Babergh and Mid Suffolk District Councils
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Items
No. Item

1.

ELECTION OF CHAIRMAN OF THE COUNCIL

To elect the Chairman of the Council for the Municipal Year 2022/23.

Minutes:

 

  1.1    On the proposal of Councillor Morley and seconded by Councillor Hadingham, Councillor James Caston was nominated for the position of Chairman of the Council.

 

  1.2    On the proposal of Councillor Mellen and seconded by Councillor Eburne, Councillor John Field was nominated for the position of Chairman of the Council.

 

  1.3    The nominations were PUT to the Council for voting, by 17 votes for and 13 votes against,

 

  It was RESOLVED:-

 

That Councillor James Caston be elected as Chair of the Council for the municipal year 2022/23.

 

1.4     Before vacating the chair, Councillor Ekpenyong Councillor Ekpenyong congratulated Councillor Caston on being elected as Chair.  Councillor Ekpenyong thanked Karen Sayer, Civic Officer for providing support during his chairmanship and announced that a cheque for £1,565 had been presented to his charity. 

 

1.5     Councillor Ekpenyong also thanked other officers for their support in Council meetings.

 

1.6     Councillor Caston thereupon made his Declaration of Office.

 

1.7     Councillor Caston thanked everyone who had voted for him and paid tribute to the outgoing Chairman, Councillor Ekpenyong for chairing the Council with distinction through the pandemic, providing an excellent example of how the duty should be carried out.

 

1.8     Councillor Caston also announced that his chosen charity for his term of office was Stowmarket ASD Saturday Club, which supports five to eleven year olds with Autism.

 

Recorded Vote
TitleTypeRecorded Vote textResult
To elect Councillor Caston as Chairman of the Council for Municipal Year 2022/23. Ad-Hoc Carried
  • View Recorded Vote for this item
  • 2.

    ELECTION OF VICE-CHAIRMAN OF THE COUNCIL

    To elect the Vice-Chairman of the Council for the Municipal Year 2022/23.

     

    Minutes:

     

      2.1    On the proposal of Councillor Flatman and seconded by Councillor Hadingham, Councillor Ekpenyong was nominated for the position of Vice-Chairman of the Council.

     

      2.2    On the proposal of Councillor Mellen and seconded by Councillor Field, Councillor Rowland Warboys was nominated for the position of Vice-Chairman of the Council.

     

      2.3 The nominations were PUT to the Council for voting, by 17 votes for and 14 votes against,

     

    It was RESOLVED:

     

    That Councillor Paul Ekpenyong be elected as Vice-Chair of the Council for the municipal year 2022/23.

     

    2.4     Councillor Ekpenyong thereupon made his Declaration of Office.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To elect Councillor Ekpenyong as Vice Chairman of the Council for Municipal Year 2022/23. Ad-Hoc Carried
  • View Recorded Vote for this item
  • 3.

    DECLARATION OF INTERESTS BY COUNCILLORS

    Minutes:

    3.1    There were no declarations of interests by Councillors.

     

     

    4.

    MC/22/1 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 21 MARCH 2022 pdf icon PDF 335 KB

    Minutes:

     

    It was RESOLVED:

     

    That the Minutes of the meeting held on 21 March 2022 be confirmed and signed as a true record.

     

     

    5.

    MC/22/2 CHAIRMAN'S ANNOUNCEMENTS pdf icon PDF 17 KB

    Minutes:

     

    5.1     The report was noted.

     

     

    6.

    LEADER'S ANNOUNCEMENTS

    Minutes:

    6.1    Councillor Morley introduced her report and made the following announcements.

     

    6.2    As always, I want to highlight some of the fantastic things the Council has been delivering since we last met, but I also want to begin by acknowledging how wonderful it is to be able to hold our Annual Council meeting in our Council Chamber with so few Covid restrictions.  I say ‘few’ because whilst it is great to see some sense of normality has returned, we must also be mindful that Covid hasn’t suddenly disappeared.  The arrival and spread of monkeypox is perhaps a useful reminder of how quickly such things can spread in humans in today’s society.  Most importantly though, there are still those in our communities in Mid Suffolk, and in our own cohort of Councillors, who are more vulnerable and so it is our duty to continue to try and keep everyone safe and well.

     

    6.3    I also wanted to begin by again reiterating our thoughts and support for the people of Ukraine.  I know we have consistently done this at our Council meetings, and I know we are all united in this regard.  I feel it is vitally important though that we continue to ensure that the war remains in the spotlight and at the front of our minds.  Suffolk as a whole, and Mid Suffolk in particular is playing its part as the public sector in welcoming and supporting those refugees who are fortunate enough to have escaped and come here.  And I also want to pay tribute to the generosity and compassion of our residents who have flung open their homes, and whole communities, to our Ukrainian friends.

       

    6.4    Away from the national stage, and of far less importance in the grand scheme of things, it was wonderful to be at the opening of the Duck & Teapot at Needham Lake.  It is unbelievable to think that this is the delivery of a 20 year ambition for the town.  Although we wouldn’t have wished the provider there to have been overwhelmed in their first week, it is a really positive sign of the support and level of demand that so many people have flocked there.  I know the provider has made changes to be able to cater for the level of demand and will especially be increasing capacity for the forthcoming bank holidays.

     

    6.5    Absolutely vital to this new facility is not just the catering aspect of course but also the brand-new Changing Places facilities.  And it is wonderful news that we have been successful in our bid to secure funding for two more Changing Places facilities, at the Food Museum in Stowmarket, and at Stradbroke Swimming Pool and Fitness Centre.  This is of course in addition to the over £1m that we paid across to 49 towns and parishes in April from the Community Infrastructure Levy to ensure other vital local infrastructure can continue to be improved or added across Mid Suffolk. 

     

    6.6    Of course, the other major news since we  ...  view the full minutes text for item 6.

    7.

    DESIGNATION OF COMMITTEES AND JOINT COMMITTEES

    To appoint the following Committees and Joint Committees:

    ·       Overview and Scrutiny Committee

    ·       Development Control Committee A

    ·       Development Control Committee B

    ·       Planning Referrals Committee

    ·       Licensing and Regulatory Committee

    ·       Joint Audit and Standards Committee

    ·       Joint Appointments Committee

    Minutes:

     

    7.1    On the proposal of Councillor Richardson and seconded by Councillor Morley,

     

    It was RESOLVED:

     

    That the following Committees and Joint Committees be appointed:

     

    ·       Mid Suffolk Overview and Scrutiny Committee

    ·       Development Control Committee A

    ·       Development Control Committee B

    ·       Planning Referrals Committee

    ·       Mid Suffolk Licensing and Regulatory Committee

    ·       Joint Audit and Standards Committee

    ·       Joint Appointments Committee

     

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To agree the Designation of Committees as detailed in the Agenda Ad-Hoc Carried
  • View Recorded Vote for this item
  • 8.

    MC/22/3 POLITICAL BALANCE AND COMPOSITION OF COMMITTEES pdf icon PDF 221 KB

    Monitoring Officer

    Additional documents:

    Minutes:

     

    8.1     The Monitoring Officer introduced the report.

     

    8.2     On the proposal of Councillor Mellen and seconded by Councillor Muller,

     

    It was RESOLVED:

     

    1.1          That the Committees’ size and numerical allocation of seats be approved as detailed in Appendix A of the report.

     

    1.2          That Committee Members be appointed as set out in Appendix B  to the report.

     

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To agree recommendations 2.1 and 2.2 as detailed in report MC/22/3. Ad-Hoc Carried
  • View Recorded Vote for this item
  • 9.

    ELECTION OF CHAIRS AND VICE-CHAIRS OF COMMITTEES

    In accordance with the Council’s Constitution (Article 6 (6.2.1)) the Leader shall take up Chairmanship of the Cabinet.

     

    To elect a Chair and Vice-Chair for the following Committees:

     

    ·       Overview and Scrutiny Committee

    ·       Development Control Committee A

    ·       Development Control Committee B

    ·       Licensing and Regulatory Committee

     

    To elect a Co-Chair for the following Joint Committees:

     

    ·       Joint Audit and Standards Committee

    ·       Joint Appointments Committee

    Minutes:

     

    9.1   On the proposal of Councillor Mellen and seconded by Councillor Morley,

     

    It was RESOLVED:

     

    That Councillor Keith Welham be elected as Chair of the Overview and Scrutiny Committee for the municipal year 2022/23.

     

    9.2    Councillor Caston left the meeting during the election of Vice-Chair of Overview and Scrutiny Committee, and Councillor Ekpenyong took the chair for this item.

     

    9.3     On the proposal of Councillor Mellen and seconded by Councillor Field, a nomination for Councillor Keith Scarff to be Vice-Chair of Overview and Scrutiny Committee was tabled.

     

    9.4    On the proposal of Councillor Muller and seconded by Councillor Guthrie, a nomination for Councillor Caston to be Vice-Chair of Overview and Scrutiny Committee was tabled.

     

    9.5    The nominations were PUT to the Council for voting.

     

    It was RESOLVED:

     

    That Councillor James Caston be elected as Vice-Chair of the Overview and Scrutiny Committee for the Municipal year 2022/23.

     

    9.6    On the proposal of Councillor Meyer and seconded by Councillor Morley, a nomination for Councillor Hicks to be Chair of Development Control Committee A was tabled.

     

    9.7    On the proposal of Councillor Mellen and seconded by Councillor Davies, a nomination for Councillor Mansel to be Chair of Development Control Committee A was tabled.

     

    9.8    The nominations were PUT to the Council for voting.

     

    It was RESOLVED:

     

    That Councillor Matthew Hicks be elected as Chair of the Development Control Committee A for the municipal year 2022/23.

     

    9.9    On the proposal of Councillor Muller and seconded by Councillor Hadingham, a nomination for Councillor Humphreys to be Vice-Chair of Development Control Committee A was tabled.

     

    9.10 On the proposal of Councillor Mellen and seconded by Councillor Davies, a nomination for Councillor Mansel to be Vice-Chair of Development Control Committee A was tabled.

     

    9.11 The nominations were PUT to the Council for voting.

     

    It was RESOLVED:

     

    That Councillor Barry Humphreys be elected as Vice-Chair of the Development Control Committee A for the municipal year 2022/23.

     

    9.12 On the proposal of Councillor Muller and seconded by Councillor Burn, a nomination for Councillor Guthrie to be Chair of Development Control Committee B was tabled.

     

    9.13 On the proposal of Councillor Mellen and seconded by Councillor Field, a nomination for Councillor Stringer to be Chair of Development Control Committee B was tabled.

     

    9.14 The nominations were PUT to the Council for voting.

     

    It was RESOLVED:

     

    That Councillor Kathie Guthrie be elected as Chair of the Development Control Committee B for the municipal year 2022/23.

     

    9.15 On the proposal of Councillor Guthrie and seconded by Councillor Hicks, a nomination for Councillor Muller to be Vice-Chair of Development Control Committee B was tabled.

     

    9.16 On the proposal of Councillor Mellen and seconded by Councillor Amorowson, a nomination for Councillor Stringer to be Vice-Chair of Development Control Committee B was tabled.

     

    9.17 The nominations were PUT to the Council for voting.

     

    It was RESOLVED:

     

    That Councillor Dave Muller be elected as Vice-Chair of the Development Control Committee B for the municipal year 2022/23.

     

    9.18 On the proposal of Councillor Fleming and seconded  ...  view the full minutes text for item 9.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To elect Councillor Welham as Chair of the Mid Suffolk Overview and Scrutiny Committee Ad-Hoc Carried
    To elect Councillor Caston as Vice Chair of Mid Suffolk Overview and Scrutiny Committee Ad-Hoc Carried
    To elect Councillor Hicks as Chair of Mid Suffolk Development Control Committee A Ad-Hoc Carried
    To elect Councillor Humphries as Vice Chair of Mid Suffolk Development Control Committee A Ad-Hoc Carried
    To elect Councillor Guthrie as Chair of Mid Suffolk Development Control Committee B Ad-Hoc Carried
    To elect Councillor Muller as Vice Chair of Mid Suffolk Development Control Committee B Ad-Hoc Carried
    To elect Councillor Guthrie as Chair of Mid Suffolk Licensing and Regulatory Committee Ad-Hoc Carried
    To elect Councillor Muller as Vice Chair of Mid Suffolk Licensing and Regulatory Committee Ad-Hoc Carried
    To elect Councillor Muller as Co-Chair of Joint Audit and Standards Committee Ad-Hoc Carried
  • View Recorded Vote for this item
  • 10.

    MC/22/4 APPOINTMENTS TO OUTSIDE BODIES FOR 2022/23 pdf icon PDF 218 KB

    Leader of the Council

    Additional documents:

    Minutes:

     

    10.1   Councillor Morley introduced the report and proposed the recommendations which were seconded by Councillor Richardson.

     

    10.2   The Corporate Manager – Governance and Civic Office drew the Councils attention to the amendments made to the report to remove the Haven Gateway Partnership and amend the name of the Museum of East Anglian Life to the Food Museum.

     

    It was RESOLVED:

     

    That Councillors be appointed to the Outside Bodies detailed below:

     

    NAME OF BODY OR PANEL

    NUMBER OF REPRESENTATIVES TO BE APPOINTED

    NAME OF MEMBER NOMINATED

    Armed Forces Covenant

    1

    Barry Humphreys

    Association for Suffolk Museums

    1

    Richard Meyer

     

    East of England Assembly of Leaders

    1

    The Leader

     

    East of England Local Government Association

    1

    Suzie Morley

    East Suffolk Drainage Board

    3

    James Caston

    John Field

    Keith Welham

    East West Rail Consortium

    1

    Gerard Brewster

    Home-Start Mid Suffolk

    1

    Lavinia Hadingham

    Ipswich Strategic Planning Area Board

    1 (+1 substitute)

    David Burn

    (Sub: John Field)

    Local Government Association – Sparse

    1

    Suzie Morley

    Local Government Association Assembly

    1

    Suzie Morley

    Observer: Andy Mellen

    Mid Suffolk Domestic Abuse Forum

    1

    Stephen Phillips

    Museum of East Anglian Life Ltd

    1 Trustee

    Richard Meyer

    Suffolk Flood Risk Management Scrutiny Sub Committee

    1 (+1 substitute)

    James Caston

    (Sub: Keith Welham)

    Suffolk Health and Wellbeing Board

    1 (+1 substitute)

    Harry Richardson

    (Sub: Penny Otton)

    Suffolk Health Scrutiny Committee

    1 (+1 substitute)

    Julie Flatman

    (Sub: Sarah Mansel)

    Suffolk Police and Crime Panel

    1 (+1 substitute)

    Sarah Mansel

    (Sub: Keith Welham)

    Suffolk Violence and Abuse Partnership

    1 Trustee

    Stephen Phillips

    Suffolk Waste Partnership (SWP)

    1

    Jessica Fleming

    Western Suffolk Community Safety Partnership (WSCSP)

    1 (+1 substitute)

    Sarah Mansel

    (Sub: Harry Richardson)

     

     

     

     

    11.

    APPOINTMENT OF COUNCILLORS TO THE SHARED REVENUES PARTNERSHIP JOINT COMMITTEE pdf icon PDF 81 KB

    The Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Ipswich Borough Council, Council is asked to appoint two Cabinet Members and two substitutes to serve on the Committee for the current municipal year.

     

    The political balance rules do not apply to Mid Suffolk’s appointees. 

    Minutes:

     

    11.1 On the proposal of Councillor Ekpenyong and seconded by Councillor Richardson,

     

    It was RESOLVED:

     

    That Councillors Suzie Morley and John Whitehead be appointed as members of the Shared Revenues Partnership Joint Committee and that Councillors Gerard Brewster and Jessica Fleming be appointed as substitute members for the municipal year 2022/23.

     

     

    12.

    APPOINTMENTS TO THE SUFFOLK JOINT STANDARDS BOARD pdf icon PDF 218 KB

    The Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Suffolk County Council, Council is asked to appoint three Councillors to serve on the Board for the current municipal year.

     

    The political balance rules do not apply to Mid Suffolk’s appointees who cannot be:

     

    ·        The Chairman of the Council

    ·        Members of the Cabinet

    Minutes:

     

    12.1 On the proposal of Councillor Eburne and seconded by Councillor Muller,

     

    It was RESOLVED:

     

    That Councillors Paul Ekpenyong, John Matthissen and Mike Norris be appointed as members of the Suffolk Joint Standards Board for the municipal year 2022/23.

     

     

    13.

    APPOINTMENTS TO THE JOINT GYPSY AND TRAVELLER STEERING GROUP pdf icon PDF 82 KB

    Council is asked to appoint four Councillors to the Joint Gypsy and Traveller Steering Group for the current municipal year.

    Minutes:

     

    13.1 On the proposal of Councillor Mansel and seconded by Councillor Geake,

     

    It was RESOLVED:

     

    That Councillors Julie Flatman, John Field, Lavinia Hadingham and Andrew Stringer be appointed to the Joint Gypsy and Traveller Steering Group for the municipal year 2022/23.

     

     

    14.

    APPOINTMENTS TO COUNCIL WORKING GROUPS pdf icon PDF 223 KB

    Council is asked to appoint Councillors to the following Working Groups:

     

    ·                Community Governance Review Working Group

    ·                Constitution Working Group

    ·                Member Learning & Development Working Group

    ·                Local Plan Working Group

    Minutes:

     

    14.1 On the proposal of Councillor Muller and seconded by Councillor Richardson,

     

    It was RESOLVED:

     

    1.1          That Councillors Suzie Morley, Sarah Mansel, John Whitehead and Penny Otton be appointed to the Community Governance Review Working Group.

     

    1.2          That Councillors Matthew Hicks, Sarah Mansel, Suzie Morley and Keith Scarff be appointed to the Constitution Working Group.

     

    1.3          That Councillors Suzie Morley, Rachel Eburne, Julie Flatman and Stephen Phillips be appointed to the Member Learning and Development Working Group.

     

    1.4          That Councillors David Burn, John Field, Kathie Guthrie and Andrew Stringer be appointed to the Local Plan Working Group.