Babergh and Mid Suffolk District Councils
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Agenda and minutes

Venue: King Edmund Chamber, Endeavour House, 8 Russell Road, Ipswich. View directions

Contact: Claire Philpot - Email: committees@baberghmidsuffolk.gov.uk on: 01473 296376 

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Items
No. Item

54.

APOLOGIES AND SUBSTITUTIONS

Minutes:

54.1    Apologies were received from Councillor Barry Humphreys MBE and Councillor Sarah Mansel.

 

54.2    Councillor David Burn substituted for Councillor Humphreys MBE.

 

54.3    Councillor Rowland Warboys substituted for Councillor Mansel.

55.

TO RECEIVE ANY DECLARATIONS OF PECUNIARY OR NON-PECUNIARY INTEREST BY MEMBERS

Minutes:

55.1    Councillor Warboys declared a local non-pecuniary interest in respect of application number DC/20/05763.

 

55.2    Councillor John Field declared a local non-pecuniary interest in respect of application number DC/21/03087.

 

55.3    Councillors Matthew Hicks and Timothy Passmore declared a local non-pecuniary interest in respect of application number DC/21/02047.

 

56.

DECLARATIONS OF LOBBYING

Minutes:

56.1    All Members declared that they had been lobbied on application numbers DC/21/03629 and DC/21/03087.

57.

DECLARATIONS OF PERSONAL SITE VISITS

Minutes:

57.1    There were no declarations of personal site visits.

58.

NA/21/10 CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON 18 AUGUST 2021 pdf icon PDF 305 KB

To follow

Minutes:

It was RESOLVED:

 

That the minutes of the meeting held on 18 August 2021 were confirmed and signed as a true record.

Recorded Vote
TitleTypeRecorded Vote textResult
To confirm the minutes of the meeting held on 18 August 2021 Ad-Hoc Carried
  • View Recorded Vote for this item
  • 59.

    TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME

    Minutes:

    42.1    None received.

    60.

    NA/21/11 SCHEDULE OF PLANNING APPLICATIONS - AM SESSION 09:30 pdf icon PDF 224 KB

    Note:  The Chairman may change the listed order of items to accommodate visiting Ward Members and members of the public.

     

    Additional documents:

    Minutes:

    In accordance with the Council’s procedure for public speaking on planning applications, representations were made as detailed below:

     

    Application Number:

    Representations From:

    DC/21/03629

    Councillor Richard Berry (Eye Town Council)

    Kevin Whyte (Agent)

    Councillor Peter Gould (Ward Member)

    DC/21/03087

    Kevin Griggs (Henley Parish Council)

    Chris Bernard (Applicant)

    DC/20/05763

    Councillor Val Pudney (Palgrave Parish Council)

    Councillor Jane Jennifer (Roydon Parish Council)

    Gareth Dalglish (Objector)

    Sarah Roberts (Agent)

    Councillor David Burn (Ward Member)

    DC/21/03207

    Councillor John Field (Ward Member)

     

    The Chair advised Members that application number DC/20/05587 had been withdrawn by Officers after the publication of the agenda but before the commencement of the meeting.

    61.

    DC/21/03629 6 CROSS STREET, EYE, SUFFOLK, IP23 7AB pdf icon PDF 260 KB

    Additional documents:

    Minutes:

    61.1    Item 7A

     

              Application              DC/21/03629

    Proposal                  Full Planning Application – Change of Use office building to Parish Meeting Room, erection of front entrance canopy, construction of solar PV panels with associated landscaping and parking.

    Site Location           EYE – 6 Cross Street, Eye, Suffolk, IP23 7AB

    Applicant                 Mid Suffolk District Council

     

    61.2    The Case Officer presented the application to the Committee outlining the proposal before Members including: the location of the site, the proposed site layout, and the officer recommendation of approval.

     

    61.3    The Case Officer responded to questions from Members on issues including: the parking arrangements and wider parking issues, disability access to the building, whether consideration had been given to convert the existing building to affordable housing instead of offices, the need for office accommodation in the town, the type of solar panels to be fitted, and whether the concerns regarding access to the Public House had been addressed.

     

    61.4    Members considered the representation from Councillor Richard Berry who spoke on behalf of Eye Town Council.

     

    61.5    The Town Council representative responded to questions from Members on issues including: the double yellow lines adjacent to the parking area.

     

    61.6    Members considered the representation from Kevin Whyte who spoke on behalf of the Agent.

     

    61.7    The Agent, and the applicants representative Kate Parnum, responded to questions from Members on issues including: whether the external area outside of the red line on the plan would be altered, and whether the disabled parking spaces would be available only for visitors to the building, the ownership of the site, the output of the solar panels, and whether the car parking spaces would be for private use of the office space only.

     

    61.8    Members considered the representation from the Ward Member, Councillor Peter Gould.

     

    61.9    The Ward Member responded to questions from Members on issues including: the wider parking issue in the town and whether these could be addressed alongside the proposed timescales for the building, the proposed number of additional electric vehicle charging points, and the number of car parking spaces in the adjacent car park.

     

    61.10  Members debated the application on issues including: the potential increase in employment opportunities, the sustainability of the project, the level of support from the Town Council and Ward Member, and the parking issues.

     

    61.11  Councillor Passmore proposed that the application be approved as detailed in the officer recommendation.

     

    61.12  Councillor Meyer seconded the motion.

     

    61.13  Members continued to debate the application on issues including: the safety of the disabled parking spaces, the appearance of the solar panels, disability access to the building, parking issues within the town, the environmental benefits of the diversification of the building, and the benefits to the community.

     

    61.14  Councillor Passmore and Councillor Meyer agreed to the following additional conditions and informatives:

     

               - For avoidance of doubt, level access for disabled use details shall be agreed (including any handrails) and carried out.

              - A note of disabled access and internal arrangement.

              - A note to request that the final parking to  ...  view the full minutes text for item 61.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That application DC/21/03629 be approved as per the officer recommendation and the conditions and informative notes as read out by the Area Planning Manager Ad-Hoc Carried
  • View Recorded Vote for this item
  • 62.

    DC/21/03087 THE CROSS KEYS, MAIN ROAD, HENLEY, SUFFOLK, IP6 0QP pdf icon PDF 272 KB

    Additional documents:

    Minutes:

    62.1    Item 7B

     

              Application              DC/21/03087

    Proposal                  Planning Application – Erection of single storey extension and part conversion of Public House to form 1no. holiday let, conversion and extension of existing out-building to form 1no. holiday let, erection of cycle store/shower building, construction of covered BBQ area, recycling area, PV array, EV charging points and parking area.

    Site Location           HENLEY – The Cross Keys Inn, Main Road, Henley, Suffolk IP6 0QP

    Applicant                 Traditional English Properties

     

     

    62.2    A short break was taken from 10:47am until 10:50am, after application number DC/21/03629 and before the commencement of DC/21/03087.

     

    62.3    The Chair confirmed that as the Ward Member for this application, Councillor Passmore would not take part in the debate of the vote.      

     

    62.4    The Case Officer presented the application to the Committee outlining the proposal before Members including: the location and proposed layout of the site, the proposed ancillary structures on the site, and the officer recommendation of approval with conditions.

     

    62.5    The Case Officer, the Area Planning Manager, and the Principal Consultant Ecologist responded to questions from Members on issues including: whether the Public House was currently operating, the proposed number of holiday lets on the site, the requirement for holiday accommodation to remain ancillary to the Public House, the response from Suffolk Highways, the number of mobile homes to be permitted on site, and the financial contribution to the visitor management measures for the Deben estuary.

     

    62.6    Members considered the representation from Kevin Griggs who spoke on behalf of Henley Parish Council.

     

    62.7    The Area Planning Manger responded to questions from Members on issues including: the condition relating to holiday accommodation remaining ancillary to the Public House.

     

    62.8    Members considered the representation from Chris Bernard who spoke as the applicant.

     

    62.9    Members considered the representation from Councillor Tim Passmore who spoke as a Ward Member.

     

    62.10  Members debated the application on issues including: the benefits of the proposal, and the importance of the existing building remaining as a Public House.

     

    62.11  Councillor Eburne proposed that the application be approved as detailed in the officer recommendation.

     

    62.12  The motion was seconded by Councillor Field.

     

    62.13  The Area Planning Manager noted that the recommendation should refer to a maximum of 2 holiday let units, and not 3.

     

    62.14 By a unanimous vote

     

    It was RESOLVED:

     

    That the Chief Planning Officer be authorised to GRANT Planning Permission subject to conditions as summarised below and those as may be deemed necessary by the Chief Planning Officer:

    • Standard time limit;

    • Approved Plans and Documents;

    • Holiday accommodation to remain ancillary to principle Public House land use, not to be occupied or operated independently, and not to be occupied as independent dwellings;

    • The number of Holiday let units shall not exceed 2 no. units on the entire site;

    • Holiday accommodation restrictions for all elements;

    • Floor area of holiday accommodation to be provided as proposed and not to be increased without further planning permission from the LPA;

    • EV charging to be provided and  ...  view the full minutes text for item 62.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That application number DC/21/03087 be approved as detailed in the officer recommendation and with the following amendment: The number of Holiday let units shall not exceed 2 no. units on the entire site. Ad-Hoc Carried
  • View Recorded Vote for this item
  • 63.

    DC/20/05763 LAND AT, LING ROAD, PALGRAVE, SUFFOLK pdf icon PDF 306 KB

    Additional documents:

    Minutes:

    63.1    Item 7C

     

              Application              DC/20/05763

    Proposal                  Planning Application – Use of land for the siting of 4 ‘Off-Grid’ holiday units and erection of replacement stores/housekeeping building; installation of PV panels, upgrading of existing access and track; new low-impact parking area and foul drainage.

    Site Location           PALGRAVE – Land at, Ling Road, Palgrave, Suffolk

              Applicant                 Mr W Hawes

     

     

    63.2    A break was taken from 11:18am until 11:33am, after application number DC/21/03087 and before the commencement of application number DC/20/05763.

     

    63.3    The Chair advised that as Ward Member for this application, Councillor David Burn would not take part in the debate or vote.

     

    63.4    The Area Planning manager presented the application to the Committee outlining the proposal before Members including: the location and layout of the site, the proposed use of the site, the position of the Parish boundaries in relation to the site, and the officer recommendation of approval.

     

    63.5    The Area Planning Manager provided a verbal update to Members regarding a letter received from Suffolk Wildlife Trust which had been omitted from the tabled papers.

     

    63.6    The Area Planning Manager responded to questions from Members on issues including: any potential loss of landscaping, the surface of the driveway and parking area, the protections in place for Special Landscape Areas (SLA), the significance on the application of the National Planning Policy Framework (NPPF), the proposed type of energy to be installed on site, and concern over the fragmentation of the biodiversity habitat corridor.

     

    63.7    Members considered the representation from Val Pudney who spoke on behalf of Palgrave Parish Council.

     

    63.8    Members considered the representation from Jane Jennifer who spoke on behalf of Roydon Parish Council.         

     

    63.9    The Parish Council representatives responded to questions from Members on issues including: the impact of the foul water drainage system and bore hole on the peat land, the lack of response from Environmental Agency, and the Site of Special Scientific Interest (SSSI) status of Roydon Fen.

     

    63.10  The Principal Consultant Ecologist responded to questions from Members regarding ownership of the site and the relationship between South Norfolk Council, Suffolk Wildlife Trust and the applicant.

     

    63.11  Members considered the representation from Gareth Dalglish who spoke as an Objector.

     

    63.12  The Objector responded to questions from Members on issues including: the SSSI status of Roydon Fen.

     

    63.13  Members considered the representation from Sarah Roberts who spoke as the Agent.

     

    63.14  The Agent responded to questions from Members on issues including: alternative plans for water supply to the site if the boor hole is unable to be used, the capability of the access road to withstand tanker lorries accessing the site, the possible requirement for an alternative energy supply, and the exceptional circumstances for the development as referred to in the NPPF.

     

    63.15  Members considered the representation from Councillor David Burn who spoke as the Ward Member.

     

    63.16  A break was taken from 12:38pm until 12:43pm to enable Members to read the contents of the tabled papers.

     

    63.17  The Area Planning Manager responded to questions from Members regarding  ...  view the full minutes text for item 63.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That application number DC/20/05763 be deferred on the grounds that there is insufficient information to be able to make a decision. Ad-Hoc Rejected
    That application number DC/20/05763 be refused as there is insufficient information to demonstrate that the proposed development would by reason of its scale, location, nature of use and ranges of activities not likely adversely damage the sensitive and valued landscape near and adjacent to a SSSI and nature reserves. Furthermore it would adversely harm and fragment the ecological value and connections of the area. Contrary to policies of CL8, CL9, RT19, RT16 and CL2 of the local plan 1998. CS5 of the Core Strategy and NPPF including section 15 Conserving and enhancing the natural environment Ad-Hoc Carried
  • View Recorded Vote for this item
  • 64.

    DC/21/03207 HENS CROFT, 14 BLACK BARN CLOSE, SOMERSHAM, SUFFOLK, IP8 4PX pdf icon PDF 469 KB

    Additional documents:

    Minutes:

    64.1    Item 7D

     

              Application              DC/21/03207

    Proposal                  Householder Application – Erection of two storey rear extension and creation of additional parking bay to front garden.

    Site Location           SOMERSHAM – Hens Croft, 14 Black Barn Close, Somersham, Suffolk, IP8 4PX

              Applicant                 Mr & Mrs James Caston

     

     

    64.2    A break was taken from 13:10pm until 13:31 pm after application number DC/20/05763 and before the commencement of application number DC/21/03207.

     

    64.3    The Case Officer presented the application to the Committee outlining the proposal before Members including: the location of the site, the reason for referral to Committee, and the officer recommendation of approval.

     

    64.4    The Case Officer responded to questions from Members on issues including: the location of the existing car port, and the amount of amenity space available on the site.

     

    64.5    Members considered the representation from Councillor John Field who spoke as the Ward Member.

     

    64.6    Councillor Passmore proposed that the application be approved as detailed in the officer recommendation.

     

    64.7    Councillor Matthissen seconded the motion.

     

    64.8    By a unanimous vote

     

              It was RESOLVED:

     

              That the application is GRANTED planning permission and includes the following conditions:

     

              That authority be delegated to the Chief Planning Officer to GRANT PLANNING PERMISSION.

     

    (1)  That the Chief Planning Officer be authorised to GRANT Planning Permission subject to conditions as summarised below and those as may be deemed necessary by the Chief Planning Officer:

     

    ·       Standard time limit (3yrs for implementation of scheme/Outline/Reserved/Section73)

    ·       Approved Plans (Plans to submitted that form this application)

     

    (2)  And the following informative notes as summarised and those as may be deemed necessary:

     

    ·       Proactive working statement

    ·       SCC Highways notes.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That application number DC/21/03207 be approved as detailed in the officer recommendation Ad-Hoc Carried
  • View Recorded Vote for this item
  • 65.

    NA/21/12 SCHEDULE OF PLANNING APPLICATIONS - PLEASE NOTE THIS SESSION WILL NOT START BEFORE 14:00 pdf icon PDF 222 KB

    Minutes:

    In accordance with the Council’s procedure for public speaking on planning applications, representations were made as detailed below:

     

    Application Number

    Representations From:

    DC/20/05587

    Application withdrawn

    DC/21/02047

    Odile Wladon (Stradbroke Parish Council)

    Steven Bainbridge (Agent)

    Councillor Julie Flatman (Ward Member)

     

    A short break was taken from 13:42pm until 14:00pm.

    66.

    DC/20/05587 GREAT BRICETT BUSINESS PARK, THE STREET, GREAT BRICETT, SUFFOLK, IP7 7DZ pdf icon PDF 1 MB

    Additional documents:

    Minutes:

    66.1    This application was withdrawn by Officers with the agreement of the Chair after the publication of the agenda but before the commencement of the meeting.

    67.

    DC/21/02047 BARLEY BRIGG FARM, LAXFIELD ROAD, STRADBROKE, IP21 5NQ pdf icon PDF 743 KB

    Additional documents:

    Minutes:

    67.1    Item 8b

     

              Application              DC/21/02047

    Proposal                 Planning Application. Retention of extension to an agricultural building approved under DC/19/01673 including minor changes to eaves and ridge height and use of the building for crop drying and storage.

    Site Location           STRADBROKE – Barley Brigg Farm, Laxfield Road, Stradbroke, Suffolk, IP21 5NQ

    Applicant                 Rattlerow Farms Ltd

     

     

    67.2    The Area Planning Manager presented the application to the Committee outlining the proposal before Members including: the location and layout of the site, listed building constraints, access to the site, the conditions applying to the development, and the officer recommendation of approval.

     

    67.3    The Area Planning Manager responded to questions from Members on issues including: how the restriction relating to the drying of goods for the farm would be applied, whether the hedging would be reinstated, potential traffic and noise issues, and the retrospective planning permission.

     

    67.4    Members considered the representation from Odile Wladon who spoke on behalf of Stradbroke Parish Council.

     

    67.5    The Parish Council representative responded to questions from Members on issues including: the potential for traffic leaving the site to travel through the village.

     

    67.6    Members considered the representation from Steven Bainbridge who spoke as the Agent.

     

    67.7    The Agent responded to questions from Members on issues including: the potential traffic issues, the proposed type of drying equipment, the potential reinstatement of landscaping, the hours of operation for the site, proposed noise conditions, and the reasons for not having permitted development rights limited.

     

    67.8    Members considered the representation from the Ward Member Councillor Julie Flatman which was read out by the Chair.

     

    67.9    Members debated the application on the issues including the conditions being applied to the application.

     

    67.10  A break was taken between 14:33pm and 14:38 to enable the Chair, Planning Lawyer and Area Planning Manager to clarify some issues regarding the application.

     

    67.11  The Area Planning Manager advised Members that in light of the likely challenge to the conditions, officers would need to review the application to enable a full condition wording to be returned to Members.

     

    67.12  Councillor Hicks moved that the application be deferred as advised by the Area Planning Manager.

     

    67.13  Councillor Passmore seconded the motion.

     

    67.14  By a unanimous vote

     

              It was RESOLVED:

     

              That the application be deferred, in light of the likely challenge (JR/Appeal/Further application) by the applicant/agent to the conditions, to enable officers to review. Full condition wording to be returned to Members.

     

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    That application number DC/21/02047 be deferred as recommended by the Area Planning Manager Ad-Hoc Carried
  • View Recorded Vote for this item
  • 68.

    SITE INSPECTION

    Note: Should a site inspection be required for any of the applications this will be decided at the meeting.

     

    Minutes:

    68.1    None requested.