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Contact: Robert Carmichael-Committee Services
APOLOGIES FOR ABSENCE/SUBSTITUTIONS
Apologies of absence were received from Councillors David Burn, John Field, Lavinia Hadingham and David Whybrow.
Councillor Wendy Marchant Substituted for Councillor John Field.
Councillor Jill Wilshaw substituted for Councillor Lavinia Hadingham.
TO RECEIVE ANY DECLARATIONS OF PECUNIARY OR NON-PECUNIARY INTEREST BY MEMBERS
Councillor Matthew Hicks declared a non-pecuniary interest in application DC/17/06293 as the County Councillor for the area.
DECLARATIONS OF LOBBYING
All Members declared that they had been lobbied on application DC/17/06293.
With the permission of the Chair, Councillor Gerard Brewster addressed the Committee outlining that a large number of emails had been received lobbying Members but that a small number of these emails had contained inappropriate comments and had been passed on to the Monitoring Officer.
DECLARATIONS OF PERSONAL SITE VISITS
Councillors Jill Wilshaw and Kathie Guthrie declared a personal site visit for application DC/17/06293.
It was resolved that the Minutes of the meeting from 21 November 2018 were confirmed and signed as a true record.
TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME
Note: The Chairman may change the listed order of items to accommodate visiting Ward Members and members of the public.
In accordance with the Council’s procedure for public speaking on planning applications a representation was made as detailed below:
68.1 Item 1
Proposal Outline Planning permission (all matters reserved except for access immediately from the public highway), for: the erection of up to 295 dwellings, 2ha for potential primary school site/education use or community/care use, and two new vehicular accesses from Gracechurch Street, together with associated developments including flood alleviation and attenuation features for wider mitigation and separate SuDS for site; associated public open space and landscaping; and other infrastructure and utilities.
Site Location DEBENHAM - Land to the North of, Gracechurch Street, Debenham, Suffolk
Applicant Taylor Wimpey UK Ltd
68.2 The Case Officer started presenting the application to Members but was stopped by the Chair as Councillor Diana Kearsley joined the meeting at 09:46.
68.3 On advice from the Planning Lawyer and Governance Officer it was resolved that the Case Officer would begin their presentation from the beginning so that Councillor Kearsley could take part in application DC/17/06293.
68.4 Councillor Kearsley declared that she had no declarations pecuniary or non-pecuniary interest, that she had been lobbied on application DC/17/06293 and that she had not undertaken any personal site visits.
68.5 The Case Officer presented the application to the Committee outlining the proposal, the layout of the site, the Officer Recommendation of approval, the contents of the late papers before Members, that 10 representations from neighbours had been made but that they did not raise any further planning issues within the report, and that the Officer recommendation had been amended in condition 21 to amend the highway condition to agree a timescale.
68.6 The Acting Chief Planning Officer advised Members that before them was an extract of the Draft Debenham Neighbourhood plan which contained the views that were identified as significant.
68.7 The Planning Lawyer advised Members of the contents of the briefing note on the post examination draft Neighbourhood Plan which commented on the weight that should be attached to this plan at its current stage and the relevance of the current housing land supply position to this issue.
68.8 At the request of the Chair and the Acting Chief Planning Officer, the Head of Environment Strategy for Suffolk County Council gave a short presentation on the on the impact that the proposal would have on the flooding situation in Debenham with the creation of the attenuation basins controlling the flow of water in the event of a flood. He concluded that if Members were minded to approve the application the flood provision would form part of a strategic solution to flooding in Debenham.
68.9 At the request of the Chair and the Acting Chief Planning Officer, the Transport Policy and Development Manager for Suffolk County Council’s Highways Department gave a short presentation on the range of measures that formed the mitigation package as part of the proposal.
68.10 At the request of the Chair and the Acting Chief Planning Officer, the Planning Strategy Manager for Suffolk County Council gave a short presentation on the education provision associated with the scheme including the reserved land for ... view the full minutes text for item 68.
69.1 Item 2
Proposal Outline planning application with access, landscaping ad layout to be considered for the erection of up to 56 dwellings (NOTE- reduced to 47 dwellings) with vehicular access from Finningham Road, Old Newton. Appearance and Scale to be the subject of a Reserved Matters application.
Site Location OLD NEWTON- Finningham Road, Old Newton.
Applicant Mr M Stearman on Behalf of the Stearn Family Trust
69.2 The Case Officer presented the application to the Committee outlining the proposal, the layout of the site, and the tabled papers that were before Members from Historic England regarding the Scheduled monument.
69.3 Members considered the representation from Jonathan Miller representing Old Newton with Dagworth.
69.4 The Parish Council representative responded to Members’ questions on issues including: whether Community Infrastructure Levy (CIL) funds had been used to create a footpath. The Parish Council confirmed they had been unsuccessful in doing so due to land ownership issues.
69.5 Members considered the representation from Rob Hall, Objector.
69.6 Members considered the representation from Lionel Thurlow, Agent.
69.7 Members considered the representation from the Ward Member, Councillor Jill Wilshaw.
69.8 Members debated the application on the issues including: the parking layout of the proposal, the distance from the site to the school, the historical significance of the scheduled monument and that the Tree Officer did not object to the proposal.
69.9 Councillor Gerard Brewster proposed that the application be approved as detailed in the Officer Recommendation subject to the following amendments:
1. That subject to [a] an acceptable landscaping scheme and [b] a revised parking layout being provided to the satisfaction of the ACPO that authority be delegated to the ACPO upon completion of a satisfactory Section 106 legal agreement on the following terms:
· Affordable housing
And that subject to  that PP be granted subject to the conditions under 
Add Condition: Scheme of hydrology monitoring , management and mitigationTBA
69.10 Councillor Wendy Marchant seconded the motion.
69.11 By 5 votes to 2
(1) That subject to [a] an acceptable landscaping scheme and [b] a revised parking layout being provided to the satisfaction of the Landscape Architect, that authority be delegated to the Acting Chief Planning Officer upon completion of the legal agreement subject to conditions as summarised below and those as may be deemed necessary by the Corporate Manager:
(2) And that subject to  that Planning Permission be granted subject to the conditions under :
· 47 Units only
· Time limit
· Approved Plans
· Landscaping concurrent with reserved matters
· Garages to be used only for parking of vehicles/storage of household items · PD Removals for roof extensions and rooflights.
· Works to comply with ecological enhancements
· Development to be carried out in accordance with the submitted Flood Risk Assessment and balancing pond containment.
· Visibility splays and other Highways conditions.
· Water connection to the network
· Tree Protection
· Unexpected contamination
· Layout to exclude parking space at plot 25.
· Scheme of Hydrology monitoring, management and mitigation to be agreed.
Note: Should a site inspection be required for any of the applications this will be decided at the meeting.
70.1 None requested.