saw referred to the next steps section of the report and asked if the Council currently had suitable personnel or whether there was the need to employ new staff on an interim or permanent basis. The Housing Standards Manager responded that to ensure that for the successful implementation of the project external skills had been hired and will transfer these skill to existing staff. Additionally, the system would be maintained by the existing systems team.
102.6 During the debate Councillor Derek Davis outlined that the implementation of the new system was a good step forward and would offer residents the best service going forward.
102.7 Councillor John Ward highlighted that the previous system was not fit for purpose and a new system was essential and would allow the Council to make improvements in building services.
102.8 Councillor Sallie Davies stated that the proof in the effectiveness of the system would be shown through the tenants.
102.9 Councillor Alastair McCraw outlined that he was pleased that the system integrated into the Council’s performance management system, and on the risk register the risks were on the acceptable end of the range.
102.10 Councillor Daniel Potter stated that he welcomed the new technology and hoped that it would reduce repair times.
By a unanimous vote.
It was RESOLVED: -
1.1 That Cabinet approves the appointment of Totalmobile Limited to supply and implement its comprehensive job management system, to help BMSDC implement its transformation / strategic objectives within Building Services. The decision is sought subject to satisfactory agreement of terms with Totalmobile.
REASON FOR DECISION
Key Decision required due to the financial value of the contract.
Alternative Options Considered and Rejected:
A detailed study undertaken in Building Services determined that current IT system in place were not fit for purpose and did not have the right capability to support overall service management and continuous improvement.
Building services set out several key objectives which placed heavy emphasis on customer satisfaction, enabling appointment booking at first point of contact, ensuring that customer commitments are fulfilled, increasing first time fix rates and reducing the need for secondary customer contact to chase repairs. These were reflected in a detailed specification of requirement which formed part of an Invitation to Tender (ITT process)
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EXCLUSION OF THE PUBLIC (WHICH TERM INCLUDES THE PRESS) To consider whether, pursuant to Part 1 of Schedule 12A of the Local Government Act 1972, the public should be excluded from the meeting for the business specified below on the grounds that if the public were present during this/these item(s), it is likely that there would be the disclosure to them of exempt information as indicated against the/each item.
The author(s) of the report(s) proposed to be considered in Part 2 of the Agenda is/are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Minutes: 103.1 The meeting was not required to go into closed session. |
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BCa/23/49 PROCUREMENT OF REPAIRS MANAGEMENT AND SCHEDULING SYSTEM - CONFIDENTIAL APPENDICES |