Venue: King Edmund Chamber, Endeavour House, 8 Russell Road, Ipswich. View directions
Contact: Committee Services
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Minute Silence Minutes: Councillor Gibson-Harries said it was with great sadness she advised that the Leader of Waveney District Council, Colin Law had died on Saturday 13 May. Thoughts were with his family and friends at this difficult time and a minutes silence was held in his memory. |
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Election of the Chairman Minutes: By an unanimous vote
RESOLUTION
That Councillor Derrick Haley be appointed Chairman of the Council for 2017/18
Note: Councillor Haley duly signed the declaration of acceptance of office of Chairman and took the chair
Councillor Haley thanked Councillor Elizabeth Gibson-Harries for her work during her time as Chairman, and said he looked forward to continuing the work of integrity and transparency and hoped to make those before him proud. He thanked Members and said he considered it an honour to be elected Chairman and looked forward to representing the Council at civic functions during the coming year. His chosen charities were Suffolk Family Carers and the Museum of East Anglian Life.
Councillor Haley welcomed Councillor Michael Burke, the Ward Member for Eye, to the Council.
Councillor Elizabeth Gibson–Harries said it had been a privileged to attend the many wonderful events throughout the year and that it had been an honour to represent the Council. Councillor Gibson–Harries thanked Members for their support not just in the Council Chamber but also on the trips and events she had attended with them in both Members’ wards and in the District.
Councillor Nick Gowrley thanked Councillor Gibson-Harries for the magnificent way she had been Chairman this year and that he was eternally grateful to her for her work. Councillor Gowrley said she had done the Council proud.
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Election of the Vice-Chairman Minutes: By a majority vote
RESOLUTION
That Councillor John Levantis be appointed Vice Chairman of the Council for 2017/18
Note: Councillor Levantis duly signed the declaration of acceptance of office of Vice Chairman.
Councillor John Levantis thanked Members and said that he would do his best to support Councillor Haley and the Council.
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Apologies for absence Minutes: An apology for absence was received from Councillors Gary Green, Barry Humphreys MBE, Esther Jewson and Lesley Mayes. |
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To receive any declarations of pecuniary or non-pecuniary interest by Councillors Minutes: There were no declarations of interest. |
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MC/17/1 - To confirm the minutes of the meeting held on 27 April 2017 PDF 203 KB Minutes: RESOLUTION
That the minutes of the meeting held on 27 April 2017 be agreed |
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Resolution to Exclude the Public Recommended Motion
That under section 100(4) of the Local Government Act 1972 the public be excluded from the meeting for item 13 on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act in the paragraph registered against the item:
Note:Information is exempt only if: It falls within one of the 7 categories of exempt information in the Act and; In all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information
Minutes: No Members voted and the Resolution fell.
RESOLUTION
That the public not be excluded from the meeting for the following item
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MC/17/8 Confidential minute of the meeting held on 27 April 2017 (Exempt information by virtue of Paragraph 3 of Part 1)
Minutes: It was noted that the minute to be signed had been amended as follows:
· Additional bullet point – Clarity was given about where financial responsibility would lie in the event of business failure this would be with the Councils. · Final sentence to read ‘It was also felt by some that the majority of investment should be within the Mid Suffolk District as this could deliver on more of the Strategic Priorities’
It was further noted that the minute would now be in the public domain.
RESOLUTION
That the minute of the meeting held on 27 April 2017 be agreed and be open to the public
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MC/17/2 - Chairman's Announcements PDF 67 KB Minutes: The report was received.
Councillor Elizabeth Gibson-Harries said a donated hd been made to Home-Start Family Support Charity in Stowmarket and that she had attended a coffee morning at the charity. She had received a ‘Thank You’ card made by the children. Donations were also made to East Anglian Air Ambulance. Councillor Gibson–Harries said she had had a wonderful year as Chairman and thanked Members for their support.
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MC/17/3 - Leader's Announcements PDF 64 KB Minutes: The report was received. |
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Election of the Leader of Council Minutes: By a unanimous vote
RESOLUTION
That Councillor Nick Gowrley be elected Leader of the Council and Chairman of the Executive Committee for 2017/18
Councillor Gowrley thanked Members for electing him as Leader for the coming year and said it was an honour to be appointed and that he wanted to recommit the administration to continue to work with transparency and openness. He said a lot had happened the past year; the Council had moved on to the Cabinet-Leader Governance, the new Constitution, the move to Endeavour House and the set-up of an Investment Company. For the coming year he wanted to continue progressing the housing development and develop further some of the strategic projects.
Councillor Gowrley wanted to thank Councillor Glen Horn for his work and support during the past year.
He announced the following appointments:
Deputy Leader – John Whitehead
Cabinet Member for Housing – Jill Wilshaw Cabinet Member for Planning – David Whybrow Cabinet Member for Economy – Gerard Brewster Cabinet Member for Environment – David Burn Cabinet Member for Communities – Julie Flatman Cabinet Member for Customers – Glen Horn Cabinet Member for Assets and Investments – Nick Gowrley Cabinet Member for Finance – John Whitehead Cabinet Member without Portfolio – Andrew Stringer Cabinet Member without Portfolio – Penny Otton
Lead Member for Health and Wellbeing – Diana Kearsley Lead Member for Waste – Roy Barker Lead Member for Customer Service – Suzie Morley
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Appointments |
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Designation of Committees and Joint Committees To appoint the following Committees and Joint Committees:
· Mid Suffolk Overview and Scrutiny Committee · Development Control Committee A · Development Control Committee B · Planning Referrals Committee · Mid Suffolk Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee
Minutes: By a majority vote
RESOLUTION
That the Committees and Joint Committees as detailed on the agenda be agreed
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Report by the Temporary Assistant Director – Law and Governance attached. Additional documents: Minutes: Under the provisions of the Local Government and Housing Act 1989, a Local Authority was under a duty to review the allocation of seats to Political Groups at every annual meeting or as soon as practicable after that meeting. In addition, the composition of Committees must be approved at Annual Council each year.
Appendix 2 detailing the allocation of seats to Committees was tabled for Members’ consideration.
The following amendment was made:
Page 12, paragraph 10.3: The Current Committee structure has 49 available seat which go to political groups.
By a unanimous vote
RESOLUTION
That the Committees’ size and numerical allocation of seats be approved as detailed in Appendix 1 to the report
By a unanimous vote
RESOLUTION
That Committee seats be allocated as set out in Appendix 2 to the report
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Election of Chairmen and Vice-Chairmen of Committees In accordance with the Council’s Constitution (Article 6 (6.2.1)) the Leader shall take up Chairmanship of the Cabinet.
To elect a Chairman and Vice-Chairman for the following Committees and Joint Committees:
· Mid Suffolk Overview and Scrutiny Committee · Development Control Committee A · Development Control Committee B · Mid Suffolk Licensing and Regulatory Committee · Joint Audit and Standards Committee · Joint Appointments Committee
Minutes: By a unanimous vote
RESOLUTION
That the following Councillors be appointed as Chairmen and Vice Chairmen to the Committees as shown below:
Note: The following conventions were adopted:
(i) That the Chairmen and Vice Chairmen of Planning Referrals Committee be the Chairmen and Vice Chairmen of Development Control Committees A and B
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Appointment of Councillors to the Shared Revenues Partnership Committee The Temporary Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Ipswich Borough Council, Council is asked to appoint two Councillors and two substitutes to serve on the Committee for the Current municipal year.
The political balance rules do not apply to Mid Suffolk’s appointees. The Group Leaders have been asked to put forward names to be considered for these positions.
Mid Suffolk’s appointees for 2016/17 were Derrick Haley and John Whitehead. The appointed substitutes were Kathie Guthrie and Diana Kearsley.
Minutes: The Temporary Assistant Director – Law and Governance reported that, in accordance with the joint arrangements established with Babergh District Council and Ipswich Borough Council, Council was asked to appoint two Councillors and two substitutes to serve on the Committee for the Current municipal year.
The political balance rules did not apply to Mid Suffolk’s appointees. The Group Leaders had been asked to put forward names to be considered for these positions.
By a unanimous vote
RESOLUTION
That Derrick Haley and John Whitehead be appointed as Members of the Shared Revenues Partnership and Diana Kearsley and Kathie Guthrie be appointed as Substitute Members
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MC/17/5 - Appointment of Councillors to Outside Bodies PDF 150 KB Report by the Temporary Assistant Director – Law and Governance attached.
Additional documents: Minutes: The Temporary Assistant Director – Legal and Governance presented report MC/17/5.
It was noted that as the Council was entitled to additional representation on the East Suffolk Internal Drainage Board. Councillor Keith Welham was to be appointed as a representative to the East Suffolk Internal Drainage Board.
Councillor John Whitehead was appointed as substitute for Suffolk Joint Emergency Planning Policy Panel.
By a unanimous vote
RESOLUTION
That Councillors be appointed to Outside Bodies as detailed in Appendix A to the report with the addition of Councillor Keith Welham to the East Suff9olk Internal Drainage Board and Councillor John Whitehead as substitute to Suffolk Joint Emergency Planning Policy Panel. |
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Appointments to the Suffolk Joint Standards Board The Temporary Assistant Director – Law and Governance to report that, in accordance with the joint arrangements established with Babergh District Council and Suffolk County Council, Council is asked to appoint three Councillors to serve on the Board for the current municipal year.
The political balance rules do not apply to Mid Suffolk’s appointees who cannot be:
· The Chairman of the Council · Members of the Cabinet
The Group Leaders have been asked to put forward names to be considered for these positions. Appointments will be made for the ensuing year, unless one of the circumstances in Section 5 of the Board’s Terms of Reference relating to resignations, removal/replacement of members, changes to the constitutional arrangements takes effect.
Mid Suffolk’s appointees for 2016/17 were Barry Humphreys, Suzie Morley and John Matthissen.
Minutes: The Temporary Assistant Director – Law and Governance reported that, in accordance with the joint arrangements established with Babergh District Council and Suffolk County Council, Council was asked to appoint three Councillors to serve on the Board for the current municipal year.
The political balance rules did not apply to Mid Suffolk’s appointees who could not be:
· The Chairman of the Council · Members of the Cabinet
The Group Leaders had been asked to put forward names to be considered for these positions. Appointments will be made for the ensuing year, unless one of the circumstances in Section 5 of the Board’s Terms of Reference relating to resignations, removal/replacement of members, changes to the constitutional arrangements took effect.
By a unanimous vote
RESOLUTION
That Barry Humphreys, Suzie Morley and John Matthissen be appointed as Members of the Suffolk Joint Standards Board for the ensuing year
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Appointments to the Joint Gypsy and Traveller Steering Group Council is asked to appoint three Councillors to the Joint Gypsy and Traveller Steering Group.
Mid Suffolk’s appointees for 2016/17 were Lavinia Hadingham, Kevin Welsby and Andrew Stringer.
Minutes: It was noted that although previously only three Members had been appointed to the Joint Gypsy and Traveller Steering Group, Council was entitled to appoint four Members. The fourth member to be appointed at the next Council Meeting.
By unanimous vote
RESOLUTION
That Jill Wilshaw, Kevin Welsby and Andrew Stringer be appointed to the Joint Gypsy and Traveller Steering Group |
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MC/17/6 - Timetable of Meetings 2017/18 PDF 53 KB At its meeting on 22 December, Councillors noted the Draft Timetable of Meetings for 2017/18 as set out in Report C/102/16. Councillors were aware that the Timetable would be subject to change as a result of the introduction of the Leader/Cabinet form of governance and the forthcoming move to Endeavour House.
The Timetable has now been finalised and Councillors are asked to note Report MC/17/6 attached. Minutes: Councillor Rachel Eburne requested that future Committees were not arranged for the dates of the Suffolk Show. She also enquired whom of the Councillors would be attending the Suffolk Show.
Emily Yule – Temporary Assistant Director of Law and Governance, said that none of the Councils had stands at the Suffolk Show but that both Leaders of the Councils had been invited to attend.
Councillor Eburne also asked for clarification of the possibility of Joint Scrutiny Committee meetings and if Members of the Overview and Scrutiny Committees for Babergh and Mid Suffolk should keep all Overview and Scrutiny Committee dates free for both Councils in case a Joint Scrutiny Committee Meeting would take place.
Emily Yule – Temporary Assistant Director of Law and Governance responded that if a matter arisen then the current dates for Scrutiny for Babergh and Mid Suffolk would be use if possible, however alternative dates would be booked if necessary.
Councillor John Matthissen asked for clarification of why some of the Committee meetings had been moved to afternoons rather than evenings.
Councillor Nick Gowrley responded he would take advice from the Chairmen of the Committees and report back to Members.
The timetable of meetings 2017/18 was noted. |
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MC/17/7 - Annual Report of the Joint Scrutiny Committee 2016/17 PDF 173 KB Report by the Temporary Assistant Director – Law and Governance attached.
Minutes: Councillor Rachel Eburne, Joint Chair of the Joint Scrutiny Committee presented the Annual Report of the Joint Scrutiny Committee 2016/17. She thanked the Committee and the two task groups set up to during the year for their work.
Councillor Eburne responded to Members’ questions and said that the response from the Tenant Forum and local business regarding their experiences of the Babergh and Mid Suffolk District Councils’ engagements with the them. Local business felt that the response was good from the Councils and preferred communication by telephone rather than e-mails. However, the Tenant Forum felt that the Councils could generally improve on their engagement with the Tenants despite Officers having tried different initiatives to improve communications with tenants.
RESOLUTION
That the Joint Scrutiny Committee’s Annual Report 2016/7 was noted |