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ELECTION OF CHAIRMAN Minutes: 1.1 On the proposal of Councillor Ward and seconded by Councillor Smith
It was RESOLVED:-
That Councillor Barry Gasper be elected Chairman of the Council for the Municipal year 2018/19.
Councillor Gasper paid tribute to Councillor Peter Burgoyne for his years of service as the outgoing Chairman to Babergh Council and the excellent job that Peter had made as first citizen of the district.
He then thanked everyone who had voted for him and said that it was an honour for him to be chosen as the new Chairman. He looked forward to working with residents and organisations across Babergh during the coming year. His chosen charity for the next year would be The Bumblebee Children’s Charity. This was a specialist centre in Sproughton which provides support for babies and young children who have difficulties with movement and coordination.
Councillor Gasper thereupon made his Declaration of Acceptance of Office.
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ELECTION OF THE VICE-CHAIRMAN Minutes: 2.1 On the proposal of Councillor Ayres and seconded by Councillor Patrick
It was Resolved:-
That Councillor Adrian Osborne be elected Vice-Chairman of the Council for the Municipal year 2018/19.
Councillor Osborne thereupon made his Declaration of Acceptance of Office.
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APOLOGIES FOR ABSENCE Minutes: 3.1 Apologies for absence were received from Councillor Creffield, Councillor Dawson, Councillor Hinton, Councillor Newman, Councillor Parker, Councillor Shropshire and Councillor Steer. |
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DECLARATION OF INTERESTS BY COUNCILLORS Minutes: 4.1 There were no declarations of interest. |
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BC/18/1 - TO CONFIRM THE MINUTES OF THE MEETING HELD ON 24 APRIL 2018 AS A CORRECT RECORD PDF 434 KB Minutes: It was Resolved:-
That the Minutes of the meeting held on 24 April 2018 be deferred until the next Council meeting. |
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BC/18/2 - ANNOUNCEMENTS FROM THE CHAIRMAN AND LEADER PDF 25 KB Minutes: 6.1 The Leader announced that he and Councillor Jan Osborne had embarked on a series of engagement events around the district to give residents the opportunity to speak directly with the Council Leadership and for the Leadership to answer any questions and to address any concerns that residents may have. The first event was held in Sudbury with a very good turnout from the public illustrating that there was a demand for this type of direct engagement. Further events were planned throughout the year.
6.2 The Leader also announced that following a recent press release Babergh had been shortlisted for the East Anglia Building Excellence Awards 2018 for the best social or affordable new housing development category, thanks to their high quality design, visual impact on the area and their highly sustainable location. The award was for a development of 12 new affordable homes in Lavenham. The Leader added that this was testament to all the hard work of the officers involved.
6.3 Continuing further the Leader announced that as part of his approach to improve communications he would be creating a new Cabinet Portfolio Holder for Communications. Councillor Grandon would therefore be joining the Cabinet to take up this appointment and would be working with the Corporate Manager for Communications on finalising and implementing the draft Joint Communications Strategy.
6.4 Finally the Leader announced that following the recent decision of Councillors Peter and Sue Burgoyne to form their own Group, the Babergh Unionists, the Conservatives and Babergh Unionists had now entered a formal coalition to continue as a majority Administration. |
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APPOINTMENTS |
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Designation of Committees and Joint Committees To appoint the following Committees and Joint Committees:
· Babergh Overview and Scrutiny Committee · Planning Committee · Babergh Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee
Minutes: 7.1 On the proposal of Councillor Bavington and seconded by Councillor Carpendale
It was Resolved:-
That the following Committees be appointed:-
· Babergh Overview and Scrutiny Committee · Planning Committee · Babergh Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee
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BC/18/3 - Political Balance and Composition of Committees and Constitutional Amendments PDF 112 KB Report by the Monitoring Officer attached. Additional documents:
Minutes: 7b.1 A revised Appendix B was tabled, the Chairman also referred to the proposed amendments to the Joint Audit and Standards Committee Terms of Reference.
7b.2 The Monitoring Officer advised Council that following concerns relating to the recommendation to allocate named substitutes, that named substitutes were subsequently not appointed at this meeting and that this issue was discussed further by the Constitution Working Group as part of the review of the Constitution. She also referred to Terms of reference of the Constitution Working Group and informed Council that the Terms of Reference should be amended to read “the Constitution Working Group would consist of a Member from each political group”.
It was Resolved:-
(i) That the Committees' size and numerical allocation of seats be approved as detailed in the revised Appendix A to the report (iii) That a Joint Constitution Working Group be established, that the scope of the review detailed in section 3 of the report be agreed and that a Councillor from each political group be appointed to the working group. (iv) That the amendments recommended by the Joint Audit and Standards Committee to its Terms of Reference be agreed. |
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Election of Chairs and Vice-Chairs of Committees In accordance with the Council’s Constitution (Article 6 (6.2.1)) the Leader shall take up Chairmanship of the Cabinet.
To elect a Chair and Vice-Chair for the following Committees and Joint Committees:
· Babergh Overview and Scrutiny Committee · Planning Committee · Babergh Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee
Minutes: It was Resolved:-
That the following Councillors be appointed as Chairmen and Vice Chairmen to the Committees as shown below:
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BC/18/4 - Appointments to Outside Bodies for 2018/19 PDF 92 KB John Ward – Leader of the Council
Additional documents: Minutes: It was Resolved:-
That Councillors be appointed to Outside Bodies as detailed in the revised Appendix A to paper BC/18/4.
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Appointment of Councillors to the Shared Revenues Partnership Committee The Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Mid Suffolk District Council and Ipswich Borough Council, Council is asked to appoint two Councillors and two substitutes to serve on the Committee for the Current municipal year.
The political balance rules do not apply to Babergh’s appointees. The Group Leaders have been asked to put forward names to be considered for these positions.
Babergh’s appointees for 2017/18 were Jan Osborne and Peter Patrick. The appointed substitutes were Sue Ayres and Margaret Maybury.
Minutes: It was Resolved:-
That Councillors Jan Osborne and Peter Patrick be appointed as Members of the Shared Revenues Partnership and that Councillors Sue Ayres and Margaret Maybury be appointed as substitute Members for the Municipal year 2018/19.
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Appointments to the Suffolk Joint Standards Board The Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Mid Suffolk District Council and Suffolk County Council, Council is asked to appoint three Councillors to serve on the Board for the current municipal year.
The political balance rules do not apply to Babergh’s appointees who cannot be:
· The Chairman of the Council · Members of the Cabinet
The Group Leaders have been asked to put forward names to be considered for these positions. Appointments will be made for the ensuing year, unless one of the circumstances in Section 5 of the Board’s Terms of Reference relating to resignations, removal/replacement of members, changes to the constitutional arrangements takes effect.
Babergh’s appointees for 2017/18 were Bryn Hurren, Adrian Osborne and David Rose.
Minutes: It was Resolved:-
That Councillors Bryn Hurren, Adrian Osborne and David Rose be appointed as Members of the Suffolk Joint Standards Board for the Municipal year 2018/19.
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Appointments to the Joint Gypsy and Traveller Steering Group Council is asked to appoint four Councillors to the Joint Gypsy and Traveller Steering Group.
Babergh’s appointees for 2017/18 were Sue Ayres, Tony Bavington, Peter Burgoyne and Lee Parker.
Minutes: It was Resolved:-
That Councillors Sue Ayres, Tony Bavington, Peter Burgoyne and Lee Parker be appointed to the Joint Gypsy and Traveller Steering Group for the Municipal year 2018/19.
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BC/18/5 - ANNUAL REPORT OF THE OVERVIEW AND SCRUTINY COMMITTEE 2017/18 PDF 134 KB Chair of the Babergh Overview and Scrutiny Committee
Additional documents: Minutes: 8.1 Councillor Gasper introduced the report and informed Council that the report covered the period since he had taken over as Chairman of the Scrutiny Committee and set out the comprehensive and detailed programme of review that had been undertaken. In short, the Committee had met every month and had scrutinised 22 topics, scoped 13 topics and tracked 9 topics through the information bulletin. In addition, the Committee had accommodated urgent subjects such as homelessness, risk assessments, housing voids and the five-year land supply. The Committee had also scrutinised a Member led Call-In which had been considered at an extraordinary meeting in October 2017. This meeting scrutinised the decision from Cabinet regarding working together and resulted in the decision being returned to Cabinet and a full Council debate.
8.2 The Chairman added that the scrutiny process had been undertaken in a spirit of cooperation with no political bias and the Chairman thanked all those Members who had taken part in the process. He also paid tribute to his deputy Chairman Councillor McCraw, the Committee Clerk and members of the Scrutiny Committee.
8.3 Councillor Ferguson paid tribute to the outgoing Chairman of the Committee stating that scrutiny was a vital part of the democratic process and said that Councillor Gasper had done a fantastic job as the Chair of Scrutiny. He also sought clarification relating to the work plan for 18/19 for June this year and the scrutiny of the Babergh and Mid Suffolk building services plan. The way it was written up it seemed to have focused on the voids, and he was concerned to make sure that Scrutiny also focused on the business plan that underpins that. He sought assurance that the Committee would be also looking closely at the business plan and not just focussing on voids in that particular element of scrutiny.
8.4 In response the new Chairman, Councillor McCraw, stated that these were two separate items, the voids issue was something that the Committee had been examining as a separate basis and although much of that was dealt with by BMBS, the BMBS business plan was a separate item and the Committee would be looking at that in June when it would look at the 12 month period since the implementation of the service.
It was Resolved:-
(i) That the Babergh Overview and Scrutiny Committee’s Annual Report for 2017/18 be noted. (ii) That the Babergh Overview and Scrutiny Work Plan 2018/19 be approved.
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EXCLUSION OF THE PUBLIC (WHICH TERM INCLUDES THE PRESS) To consider whether, pursuant to Part 1 of Schedule 12A of the Local Government Act 1972, the public should be excluded from the meeting for the business specified below on the grounds that if the public were present during this item, it is likely that there would be the disclosure to them of exempt information as indicated against the item. The author of the report proposed to be considered in Part 2 of the Agenda is satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Minutes: 9.1 This item was deferred.
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TO CONFIRM THE EXEMPT MINUTE OF 24 APRIL MEETING Minutes: 10.1 This item was deferred. |