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  • Agenda and draft minutes

    Babergh Overview and Scrutiny Committee - Monday, 18th January, 2021 9.30 am

    • Attendance details
    • Agenda frontsheet PDF 280 KB
    • Agenda reports pack PDF 4 MB
    • Printed draft minutes PDF 275 KB

    Venue: Virtual Meeting

    Contact: Committee Services 

    Media

    Items
    No. Item

    1.

    DECLARATION OF INTERESTS BY COUNCILLORS

    • View the background to item 1.

    Minutes:

    1.1             There were no declarations made by Councillors.

    2.

    TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME

    Minutes:

    2.1               None received.

    3.

    QUESTIONS BY THE PUBLIC

    To consider questions from and provide answer to members of the public on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedure Rules.

     

    Minutes:

    3.1               None received.

     

    4.

    QUESTIONS BY COUNCILLORS

    To consider questions from and provide answer to Councillors on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedure Rules.

     

    Minutes:

    4.1               None received.

     

    5.

    BOS/20/1 TOWN CENTRE PARKING IN BABERGH DISTRICT pdf icon PDF 928 KB

    Members are asked to scrutinise the Town Centre Parking proposal (paper BCa/20/24)

     

    Cabinet Member for Environment

    Assistant Director – Environment and Commercial Partnerships

    Additional documents:

    • Appendix A , item 5. pdf icon PDF 90 KB
    • Appendix B , item 5. pdf icon PDF 77 KB
    • Appendix C , item 5. pdf icon PDF 66 KB
    • Appendix D , item 5. pdf icon PDF 95 KB
    • Appendix E , item 5. pdf icon PDF 142 KB

    Minutes:

    5.1            Councillor McCraw made the Committee aware of the decision process for this item and asked for Members to remain apolitical.

     

    5.2            Councillor Malvisi introduced the report and stated that the report would be amended to take into account comments from this Overview and Scrutiny meeting and the debate on the petition at Council on 19 January 2021 before being taken to Cabinet in February.

     

    5.3            Councillor Malvisi detailed the background for the report and explained that several car parks in Babergh were in need of repair to make them fit for purpose and that action plans were needed for bicycle parking and electric charging points.

     

    5.4            The revised Car Parking Review would enable car parks in town centres to pay for upkeep of the car parking spaces and be financially viable for the future.

     

    5.5            The Assistant Director - Environment & Commercial Partnerships detailed the main content of the report.  She explained how the Car Parking Survey in February 2020 had been conducted and how the observations were made for the use of car parks in Hadleigh and Sudbury. 

     

    5.6            She stated that any changes should be based on strategic requirements and that parking tariffs were to be used as a tool to change parking behaviours to utilise the spaces available for parking in the town centres.  The survey had identified several aspects including the number of cars parking, for how long and if there was enough appropriate parking available.  However, a much wider strategic review would be needed but this survey was the first step.

     

    5.7            Budgetary considerations had been included in the report and Option 2 was the preferred option. Currently the cost of maintaining and running the car parks was subsidised and the proposal endeavoured to cover the cost of the service and to reinvest into the service. An element of some of the income would be invested in sustainable travel.

     

    5.8            The Chair thanked the Assistant Director and proposed possible areas of questioning to Members.

     

    5.9            Councillor McLaren stated that the report was comprehensive, however, she felt that the subsidy of parking had been a major point for residents, and that the remainder of the report had been overlooked. She asked if this had been taken into consideration in preparing the report.  She also asked how long Babergh had been subsidising car parking in Sudbury.

     

    5.10        The Assistant Director – Environment and Commercial Partnerships responded that the car parking service had always been subsidised and that the reaction to the subsidy issues had been anticipated but could not coherently be separated from the report.

     

    5.11        Councillor Dawson asked why this report had been brought to Cabinet in January with little or no communication or consultation with Ward Members or other stakeholders.

     

    5.12        The Assistant Director – Environment and Commercial Partnerships explained that it had been a corporate objective for some time to review the parking provision within the Babergh District and that the report had been in progress since February 2020 and should have been presented  ...  view the full minutes text for item 5.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To approve the recommendations as read by the Governance Officer Ad-Hoc

    3.1               A comprehensive parking strategy review be undertaken for the whole District, which will commence in quarter two 2021/22 and that delegation be given to the Assistant Director for Environment & Commercial Partnerships in consultation with the Cabinet Member for Environment.

     

    3.2               That at the parking management principles and interventions detailed in Appendix A will not be implemented until the comprehensive Parking Strategy review has been completed.

     

    3.3               That additional parking controls or tariffs be applied to District car parks in accordance with Option 2, table 3, paragraph 6.3 of this report but includes two hours free parking in Hadleigh and that free parking in Sudbury be determined, subject to the Statutory Order Process and requirements for consultation, in order to achieve availability and occupancy priorities outlined below.

     

    3.4               That residential parking permits be implemented in Mill Lane Car Par, Sudbury for overnight stays, subject to the Statutory Order Process and requirements for consultation.

     

    3.5               That a proportion of income generated from chargeable parking will be allocated to the delivery of the sustainable travel agenda.

     

    3.6               To resolve to delegate the decision to make changes to the parking orders in order to bring in the agreed changes to the AD for Environment and Commercial Partnerships so that appropriate actions can be undertaken in a timely manner.

     

    Rejected
    To approve the recommendations as read out by the Governance Officer Ad-Hoc

    It was RESOLVED:-

     

    3.1            A comprehensive parking strategy review be undertaken for the whole District, which will commence in quarter two 2021/22 and that delegation be given to the Assistant Director for Environment & Commercial Partnerships in consultation with the Cabinet Member for Environment.

     

    3.2            That the parking management principles and interventions detailed in Appendix A be implemented no sooner than 1st of September 2021.

     

    3.3            That additional parking controls or tariffs be applied to District car parks in accordance with Option 2, table 3, paragraph 6.3 of this report but includes that one-hour free parking be provided in Hadleigh and Sudbury, subject to the Statutory Order Process and requirements for consultation, in order to achieve availability and occupancy priorities outlined below.

     

    3.4            That residential parking permits be implemented in Mill Lane Car Par, Sudbury for overnight stays, subject to the Statutory Order Process and requirements for consultation.

     

    3.5            That a proportion of income generated from chargeable parking will be allocated to the delivery of the sustainable travel agenda.

     

    3.6            To resolve to delegate the decision to make changes to the parking orders in order to bring in the agreed changes to the AD for Environment and Commercial Partnerships so that appropriate actions can be undertaken in a timely manner.

     

    Carried
  • View Recorded Vote for this item
  • 6.

    BOS/20/2 DRAFT GENERAL FUND BUDGET 2021/22 AND FOUR-YEAR OUTLOOK pdf icon PDF 1007 KB

    • View the background to item 6.

    Councillor John Ward – Cabinet Member for Finance

    Assistant Director – Corporate Resources

    Minutes:

    6.1               Minutes to follow.

     

    Proposer Councillor McCraw

    Seconder Councillor Osborne

     

    By 3 votes for, 1 vote against and 1 abstention.

     

    It was RESOLVED: -

     

    That the Overview and Scrutiny Committee commends Recommendations 3.1 and 3.2 in the report to Cabinet, with the exception of any effects made in relation to the parking matter which has been debated at the meeting today.

     

     

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To approve the recommendations as read by the Governance Officer Ad-Hoc

    That the Overview and Scrutiny Committee commend Recommendations 3.1 and 3.2 in the report to Cabinet, with the exception of any effects made in relation to the parking matter which has been debated at the meeting today.

     

    Carried
  • View Recorded Vote for this item
  • 7.

    BOS/20/3 DRAFT HOUSING REVENUE ACCOUNT (HRA) 2021/22 BUDGET AND FOUR-YEAR OUTLOOK pdf icon PDF 635 KB

    • View the background to item 7.

    Councillor Jan Osborne – Cabinet Member for Housing

    Assistant Director - Housing

    Minutes:

    7.1               Minutes to follow.

     

    Proposer Councillor Grandon

    Seconder Councillor Dawson

     

    By a unanimous vote

     

    It was RESOLVED: -

     

    That the Overview and Scrutiny Committee supports Recommendations 3.1 to 3.7 in the Report to Cabinet.

     

     

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To approve the recommendations as read by the Governance Officer Ad-Hoc

    That the Overview and Scrutiny Committee support Recommendations 3.1 to 3.7 in the Report to Cabinet.

     

    Carried
  • View Recorded Vote for this item
  • 8.

    FORTHCOMING DECISIONS LIST

    • View the background to item 8.

    To review the Council’s Forthcoming Decisions List and identify any items to be brought before the Overview and Scrutiny Committee.

     

    Please note the most up to date version can be found via the Website:

     

    FORTHCOMING DECISIONS LIST

     

     

    Minutes:

    It was RESOLVED:-

     

    That the Forthcoming Decisions List be noted.

    9.

    BOS/20/4 BDC OVERVIEW AND SCRUTINY WORK PLAN pdf icon PDF 488 KB

    To agree the Work Plan.

    Minutes:

    It was Resolved: -

     

    That the Babergh Overview and Scrutiny Work Plan be noted.