Babergh and Mid Suffolk District Councils
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Agenda and minutes

Venue: King Edmund Chamber, Endeavour House, 8 Russell Road, Ipswich. View directions

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Items
No. Item

1.

ELECTION OF CHAIRMAN OF THE COUNCIL

To elect the Chairman of the Council for the Municipal Year 2023/24.

Minutes:

1.1      On  the proposal of Councillor Mellen and seconded by Councillor Eburne, Councillor Rowland Warboys was nominated for the position of Chairman of the Council.

 

By a unanimous vote.

 

It was RESOLVED: -

 

That Councillor Rowland Warboys be elected as Chair of the Council for the municipal year 2023/24.

 

1.2    Before vacating the Chair Councillor Caston thanked the previous Council for their support throughout his chairmanship, he also thanked the Corporate Manager – Governance and Civic Office and the Lead Officer – Regulatory and Civic Office for their support. Additionally Councillor Caston highlighted that he had raised £4,400 for his chosen charity Stowmarket ASD Saturday Club.

 

1.3    Councillor Warboys made his declaration of office.

 

1.4    Councillor Warboys thanked the citizens of Gislingham Ward for reelecting him to represent them on the Council, and thanked his fellow Councillors for electing him as Chairman, and the outgoing Chair Councillor Caston for his fair approach and fundraising throughout his chairmanship.

 

1.5    Additionally the Chair paid tribute to the newly elected Councillors, and those who were not reelected. He announced that his chosen charities were Street Forge Thornham Magna, and Beyond the Wall. Both of which worked with people aged 16 and over who have disabilities.

 

 

Recorded Vote
TitleTypeRecorded Vote textResult
That Councillor Rowland Warboys be elected as Chair of the Council for the municipal year 2023/24. Resolution

It was RESOLVED: -

 

That Councillor Rowland Warboys be elected as Chair of the Council for the municipal year 2023/24.

 

Carried
  • View Recorded Vote for this item
  • 2.

    ELECTION OF VICE-CHAIRMAN OF THE COUNCIL

    To elect the Vice-Chairman of the Council for the Municipal Year 2023/24.

     

    Minutes:

    2.1    On the proposal of Councillor Mellen and seconded by Councillor Eburne, Councillor Daniel Pratt was nominated for the position of Vice Chairman of the Council.

     

    By a unanimous vote.

     

    It was RESOLVED: -

     

    That Councillor Daniel Pratt be elected as Vice Chair of the Council for the municipal year 2023/24.

     

    2.2    Councillor Pratt made his declaration of office.

     

    2.3    The Vice Chair thanked the citizens of Battisford and Ringshall for re-electing him and thanked his fellow Councillors for electing him as Vice Chairman. The Vice Chair stated that he was looking forward to promoting democracy in secondary schools and sixth forms across the district.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That Councillor Daniel Pratt be elected as Vice Chair of the Council for the municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor Daniel Pratt be elected as Vice Chair of the Council for the municipal year 2023/24.

     

    Carried
  • View Recorded Vote for this item
  • 4.

    APOLOGIES FOR ABSENCE

    Minutes:

    3.1    None received.

    4.

    DECLARATION OF INTERESTS BY COUNCILLORS

    Minutes:

    4.1    None declared.

     

     

    5.

    MC/23/1 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 20 MARCH 2023 pdf icon PDF 106 KB

    Minutes:

    It was RESOLVED: -

     

    That the minutes of the meeting held on 20 March 2023 be confirmed and signed as a true record.

     

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That the minutes of the meeting held on 20 March 2023 be confirmed and signed as a true record. Resolution

    It was RESOLVED: -

     

    That the minutes of the meeting held on 20 March 2023 be confirmed and signed as a true record.

     

     

    Carried
  • View Recorded Vote for this item
  • 6.

    MC/23/2 CHAIRMAN'S ANNOUNCEMENTS pdf icon PDF 57 KB

    Minutes:

    6.1    The Chairman’s announcements were noted.

     

    7.

    ELECTION OF LEADER OF THE COUNCIL

    To elect the Leader of the Council for the current Term of Office.

    Minutes:

    7.1    A nomination for Councillor Andrew Melen was proposed by Councillor Stringer and seconded by Councillor Eburne.

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Andrew Mellen be appointed Leader of the Council for the current term of office.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That Councillor Andrew Mellen be appointed Leader of the Council for the current Term of Office. Resolution

    It was RESOLVED: -

     

    That Councillor Andrew Mellen be appointed Leader of the Council for the current Term of Office.

     

    Carried
  • View Recorded Vote for this item
  • 8.

    LEADER'S ANNOUNCEMENTS

    Minutes:

    8.1   The Leader made the following announcements:

     

    Mr Chairman, can I be the first to congratulate you on your elevation to your new position as chair of the council.  Also to Councillor Pratt for your election as vice-chair.  I am sure you will both do a very good job over the next year, I commend you for your choice of charities to fundraise for, and I am also very grateful that you have both agreed to be champions of the democracy project, as we seek to promote better engagement by our citizens, particularly young people, in the democratic process.

     

    With 20 new members on the council, you have a job of work to do in learning the new names and new faces, but I am sure you will soon know your Councillor Marriott from your Councillor Morgan, your Davis from your Davies, and your Hadingham from your Hardingham. 

     

    I would like to start by welcoming all members to this new council term, whether newly elected, or returning for another four years.  Each of you have put yourself forward, you have made it through the campaign and have been elected to represent your community - and every one of you has a significant contribution to make to the work of this authority.

     

    I am sure we all will want to thank our hard-working officers for the smooth operation of the election count at Wherstead park.  I know that this required a big team effort, not just from the elections team but with many other staff members in support, and with the significant media interest it was a long and busy day.  So thank you to Arthur and all the other staff involved for a job well done.

     

    I would also like to pay tribute to members from the previous term who are no longer councillors.  Several long-serving members stood down at this election and we will miss their wisdom and experience.  I am sure that all members will join me in wishing them long and happy retirements. 

     

    I also want to thank the three Councillors who served in the last term who the electorate chose not to return here - due to this sometimes brutal business that we call democracy: Councillor Tim Passmore, a councillor for 20 years, a former leader who still has a big job as our police and crime commissioner; Councillor Harry Richardson whose talent I feel sure will carry him back onto the political stage at some point, and I must also pay tribute to the council’s leader for the last four years, Councillor Suzie Morley, who, on a hung council, pulled off the remarkable achievement of leading a stable administration for four years. I wish her well for the future and I am sure she will be back.

     

    Having looked back, I now want to look forward and briefly set out our administration’s priorities and programme for the next four years.  We have an emphatic mandate from the electorate to deliver the sensible Green agenda  ...  view the full minutes text for item 8.

    9.

    DESIGNATION OF COMMITTEES AND JOINT COMMITTEES

    To appoint the following Committees and Joint Committees:

    ·       Overview and Scrutiny Committee

    ·       Planning Committee

    ·       Licensing and Regulatory Committee

    ·       Joint Audit and Standards Committee

    ·       Joint Appointments Committee

    Minutes:

    9.1    On the proposal of Councillor Mellen and seconded by Councillor Whitehead

     

    By a unanimous vote

     

    It was RESOVLED: -

     

    That the following Committees and Joint Committees be appointed:

     

    ·         Overview and Scrutiny Committee

    ·         Planning Committee

    ·         Licensing and Regulatory Committee

    ·         Joint Audit and Standards Committee

    ·         Joint Appointments Committee

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That the following Committees and Joint Committees be appointed: Overview and Scrutiny Committee, Planning Committee, Licensing and Regulatory Committee, Joint Audit and Standards Committee, Joint Appointments Committee Resolution

    It was RESOLVED: -

     

    That the following Committees and Joint Committees be appointed:

    ·       Overview and Scrutiny Committee

    ·       Planning Committee

    ·       Licensing and Regulatory Committee

    ·       Joint Audit and Standards Committee

    ·       Joint Appointments Committee

     

    Carried
  • View Recorded Vote for this item
  • 10.

    MC/23/3 POLITICAL BALANCE AND COMPOSITION OF COMMITTEES pdf icon PDF 72 KB

    Monitoring Officer

    Additional documents:

    Minutes:

    10.1  The Monitoring Officer introduced the report.

     

    10.2  On the proposal of Councillor Mellen and seconded by Councillor Scarff

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    1.1      That the Committees' size and numerical allocation of seats be approved as detailed in Appendix A to this report.

    1.2      That Committee members and named substitutes be appointed as set out in Appendix B to this report.

    1.3      That the Monitoring Officer be authorised to make consequential changes to the Constitution following any changes made to the appointments and political composition of committees.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To agree recommendations 2.1, 2.2 and 2.3 as detailed in report MC/23/3 Resolution

    It was RESOLVED: -

     

    1.1 That the Committees' size and numerical allocation of seats be approved as detailed in Appendix A to this report.

     

    1.2 That Committee members and named substitutes be appointed as set out in Appendix B to this report.

     

    1.3 That the Monitoring Officer be authorised to make consequential changes to the Constitution following any changes made to the appointments and political composition of committees.

     

    Carried
  • View Recorded Vote for this item
  • 11.

    ELECTION OF CHAIRS AND VICE-CHAIRS OF COMMITTEES

    In accordance with the Council’s Constitution (Article 6 (6.2.1)) the Leader shall take up Chairmanship of the Cabinet.

     

    To elect a Chair and Vice-Chair for the following Committees:

     

    ·       Overview and Scrutiny Committee

    ·       Planning Committee

    ·       Licensing and Regulatory Committee

     

    To elect a Co-Chair for the following Joint Committees:

     

    ·       Joint Audit and Standards Committee

    ·       Joint Appointments Committee

    Minutes:

    11.1  On the proposal of Councillor Whitehead and seconded by Councillor Mansel

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor James Caston be elected as Chair of the Mid Suffolk Overview and Scrutiny Committee for the municipal year 2023/24.

     

    11.2  On the proposal of Councillor Marriott and seconded by Councillor Caston

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Keith Scarf be elected as Vice Chair of the Mid Suffolk Overview and Scrutiny Committee for the municipal year 2023/24

     

    11.3  On the proposal of Councillor Mellen and seconded by Councillor Stringer

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Sarah Mansel be elected Chair of the Planning Committee for the municipal year 2023/24.

     

    11.4  On the proposal of Councillor Whitehead and seconded by Councillor Caston

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Lavinia Hadingham be elected Vice Chair of the Planning Committee for the municipal year 2023/24.

     

    11.5  On the proposal of Councillor Mellen and seconded by Councillor Mansel

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Oliver Walters be elected Chair of the Licensing and Regulatory Committee for the municipal year 2023/24.

     

    11.6  On the proposal of Councillor Scarff and seconded by Councillor Marriott

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Nicky Willshere be elected Vice Chair of the Licensing and Regulatory Committee for the municipal year 2023/24.

     

    11.7  On the proposal of Councillor Mellen and seconded by Councillor Walters

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Matthissen be elected Co-Chair of the Joint Audit and Standards Committee for the municipal year 2023/24.

     

    11.8  On the proposal of Councillor Mansel and seconded by Councillor Carter

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Mellen be elected Co-Chair of the Joint Appointments Committee for the municipal year 2023/24.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That Councillor James Caston be elected as Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor James Caston be elected as Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2023/24.

     

    Carried
    That Councillor Keith Scarff be elected as Vice Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2023/24. Resolution

    It was RESOLVED:-

     

    That Councillor Keith Scarff be elected as Vice Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2023/24.

     

    Carried
    That Councillor Sarah Mansel be elected Chair of the Planning Committee for the Municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor Sarah Mansel be elected Chair of the Planning Committee for the Municipal year 2023/24.

    Carried
    That Councillor Lavinia Hadingham be elected Vice Chair of the Planning Committee for the Municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor Lavinia Hadingham be elected Vice Chair of the Planning Committee for the Municipal year 2023/24.

    Carried
    That Councillor Oliver Walters be elected Chair of the Licensing and Regulatory Committee for the Municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor Oliver Walters be elected Chair of the Licensing and Regulatory Committee for the Municipal year 2023/24.

     

    Carried
    That Councillor Nicky Willshere be elected Vice Chair of the Licensing and Regulatory Committee for the Municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor Nicky Willshere be elected Vice Chair of the Licensing and Regulatory Committee for the Municipal year 2023/24.

     

    Carried
    That Councillor Matthissen be elected Co-Chair of the Joint Audit and Standards Committee for the Municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor Matthissen be elected Co-Chair of the Joint Audit and Standards Committee for the Municipal year 2023/24.

     

    Carried
    That Councillor Mellen be elected Co-Chair of the Joint Appointments Committee for the Municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor Mellen be elected Co-Chair of the Joint Appointments Committee for the Municipal year 2023/24.

     

    Carried
  • View Recorded Vote for this item
  • 12.

    MC/23/4 APPOINTMENTS TO OUTSIDE BODIES FOR 2023/24 pdf icon PDF 69 KB

    Leader of the Council

    Additional documents:

    Minutes:

    12.1  Councillor Mellen introduced the report and MOVED the recommendations in the report.

     

    12.2  Councillor Mellen informed the Council that there was the additional recommendation of the appointment of Councillor Terence Carter to the West Suffolk Community Safety Partnership.

     

    12.3  Councillor Caston seconded the motion.

     

    By a unanimous vote

     

    It was RESOLVED:

     

    That Councillors be appointed to the Outside Bodies as detailed below:

     

    NAME OF BODY / PANEL

    NUMBER OF REPRESENTATIVE TO BE APPOINTED

    NAME OF MEMBER(S) NOMINATED

    Armed Forces Covenant

    1

    James Patchett

    Association for Suffolk Museums

    1

    Ollie Walters

    East of England Assembly of Leaders

    1 (Leader)

    Andrew Mellen

    East of England Local Government Association

    1 (Leader)

    Andrew Mellen

    East Suffolk Water Management Board

    3

    TBC

    East West Main Line Partnership

    1

    David Bradbury

    Families Together Suffolk

    1

    Lavinia Hadingham

    Ipswich Strategic Planning Area Board

    1 (+1 substitute)

    Andrew Stringer

    (Sub: TBC)

    Local Government Association - SPARSE

    1

    Andrew Mellen

    (Obs: John Whitehead)

    Local Government Association Assembly

    1 (Leader)

    Andrew Mellen

    Suffolk Flood Risk Management Scrutiny Sub-Committee

    1 (+1 substitute)

    James Patchett

    (Sub: TBC)

    Suffolk Health and Wellbeing Board

    1 (+1 substitute)

    Tim Weller

    (Sub: Teresa Davis)

    Suffolk Health Scrutiny Committee

    1 (+1 substitute)

    Terence Carter

    (Sub: Miles Row)

    Suffolk Joint Emergency Planning Policy Panel

    1

    James Patchett

    Suffolk Police and Crime Panel

    1 (+1 substitute)

    Sarah Mansel

    (Sub: TBC)

    Suffolk Violence and Abuse Partnership

    1

    Jen Overett

    Suffolk Waste Partnership

    1

    Teresa Davis

    Western Suffolk Community Safety Partnership

    1 (+1 substitute)

    Terence Carter

    (Sub: TBC)

     

     

     

     

     

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That Councillors be appointed to the Outside Bodies detailed in Appendix A, with the additional appointment of Councillor Terence Carter to the West Suffolk Community Safety Partnership. Resolution

    It was RESOLVED: -

     

    That Councillors be appointed to the Outside Bodies detailed in Appendix A, with the additional appointment of Councillor Terence Carter to the West Suffolk Community Safety Partnership.

    Carried
  • View Recorded Vote for this item
  • 13.

    MC/23/5 APPOINTMENT OF DIRECTORS TO THE BOARD OF MSDC (SUFFOLK HOLDINGS) LTD pdf icon PDF 63 KB

    Leader of the Council

    Minutes:

    13.1  On the proposal of Councillor Mellen and seconded by Councillor Eburne

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That the Council approve the appointment of Councillor Austin Davies, Councillor John Matthissen, Councillor Colin Lay, and Councillor Richard Winch as Directors of MSDC (Suffolk Holdings) Ltd.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    Tol approve the appointment of Cllr Austin Davies, Cllr John Matthissen, Cllr Colin Lay and Cllr Richard Winch as Directors of MSDC (Suffolk Holdings) Ltd. Resolution

    It was RESOLVED: -

     

    That the Council approve the appointment of Councillor Austin Davies, Councillor John Matthissen, Councillor Colin Lay, and Councillor Richard Winch as Directors of MSDC (Suffolk Holdings) Ltd.

     

    Carried
  • View Recorded Vote for this item
  • 14.

    APPOINTMENT OF COUNCILLORS TO THE SHARED REVENUES PARTNERSHIP JOINT COMMITTEE pdf icon PDF 36 KB

    The Director of Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Ipswich Borough Council, Council is asked to appoint two Cabinet Members and two substitutes to serve on the Committee for the current municipal year.

     

    The political balance rules do not apply to Mid Suffolk’s appointees. 

    Minutes:

    14.1  On the proposal of Councillor Mellen and seconded by Councillor Stringer

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillors Rachel Eburne and Richard Winch be appointed as members of the Shared Revenues Partnership Joint Committee and that Councillors Teresa Davis and Tim Weller be appointed as substitute members for the municipal year 2023/24.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That Councillors Rachel Eburne and Richard Winch be appointed as members of the Shared Revenues Partnership Joint Committee and that Councillors Teresa Davis and Tim Weller be appointed as substitute members for the municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillors Rachel Eburne and Richard Winch be appointed as members of the Shared Revenues Partnership Joint Committee and that Councillors Teresa Davis and Tim Weller be appointed as substitute members for the municipal year 2023/24.

     

    Carried
  • View Recorded Vote for this item
  • 15.

    APPOINTMENTS TO THE SUFFOLK JOINT STANDARDS BOARD pdf icon PDF 33 KB

    The Director of Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Suffolk County Council, Council is asked to appoint three Councillors to serve on the Board for the current municipal year.

     

    The political balance rules do not apply to Mid Suffolk’s appointees who cannot be:

     

    ·        The Chairman of the Council

    ·        Members of the Cabinet

    Minutes:

    15.1  On the proposal of Councillor Mellen and seconded by Councillor Pratt

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillor Lucy Elkin be appointed as a member of the Suffolk Joint Standards Board for the municipal year 2023/24.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That Councillor Lucy Elkin be appointed as a member of the Suffolk Joint Standards Board for the municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillor Lucy Elkin be appointed as a member of the Suffolk Joint Standards Board for the municipal year 2023/24.

     

    Carried
  • View Recorded Vote for this item
  • 16.

    APPOINTMENTS TO THE JOINT GYPSY AND TRAVELLER STEERING GROUP pdf icon PDF 37 KB

    Council is asked to appoint four Councillors to the Joint Gypsy and Traveller Steering Group for the current municipal year.

    Minutes:

    16.1  On the proposal of Councillor Mellen and seconded by Councillor Lay

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That Councillors David Penny and Miles Row be appointed to the Joint Gypsy and Traveller Steering Group for the municipal year 2023/24.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That Councillors David Penny and Miles Row be appointed to the Joint Gypsy and Traveller Steering Group for the municipal year 2023/24. Resolution

    It was RESOLVED: -

     

    That Councillors David Penny and Miles Row be appointed to the Joint Gypsy and Traveller Steering Group for the municipal year 2023/24.

     

    Carried
  • View Recorded Vote for this item
  • 17.

    APPOINTMENTS TO COUNCIL WORKING GROUPS pdf icon PDF 55 KB

    Council is asked to appoint Councillors to the following Working Groups:

     

    ·                Community Governance Review Working Group

    ·                Constitution Working Group

    ·                Member Learning & Development Working Group

    ·                Local Plan Working Group

    Minutes:

    17.1  On the proposal of Councillor Mellen and seconded by Councillor Scarff

     

    By a unanimous vote

     

    It was RESOLVED:

     

    1.1      That Councillors Janet Pearson, Rowland Warboys, Anders Linder and Adrienne Marriott be appointed to the Community Governance Review Working Group.

    1.2      That Councillors Rachel Eburne, John Matthissen, John Whitehead and Keith Scarff be appointed to the Constitution Working Group.

    1.3      That Councillors Janet Pearson, Ross Piper, Gilly Morgan and Nicky Willshere be appointed to the Member Learning and Development Working Group.

    1.4      That Councillors Sarah Mansel, Andrew Stringer, James Caston and Terry Lawrence be appointed to the Local Plan Working Group.

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To vote to agree the Appointments to Council Working Groups as detailed in the tabled papers, with the additional amendments as made in the meeting Resolution

    It was RESOLVED: -

     

    1.1That Councillors Janet Pearson, Rowland Warboys, Anders Linder and Adrienne Marriott be appointed to the Community Governance Review Working Group.

     

    1.2That Councillors Rachel Eburne, John Matthissen, John Whitehead and Keith Scarff be appointed to the Constitution Working Group.

     

    1.3That Councillors Janet Pearson, Ross Piper, Gilly Morgan and Nicky Willshere be appointed to the Member Learning and Development Working Group.

     

    1.4That Councillors Sarah Mansel, Andrew Stringer, James Caston and Terry Lawrence be appointed to the Local Plan Working Group.

     

    Carried
  • View Recorded Vote for this item