48 MC/20/19 RECOMMENDATIONS FROM THE JOINT OVERVIEW AND SCRUTINY COMMITTEE PDF 99 KB
Chair of Overview and Scrutiny Committee
At its meeting on 23 November 2020, the Joint Overview and Scrutiny Committee considered Paper JOS/20/3 – Review of Outside Bodies.
The Committee’s Recommendations to Council are attached as Paper MC/20/19.
Additional documents:
Minutes:
48.1 The Chair invited the Chair of the Overview and Scrutiny Committee to introduce Paper MC/20/19.
48.2 Councillor Welham summarised the Overview and Scrutiny Committee’s reasoning behind the recommendations to the Councils and explained that Members had considered the benefits and value of representation on each of the Outside Bodies.
48.3 Councillor Welham PROPOSED Recommendations 1.1 to 1.6 and the tabled recommendation, which was SECONDED by Councillor Matthissen.
48.4 Councillor Brewster explained that the circumstances had changed for representation on Haven Gateway Partnership due to recent developments.
48.5 Council Mansel queried the cost of the subscription fee for the East West Rail Consortium. She added that she did not feel that she could vote on the recommendations on block as some of the recommendations were for consideration, and she was unsure of what was involved with a ‘recommendation to consider’.
48.6 The Chair advised Members that the cost for subscription for East West Rail Consortium was £1500 per year.
48.7 Councillor Welham explained that some Members had been elected as representatives to Outside Bodies, which either did not exist or no longer required member representation. Some of the issues required that the Council debated the representation before a decision could be made.
48.8 Councillor Passmore queried how much the Council currently paid to Haven Gateway Partnership.
48.9 Councillor Welham suggested that each recommendation was voted for individually.
48.10 The Chair proposed that Members voted on the recommendations as follows:
Recommendations 1.1, 1.4 and 1.5 together
Recommendations 1.2 and 1.3, 1.6 and 1.7 separately.
48.11 Councillor Welham APPROVED the suggested split of the recommendations.
48.12 In response to Councillor Field’s question regarding Haven Gateway Partnership, Councillor Brewster explained that Haven Gateway Partnership was working with the free ports and that this could be beneficial for projects such as Gateway 14 and could bring some positive developments to the Council.
48.13 The Chair informed Members that the Council paid £5k to the Haven Gateway Partnership per year.
48.14 Councillor Matthissen queried the tabled recommendation and Councillor Welham explained that the recommendation was for a representative to be appointed to the Suffolk Disability Forum but that it may be more appropriate for a Member to be appointed to the Mid Suffolk Disability Forum.
48.15 In response to Members questions on the appointment process for representation on Outside Bodies, the Monitoring Officer explained that the Leader appointed the Outside Bodies representatives and that the recommendations provided a steer to the Leader of the wishes of the Council. Once the Leader had decided the representatives, they would be brought back to Council to agree.
48.16 Councillor Carter queried if the Leader decided not to appoint to a Outside Body would Members be advised of the reason why.
48.17 Members debated the recommendations and representation on Outside Bodies including:
· That it was important that Council was represented on the East West Rail Consortium, to be involved with any issues relating to train lines in the District.
· That the contribution of £5000 to Haven Gateway Partnership would ... view the full minutes text for item 48
46 BC/20/19 RECOMMENDATIONS FROM THE JOINT OVERVIEW AND SCRUTINY COMMITTEE PDF 97 KB
Chair of Overview and Scrutiny Committee
At its meeting on 23 November 2020, the Joint Overview and Scrutiny Committee considered Paper JOS/20/3 – Review of Outside Bodies.
The Committee’s Recommendations to Council are attached as Paper BC/20/19.
Additional documents:
Minutes:
46.1 The Chair invited the Chair of Overview and Scrutiny Committee, Councillor McCraw to introduce the recommendations from the Joint Overview and Scrutiny Committee in Paper MC/20/19.
46.2 Councillor McCraw provided a summary of the reasons behind the recommendations, including that the Joint Overview and Scrutiny Committee had deemed that the Haven Gateway Partnership did not contribute any value to the Council, that the Member reporting template would be used at the Overview and Scrutiny Committee’s annual review of Outside Bodies and that Members had expressed that training opportunities should be provided to both new and existing Members.
46.3 Councillor McCraw PROPOSED Recommendations 1.1 to 1.6 which was SECONDED by Councillor Malvisi.
46.4 Councillor Arthey queried the removal of the Joint Waste Management Board as he thought it still met. However, Councillor Malvisi, who had been appointed to represent the Council at the above Outside Body, agreed with Councillor McCraw that it did not exist.
46.5 Councillor Ward asked that Members reconsidered Recommendation 1.2, as representation on the Haven Gateway Partnership would be beneficial to the Council due to the current discussions around free ports.
46.6 Councillor Jan Osborne asked for clarification of Recommendation 1.2 and if there were any financial issues to be contributed to the Partnership and where the organisation was based.
46.7 Councillor McCraw responded that he believed it was based in Essex.
46.8 Members debated the recommendations and Councillor Davis stated that having a seat on Haven Gateway Partnership was important, especially for the Council’s involvement with the free port in Felixstowe.
46.9 Some Members thought that representation on Haven Gateway Partnership had been useful in the past and others thought representation should only continue if there were current benefits for the Council.
46.10 The Chair suggested that Recommendation 1.2 was voted on separately from the rest of the recommendations.
46.11 Councillor McCraw the Proposer and Councillor Malvisi, the Seconder both approved of this suggestion.
46.12 Councillor Arthey clarified that the Joint Waste Contract Board did not require specific member representation and he agreed that the Joint Waste Management Board did no longer exist.
46.13 Recommendation 1.2 was put to Members for voting.
By 6 votes for and 21 votes against, 1 abstention.
It was RESOLVED: -
That the vote was lost.
46.14 The meeting had reached the guillotine deadline and the Chair asked for a proposer and seconder for the meeting to continue.
46.15 Councillor McCraw PROPOSED that the meeting continued, which was SECONDED by Councillor Malvisi.
46.16 Members approved by consensus and none spoke against the proposal.
It was RESOLVED: -
That the meeting continue beyond the guillotine deadline, until all business was concluded.
46.17 Recommendations 1.1, and 1.3 to 1.5 were put to Members for voting.
By 25 votes for and 1 vote against, 1 abstention.
It was RESOLVED: -
1.1 That the following appointments to Outside Bodies, no longer requiring representation, be removed from the appointments made, based on the information received.
Babergh District Council
Babergh Domestic Violence and Abuse Forum