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APOLOGIES FOR ABSENCE/SUBSTITUTIONS
1.1 Apologies were received from Councillor Adrian Osborne. Councillor Mary McLaren substituted for Councillor Osborne.
TO RECEIVE ANY DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS AND OTHER REGISTERABLE OR NON REGISTERABLE INTERESTS BY MEMBERS
DECLARATIONS OF LOBBYING
3.1 Councillor Beer queried the addition of items 3 and 4 to the agenda. The Governance Officer advised that these items had been added to the agenda for reasons of openness and transparency. The additions had been recommended by the Corporate Manager for Governance and agreed with the Chair.
3.2 There were no declarations of lobbying.
DECLARATIONS OF PERSONAL SITE VISITS
4.1 There were no declarations of personal site visits.
It was RESOLVED:
That the minutes of the meeting held on 5th April 2023 were confirmed and signed as a true record.
TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME
6.1 None received.
In addition to any site inspections which the Committee may consider to be necessary, the Area Planning Manager will report on any other applications which require site inspections.
7.1 There were no requests for site inspections.
BPL/23/02 PLANNING APPLICATIONS FOR DETERMINATION BY THE COMMITTEE
An Addendum to Paper BPL/23/02 will be circulated to Members prior to the commencement of the meeting summarising additional correspondence received since the publication of the agenda but before 12 noon on the working day before the meeting, together with any errata.
In accordance with the Council’s arrangements for Public Speaking at Planning Committee, representations were made as detailed below relating to the items in Paper BPL/23/02 and the speakers responded to questions put to them as provided for under those arrangements.
It was RESOLVED
That subject to the imposition of conditions or reasons for refusal (whether additional or otherwise) in accordance with delegated powers under Council Minute No. 48(a) (dated 19 October 2004) decisions on the items referred to in Paper BPL/23/02 be made as follows:-
9.1 Item 8A
Proposal Planning Application. Change of Use from Public House (Sui Generis) to Residential (C3)
Site Location ERWARTON – The Queens Head, Queens Road, Erwarton, IP9 1LN
Applicant Mrs Claire Niewiarowski
9.2 The Case Officer presented the application to the Committee outlining the proposal before Members including: the proposed change of use of the building, the previous planning history of the site, the site location, the Grade II listed status of the building, the layout of the site, access to the site, and the officer recommendation of approval as detailed in the Committee report.
9.3 The Planning Lawyer advised Members of a correction to the comments from SCC Highways which referred to C3 Residential Use, however the property currently has ancillary residential use on upper floors only.
9.4 The Case Officer and the Economic Development responded to questions from Members on issues including: inconsistencies between the community statement regarding marketing and the agreed marketing campaign, whether the marketing agreed with the Economic Development Team had been undertaken correctly, the appropriateness of the timing of the marketing campaign, the use of the ancillary accommodation, whether the property was considered to be an Asset of Community Value (ACV), when the property was last operated as a Public House, and whether there was any guidance regarding the timescales for marketing campaigns and submitting planning applications.
9.5 Councillor Maybury commented that a Member of the Committee appeared to have additional information in the form of a document. The Planning Lawyer advised that the document contained generic information only and did not relate to this application.
9.6 The Case Officer responded to further questions from Members on issues including: whether the accommodation had been used previously as tourist accommodation, and the length of time the property has not been occupied as a Public House.
9.7 Members considered the representation from Christine Kyle who spoke on behalf of Erwarton Parish Meeting.
9.8 The Parish Meeting Representative responded to questions from Members on issues including: the number of inhabitants in the village of Erwarton, the location of any other Public Houses in the area and whether there was a pedestrian footpath from Erwarton to these locations, where the community currently meet, and whether there was any other tourist accommodation in the area.
9.9 Members considered the representation from Steve Smith who spoke as an Objector on behalf of Friends of Erwarton Queens Head.
9.10 The Objector responded to questions from Members on issues including: the overage clause applying to the sale of the property.
9.11 The Economic Development Officer advised Members on the use, purpose, and application of overage clauses.
9.12 The Objector responded to further questions from Members on issues including: the timescales for the property to be in a position to operate as a Public House should the purchase by the Friends of Erwarton Queens Head go ahead, and the funding for the purchase and repairs.
9.13 The Area Planning Manager and the Planning Lawyer responded to a question regarding whether ... view the full minutes text for item 9.