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Contact: Robert Carmichael-Committee Services
Apologies for absence/substitutions
Apologies of absence were received from Councillors Michael Burke, Jessica Fleming, John Matthissen and Jane Storey.
Councillor Derrick Haley substituted for Councillor Michael Burke.
Councillor John Levantis substituted for Councillor Jessica Fleming.
Councillor Andrew Stringer substituted for Councillor John Matthissen.
To receive any declarations of pecuniary or non-pecuniary interest by Members
Councillor Roy Barker declared a non-pecuniary interest for application DC/18/01029 as he knew the land owner.
Councillor Barry Humphreys MBE declared a non-pecuniary interest for application DC/18/01029 as he knew the Objector, Jason Etherington.
Declarations of lobbying
Councillors Kathie Guthrie, Roy Barker, Julie Flatman and Barry Humphreys MBE declared that they had been lobbied on application DC/18/01029.
Declarations of personal site visits
It was resolved that the Minutes of the meeting from 12 September 2018 were confirmed and signed as a true record.
To receive notification of petitions in accordance with the Council's Petition Scheme
The Governance Support Officer reported that one petition had been received which was linked to application DC/18/01029. The petition was validated with 68 valid signatories who supported the following statement:
“I the undersigned, would like to express my opposition to the planning permission for an event venue at Rockylls Hall. My objection is due to the unsuitability of the local road network, increased traffic, unacceptable noise and disturbance of our rural and quiet environment and also the detrimental impact it will have on the wildlife in the area.”
“We, the undersigned, would like to object to the application and support Jason Etherington and/ or Peter Holland as the community representative during the planning committee.”
Note: The Chairman may change the listed order of items to accommodate visiting Ward Members and members of the public
In accordance with the Council’s procedure for public speaking on planning applications a representation was made as detailed below:
Schedule of Applications
46.1 Item 1
Proposal Planning Application- Change of Use of a grainstore into a function room and associated works
Site Location SHELLAND- Rockylls Hall, Shelland Green, Shelland, Stowmarket, IP14 3JF
Applicant Mr J. Cunningham
46.2 The Case Officer presented the application to the Committee outlining the proposal on the site, the late papers before Members, and the Officer Recommendation.
46.3 The Case Officer responded to Members questions on issues including: the capacity of the venue, the noise report submitted to the Council, where the toilet facilities on the site would be, and the positioning of passing places.
46.4 Members considered the representation from Martin Jewers representing Shelland Parish Meeting.
46.5 The Parish Meeting representative responded to a question regarding traffic in the area and that he understood there had been a slight increase in traffic on the roads.
46.6 Members considered the representation from Jason Etherington, speaking as an Objector.
46.7 The Objector responded to Members’ questions on issues including: where he lived in the community, the distance to Haughley Park Barn (an existing venue) and whether the proposed passing places were on Village Greens.
46.8 Members considered the representation from Jonathan Cunningham, speaking as the Applicant.
46.9 The Applicant responded to Members’ questions on issues including: the capacity of the venue for events and meals, that external caterers would most likely be used, the different types of events that would be hosted, what outside space would be used, the entrances and exits to the venue, and the heritage impact.
46.10 The Planning Lawyer advised the Committee that special regard should be given to Heritage Assets and referred to the report from the Heritage Officer.
46.11 The Chair read out an email that had been received from Councillor John Matthissen, Ward Member, who had given his apologies for the meeting.
46.12 Members debated the application on the issues including: the red line of the proposal, the increased traffic movements that would be caused, the negative response from the local community, and a lack of detail regarding the use of the building connected to the building proposed for change of use.
46.13 Councillor Derrick Haley proposed that the application be deferred to undertake a site visit and requested further information on the application as follows to be reported back to the Committee.
- Clarity on what is included within the red line site and proposal
- Information about the listed building shown within the red line area
- Details of the use of linked building as existing and proposed, including separation/ doors between the two uses
- Details of the parking facilities
- Further information on the sound attenuation and sound evaluation including clarity on issues raised within the report ... view the full minutes text for item 46.
Note: Should a site inspection be required for any application, the time and date will be agreed at the meeting.
Would Members please retain the relevant papers for use at that meeting.
47.1 None requested.