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Election of the Chairman Minutes: On the proposal of Councillor Gowrley and seconded by Councillor Whitehead
It was Resolved:-
That Councillor Derrick Haley be appointed Chairman of the Council for 2018/19
Note: Councillor Haley duly signed the declaration of acceptance of office of Chairman and took the chair.
Councillor Haley thanked Members for giving him the opportunity to Chair the Council for the second year running which he considered to be a great honour. He looked forward to again representing the Council at civic functions and raising money for his chosen charity Suffolk MIND.
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Election of the Vice-Chairman Minutes: On the proposal of Councillor Haley and seconded by Councillor Morley
It was Resolved:-
That Councillor John Levantis be appointed Vice-Chairman of the Council for 2018/19
Note: Councillor Levantis duly signed the declaration of acceptance of office of Vice-Chairman.
Councillor Levantis thanked Members and said that he would do his best to support Councillor Haley and the Council.
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Apologies for absence Minutes: 3.1 Apologies for absence were received from Councillor Green, Councillor Humphreys and Councillor Whybrow. |
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To receive any declarations of pecuniary or non-pecuniary interest by Councillors Minutes: There were no declarations of interest. |
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MC/18/1 - To confirm the minutes of the meeting held on 26 April 2018 PDF 299 KB Minutes: 5.1 Councillor Wilshaw clarified that on page 23 of the Minutes her response to the question relating to decreasing housing stock should read “Mid Suffolk’s housing stock had increased by 38 new builds and 44 acquisitions, this included three additional units provided for Mid Suffolk on the development at Woolpit over three years which meant that the housing stock had increased by 82. Whilst the Council was showing an overall decrease in stock by 7 the Council was acquiring more properties all the time to try to make up the shortfall”.
It was Resolved:-
That the Minutes of the meeting held on 26 April 2018 be approved as a true record. |
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MC/18/2 - Chairman's Announcements PDF 26 KB Minutes: 6.1 The report was received.
6.2 Councillor Haley stated that he was very grateful for all the contributions that were made at his function at the Museum of East Anglian Life. He had presented one cheque to Suffolk Family Carers of £960 and would be presenting a cheque for the same amount to the Museum of East Anglian Life. Since then further money had been donated and he was hoping that the final amounts would be £1000 which was excellent.
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Leader's Announcements Minutes: 7.1 Councillor Gowrley congratulated Councillor Hicks on his appointment as the Leader Elect of Suffolk County Council.
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Appointments |
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Designation of Committees and Joint Committees To appoint the following Committees and Joint Committees:
· Mid Suffolk Overview and Scrutiny Committee · Development Control Committee A · Development Control Committee B · Planning Referrals Committee · Mid Suffolk Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee
Minutes: It was Resolved:-
That the following Committees be appointed:-
· Mid Suffolk Overview and Scrutiny Committee · Development Control Committee A · Development Control Committee B · Planning Referrals Committee · Mid Suffolk Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee |
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MC/18/3 - Political Balance and Composition of Committees and Constitutional Amendments PDF 154 KB Report by the Monitoring Officer attached. Additional documents:
Minutes: 8.1 Under the provisions of the Local Government and Housing Act 1989, a Local Authority was under a duty to review the allocation of seats to Political Groups at every annual meeting or as soon as practicable after that meeting. In addition, the composition of Committees must be approved at Annual Council each year.
8.2. Appendix A to Paper MC/18/3 detailing the allocation of seats to Committees was tabled for Members’ consideration.
8.3 The Monitoring Officer advised Council that for recommendation 2.3 in the report there was no Appendix C and that the Terms of Reference should be amended to read “that the Constitution working Group would consist of three Members, one from each political group”.
It was Resolved:-
(i) That the Committees’ size and numerical allocation of seats be approved as detailed in the revised Appendix A to the report as tabled.
(ii) That Committee seats be allocated as set out in Appendix B to the report subject to Councillor Jewson standing down from Licensing and Regulatory Committee and that the proposal for named substitutes was removed.
(iii) That a Joint Constitution Working Group be established, that the scope of the review detailed in section 3 of the report be agreed subject to the Terms of Reference being amended to read “that the Constitution working Group would consist of three Members, one from each political group”.
(iv) That the amendments recommended by the Joint Audit and Standards Committee to its Terms of Reference be agreed.
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Election of Chairs and Vice-Chairs of Committees In accordance with the Council’s Constitution (Article 6 (6.2.1)) the Leader shall take up Chairmanship of the Cabinet.
To elect a Chair and Vice-Chair for the following Committees and Joint Committees:
· Mid Suffolk Overview and Scrutiny Committee · Development Control Committee A · Development Control Committee B · Mid Suffolk Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee
Minutes: 8.4 As he was standing down from being Leader of the Green Group, Councillor Stringer made a short speech about his term of office and said that it had been privilege to have worked with some extraordinary people over the past twelve years.
8.5 The Chairman in response stated that Councillor Stringer had always had the interests of the community at heart and thanked him for his hard work and contribution to the Council.
It was Resolved:-
That the following Councillors be appointed as Chairs and Vice-Chairs to the Committees as detailed below:
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MC/18/4 - Appointments to Outside Bodies for 2018/19 PDF 92 KB Nick Gowrley - Leader of the Council
Additional documents: Minutes: 8.6 The Assistant Director for Law and Governance presented report MC/18/4 with a revised Appendix C with the addition of Councillor Marchant to be appointed to the East Suffolk Drainage Board.
8.8 Councillor Eburne requested that an additional recommendation was added to the report as follows:-
“That each Councillor appointed to an outside body report back to Council on an annual basis detailing their work and their responsibilities on the Outside Body”.
8.9 Councillor Gowrley accepted the amendment.
It was Resolved:-
(i) That Councillors be appointed to Outside Bodies as detailed in the revised Appendix A to paper MC/18/4 with the addition of Councillor Michael Burke to be appointed as substitute to the Suffolk Police and Crime Panel.
(ii) That each Councillor appointed to an outside body report back to Council on an annual basis detailing their work and their responsibilities on the Outside Body”.
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Appointment of Councillors to the Shared Revenues Partnership Committee The Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Ipswich Borough Council, Council is asked to appoint two Councillors and two substitutes to serve on the Committee for the Current municipal year.
The political balance rules do not apply to Mid Suffolk’s appointees. The Group Leaders have been asked to put forward names to be considered for these positions.
Mid Suffolk’s appointees for 2017/18 were Derrick Haley and John Whitehead. The appointed substitutes were Kathie Guthrie and Diana Kearsley.
Minutes: 8.10 The Assistant Director – Law and Governance reported that, in accordance with the joint arrangements established with Babergh District Council and Ipswich Borough Council, Council was asked to appoint two Councillors and two substitutes to serve on the Committee for the Current municipal year.
The political balance rules did not apply to Mid Suffolk’s appointees.
It was Resolved:-
That Councillors Derrick Haley and John Whitehead be appointed as Members of the Shared Revenues Partnership and that Councillors Diana Kearsley and Kathie Guthrie be appointed as substitute Members for the Municipal year 2018/19.
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Appointments to the Suffolk Joint Standards Board The Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Suffolk County Council, Council is asked to appoint three Councillors to serve on the Board for the current municipal year.
The political balance rules do not apply to Mid Suffolk’s appointees who cannot be:
· The Chairman of the Council · Members of the Cabinet
The Group Leaders have been asked to put forward names to be considered for these positions. Appointments will be made for the ensuing year, unless one of the circumstances in Section 5 of the Board’s Terms of Reference relating to resignations, removal/replacement of members, changes to the constitutional arrangements takes effect.
Mid Suffolk’s appointees for 2017/18 were Barry Humphreys, Suzie Morley and John Matthissen.
Minutes: 8.11 The Assistant Director – Law and Governance reported that, in accordance with the joint arrangements established with Babergh District Council and Suffolk County Council, Council was asked to appoint three Councillors to serve on the Board for the current municipal year.
8.12 The political balance rules did not apply to Mid Suffolk’s appointees who could not be:
· The Chairman of the Council · Members of the Cabinet
8.13 The Group Leaders had been asked to put forward names to be considered for these positions. Appointments will be made for the ensuing year, unless one of the circumstances in Section 5 of the Board’s Terms of Reference relating to resignations, removal/replacement of members, changes to the constitutional arrangements took effect.
It was Resolved:-
That Councillors Barry Humphreys, Suzie Morley and John Matthissen be appointed as Members of the Suffolk Joint Standards Board for the Municipal year 2018/19.
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Appointments to the Joint Gypsy and Traveller Steering Group Council is asked to appoint three Councillors to the Joint Gypsy and Traveller Steering Group.
Mid Suffolk’s appointees for 2017/18 were Jill Wilshaw, Kevin Welsby and Andrew Stringer.
Minutes: It was Resolved:-
That Councillors Jessica Fleming, Kevin Welsby, Andrew Stringer and Derrick Haley be appointed to the Joint Gypsy and Traveller Steering Group for the Municipal year 2018/19. |
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MC/18/5 - Annual Report of the Overview and Scrutiny Committee 2017/18 PDF 134 KB Chair of the Mid Suffolk Overview and Scrutiny Committee
Additional documents: Minutes: 9.1 Councillor Rachel Eburne, Chair of the Overview and Scrutiny Committee presented the Annual Report of the Overview and Scrutiny Committee 2017/18.
9.2 She highlighted the key points in the report including the change to a Cabinet System and thanked the Committee for their hard work on questioning the various topics that had come before them. She also thanked the Committee for being non–political and for supporting her throughout her Chairmanship.
9.3 The Chairman thanked Councillor Eburne for all her hard work over the years and for the exceptional way she had Chaired the Committee.
It was Resolved:-
(i) That the Mid Suffolk Overview and Scrutiny Committee’s Annual Report for 2017/18 be noted. (ii) That the Mid Suffolk Overview and Scrutiny Work Plan 2018/19 be approved. |
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Resolution to Exclude the Public Recommended Motion: That under section 100(4) of the Local Government Act 1972 the public be excluded from the meeting for item 16 on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act in the paragraph registered against the item: Note: Information is exempt only if: It falls within one of the 7 categories of exempt information in the Act and; In all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Minutes: It was Resolved:-
That under section 100(4) of the Local Government Act 1972 the public be excluded from the meeting on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act in the paragraph registered against the item. |
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To confirm the Exempt Minute of the 26 April meeting Minutes: It was Resolved:-
That the exempt Minutes of the meeting held on 26 April 2018 be approved as a true record. |