Venue: Wherstead Park, The Street, Wherstead, Ipswich IP9 2BJ
Contact: Committee Services
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ELECTION OF CHAIRMAN OF THE COUNCIL To elect the Chairman of the Council for the Municipal Year 2021/22. Minutes:
1.1 On the proposal of Councillor Muller and seconded by Councillor Fleming, Councillor Paul Ekpenyong was nominated for the position of Chairman of the Council.
1.2 On the proposal of Councillor Eburne and seconded by Councillor Field, Councillor Rowland Warboys was nominated for the position of Chairman of the Council.
1.3 The nominations were PUT to the Council.
1.4 By the casting vote of the Chair,
It was RESOLVED:-
That Councillor Paul Ekpenyong be elected as Chair of the Council for the Municipal year 2021/22.
1.5 Councillor Ekpenyong thereupon made his Declaration of Office.
1.6 Councillor Ekpenyong thanked everyone who had voted for him and paid tribute to the outgoing Chairman, Councillor Humphreys MBE for chairing the Council through the most challenging and unprecedented times, demonstrating real professionalism and commitment throughout his term of office.
1.7 Councillor Ekpenyong also announced that his chosen charity for his term of office was the East Anglian Children’s Hospice.
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ELECTION OF VICE-CHAIRMAN OF THE COUNCIL To elect the Vice-Chairman of the Council for the Municipal Year 2021/22.
Minutes:
2.1 On the proposal of Councillor Flatman and seconded by Councillor Meyer, Councillor Barry Humphreys MBE was nominated for the position of Vice-Chairman of the Council.
2.2 On the proposal of Councillor Eburne and seconded by Councillor Field, Councillor Mike Norris was nominated for the position of Vice-Chairman of the Council.
2.3 The nominations were PUT to the Council.
2.4 By the casting vote of the Chair,
It was RESOLVED:-
That Councillor Barry Humphreys be elected as Vice-Chair of the Council for the Municipal year 2021/22.
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DECLARATION OF INTERESTS BY COUNCILLORS Minutes: 3.1 There were no declarations of interests by Councillors.
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MC/21/1 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 25 MARCH 2021 PDF 341 KB Minutes:
It was RESOLVED: -
That subject to the typographical errors being corrected and the name of the Portfolio Holder being corrected on pages 14, 15 and 16, the Minutes of the meeting held on 25 March 2021 be confirmed and signed as a true record.
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MC/21/2 CHAIRMAN'S ANNOUNCEMENTS PDF 17 KB Minutes:
5.1 The report was noted.
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LEADER'S ANNOUNCEMENTS Minutes:
6.1 Councillor Morley introduced her report and said it was lovely to see everyone in person, safe and well after the past 14 traumatic months.
6.2 Councillor Morley congratulated Councillor Ekpenyong and Councillor Humphreys on their recent appointments and thanked Councillor Humphreys for his sterling service as Chair in a most unusual year.
6.3 Councillor Morley then went on to congratulate Councillors who were recently elected to Suffolk County Council, Councillor Hicks who had been reconfirmed as the Leader of Suffolk County Council and Councillor Passmore who had been elected as the Police and Crime Commissioner for the third consecutive term.
6.4 Councillor Morley thanked staff and Wherstead Park for enabling the Annual Council to go ahead and for ensuring that it was webcast. However, she expressed her dismay that the meeting was being held in person and felt that it was a waste of public funding and inappropriate in the circumstances.
6.5 Councillor Morley was really pleased to see the District gradually unlocking from the Covid restrictions which were so far proceeding in line with the government’s road map. But for those who had been carefully shielding or who were caring for somebody vulnerable she apologised to them for having to attend the meeting in person when a simple extension to the legislation would have allowed virtual meetings to continue. Councillor Morley felt that virtual meetings had strengthened and broadened access to democracy and that the Council should be given the powers to hold meetings where it wanted. The government had called for evidence on the success of holding virtual meetings and the Council would be providing a response.
6.6 Councillor Morley updated Council on the latest Covid outbreak in Needham Market and announced that surge testing was being undertaken to identify anybody with Covid. She thanked local Councillors and residents for supporting the initiative.
6.7 Finally, she thanked all Councillors who had taken part in the recent workshops and informed Councillors that there was still an opportunity for them to submit their ideas by the deadline.
6.8 Councillor Eburne added her congratulations to the recently elected Suffolk County Councillors and thanked the Election Team for running the elections in extremely testing circumstances. Councillor Eburne also asked if there were any further plans to run campaigns to encourage postal voting.
6.9 In response Councillor Morley informed Council that this was not something that she was able to comment on however she would direct the questions to the Elections Team for response.
6.10 The Chairman thanked Councillor Morley for her update.
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DESIGNATION OF COMMITTEES AND JOINT COMMITTEES To appoint the following Committees and Joint Committees: · Mid Suffolk Overview and Scrutiny Committee · Development Control Committee A · Development Control Committee B · Planning Referrals Committee · Mid Suffolk Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee Minutes:
7.1 On the proposal of Councillor Caston and seconded by Councillor Morley,
It was RESOLVED: -
That the following Committees and Joint Committees be appointed:
· Mid Suffolk Overview and Scrutiny Committee · Development Control Committee A · Development Control Committee B · Planning Referrals Committee · Mid Suffolk Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee
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MC/21/3 POLITICAL BALANCE AND COMPOSITION OF COMMITTEES PDF 221 KB Monitoring Officer Additional documents: Minutes:
8.1 On the proposal of Councillor Morley and seconded by Councillor Brewster,
It was RESOLVED: -
1.1 That the Committees’ size and numerical allocation of seats be approved as detailed in Appendix A of the report.
1.2 That Committee Members and named substitutes be appointed as set out in Appendix B to the report.
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ELECTION OF CHAIRS AND VICE-CHAIRS OF COMMITTEES In accordance with the Council’s Constitution (Article 6 (6.2.1)) the Leader shall take up Chairmanship of the Cabinet. To elect a Chair and Vice-Chair for the following Committees and Joint Committees: · Mid Suffolk Overview and Scrutiny Committee · Development Control Committee A · Development Control Committee B · Mid Suffolk Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee Minutes:
9.1 On the proposal of Councillor Eburne and seconded by Councillor Flatman,
It was RESOLVED:-
That Councillor Keith Welham be elected as Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2021/22.
9.2 On the proposal of Councillor Hadingham and seconded by Councillor Flatman, a nomination for Councillor Caston to be Vice-Chair of Overview and Scrutiny Committee was tabled.
9.3 On the proposal of Councillor Eburne and seconded by Councillor Field, a nomination for Councillor Scarff to be Vice-Chair of Overview and Scrutiny Committee was tabled.
9.4 The nominations were PUT to the Council.
It was RESOLVED:-
That Councillor James Caston be elected as Vice-Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2021/22.
9.5 On the proposal of Councillor Guthrie and seconded by Councillor Hadingham, a nomination for Councillor Hicks to be Chair of Development Control Committee A was tabled.
9.6 On the proposal of Councillor Eburne and seconded by Councillor Field, a nomination for Councillor Mansel to be Chair of Development Control Committee A was tabled.
9.7 The nominations were PUT to the Council.
9.8 On the casting vote of the Chair,
It was RESOLVED:-
That Councillor Matthew Hicks be elected as Chair of the Development Control Committee A for the Municipal year 2021/22.
9.9 On the proposal of Councillor Hadingham and seconded by Councillor Caston, a nomination for Councillor Muller to be Vice-Chair of Development Control Committee A was tabled.
9.10 On the proposal of Councillor Eburne and seconded by Councillor Field, a nomination for Councillor Warboys to be Vice-Chair of Development Control Committee A was tabled.
9.11 The nominations were PUT to the Council.
It was RESOLVED:-
That Councillor Dave Muller be elected as Vice-Chair of the Development Control Committee A for the Municipal year 2021/22.
9.12 On the proposal of Councillor Burn and seconded by Councillor Flatman, a nomination for Councillor Guthrie to be Chair of Development Control Committee B was tabled.
9.13 On the proposal of Councillor Eburne and seconded by Councillor Field, a nomination for Councillor Warboys to be Chair of Development Control Committee B was tabled.
9.14 The nominations were PUT to the Council.
9.15 On the casting vote of the Chair,
It was RESOLVED:-
That Councillor Kathie Guthrie be elected as Chair of the Development Control Committee B for the Municipal year 2021/22.
9.16 On the proposal of Councillor Muller and seconded by Councillor Hadingham, a nomination for Councillor Humphreys to be Vice-Chair of Development Control Committee B was tabled.
9.17 On the proposal of Councillor Eburne and seconded by Councillor Field, a nomination for Councillor Warboys to be Vice-Chair of Development Control Committee B was tabled.
9.18 The nominations were PUT to the Council.
9.19 On the casting vote of the Chair,
It was RESOLVED:-
That Councillor Barry Humphreys be elected as Vice-Chair of the Development Control Committee B for the Municipal year 2021/22.
9.20 On the proposal of Councillor Fleming and seconded by Councillor Hadingham, a nomination for Councillor Guthrie to ... view the full minutes text for item 9.
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MC/21/4 APPOINTMENTS TO OUTSIDE BODIES FOR 2021/22 PDF 218 KB Leader of the Council Additional documents:
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APPOINTMENT OF COUNCILLORS TO THE SHARED REVENUES PARTNERSHIP JOINT COMMITTEE PDF 81 KB The Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Ipswich Borough Council, Council is asked to appoint two Cabinet Members and two substitutes to serve on the Committee for the Current municipal year. The political balance rules do not apply to Mid Suffolk’s appointees. Minutes:
11.1 On the proposal of Councillor Morley and seconded by Councillor Brewster,
It was RESOLVED:-
That Councillors Suzie Morley and John Whitehead be appointed as Members of the Shared Revenues Partnership Joint Committee and that Councillors Gerard Brewster and Jessica Fleming be appointed as substitute Members for the Municipal year 2021/22.
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APPOINTMENTS TO THE SUFFOLK JOINT STANDARDS BOARD PDF 218 KB The Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Suffolk County Council, Council is asked to appoint three Councillors to serve on the Board for the current municipal year. The political balance rules do not apply to Mid Suffolk’s appointees who cannot be: · The Chairman of the Council · Members of the Cabinet Minutes:
12.1 On the proposal of Councillor Morley and seconded by Councillor Brewster,
It was RESOLVED:-
That Councillors Paul Ekpenyong, John Matthissen and Mike Norris be appointed as Members of the Suffolk Joint Standards Board for the Municipal year 2021/22.
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APPOINTMENTS TO THE JOINT GYPSY AND TRAVELLER STEERING GROUP PDF 81 KB Council is asked to appoint four Councillors to the Joint Gypsy and Traveller Steering Group. Minutes:
13.1 On the proposal of Councillor Morley and seconded by Councillor Brewster,
It was RESOLVED:-
That Councillors Julie Flatman, John Field, Lavinia Hadingham and Andrew Stringer be appointed to the Joint Gypsy and Traveller Steering Group for the Municipal year 2021/22.
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APPOINTMENTS TO COUNCIL WORKING GROUPS PDF 315 KB Council is asked to appoint Councillors to the following Working Groups:
· Community Governance Review Working Group · Constitution Working Group · Member Learning & Development Working Group · Local Plan Working Group Minutes:
14.1 On the proposal of Councillor Morley and seconded by Councillor Brewster,
It was RESOLVED:-
1.1 That Councillors Suzie Morley, Sarah Mansel, John Whitehead and Penny Otton be appointed to the Community Governance Review Working Group.
1.2 That Councillors Matthew Hicks, Sarah Mansel, Suzie Morley and Keith Scarff be appointed to the Constitution Working Group.
1.3 That Councillors Suzie Morley, Rachel Eburne, Julie Flatman and Stephen Phillips be appointed to the Member Learning and Development Working Group.
That Councillors David Burn, John Field, Kathie Guthrie and Andrew Stringer be appointed to the Local Plan Working Group.
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MC/21/5 MID SUFFOLK OVERVIEW AND SCRUTINY COMMITTEE ANNUAL REPORT 2020/21 PDF 217 KB Chair of Overview and Scrutiny Committee Additional documents: Minutes:
15.1 Councillor Welham introduced the report and thanked the Committee and Councillors and officers who had taken part in the meetings of the Overview and Scrutiny Committee in what had been a very strange year.
15.2 Councillor Mansel asked Councillor Welham if he thought that the recommendations from Overview and Scrutiny Committee during the last year to Council, had been followed through in a timely and appropriate manner.
15.3 In response, Councillor Welham stated that the same question had cropped up in Committee recently and it was felt that there was very little feedback given and he was hoping to investigate ways to improve this.
15.4 The Chairman thanked Councillor Welham for his report which was for noting. |
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MC/21/6 MID SUFFOLK OVERVIEW AND SCRUTINY COMMITTEE WORK PLAN 2021/22 PDF 217 KB Chair of Overview and Scrutiny Committee Additional documents: Minutes:
16.1 Councillor Welham introduced the workplan for Council to note.
16.2 Councillor Eburne asked if it would be possible that Overview and Scrutiny Committee would consider adding a review of rural transport onto the work plan to assess the issues that local residents face.
16.3 In response, Councillor Welham informed Council that the topic had been discussed at the Committee meeting and it was planned to add this as well as how the Council delivers services to its rural communities to the work plan.
16.4 The Chairman thanked Councillor Welham for his report which was for noting. |