Venue: Teams Meeting
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APOLOGIES FOR ABSENCE Minutes: There were no apologies for absence. |
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DECLARATION OF INTERESTS BY COUNCILLORS Minutes: Councillor Osborne declared a local non-pecuniary interest in respect of report number BCa/20/32 in her capacity as a trustee of Citizens Advice.
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BCa/20/26 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 07 JANUARY 2021 PDF 248 KB Minutes: It was RESOLVED:
That the minutes of the meeting held on 07 January 2021 were confirmed as a true record. The minutes would be signed at the next practicable opportunity.
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TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: None received. |
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QUESTIONS BY COUNCILLORS Minutes: 59.1 Question 1 Councillor Mick Fraser to the Cabinet Member for Environment.
59.2 As Councillor Fraser was unable to attend the start of the meeting Councillor Ward read out the question on his behalf.
59.3 Babergh’s high street businesses are still currently closed for trading due to government Covid-19 rules and guidelines. In Hadleigh, there has still been no consultation with any business organization or the Town Council which resulted in considerable protest against these parking proposals. Although proposed changes will not now be implemented any sooner than 1st October 2021, this will still too early for businesses to have made a full recovery and assess the impact on them of this global pandemic has had on them.
More time is required; more time which could be used to form respective steering groups to discuss this issue, but also future matters that impact our high streets and how best to regenerate what is the heart of our communities so that we can all benefit and take ownership of high street management and policy going forward.
Would you therefore agree with me that Babergh should wait until at least 1st April 2022 to implement any changes thus giving appropriate time to engage with respective Town Councils, Chambers of Commerce, and other relevant organisations?
59.4 Response from the Cabinet Member for Environment, Councillor Elisabeth Malvisi.
I know that the Covid-19 pandemic has hit businesses hard. To date Babergh Council have so far paid out over £27m of grants to support businesses. There are 10 grants still open and I would encourage those who need it to apply. Go to the Babergh District Council Website, click ‘Business’ and then ‘Business Rates’ and you will see the area for Covid-19 Grant Funding Schemes.
I attended the Council meeting where the petition to keep free parking in Hadleigh was debated. I also attended the Overview and Scrutiny Committee where the original parking paper was also debated. The steer to us was clear from both meetings, more free time and a later implementation date. The Overview and Scrutiny Committee specifically recommended one-hour free parking and at not before September or October and we’ve elected a not before October implementation date. We have listened, and we have agreed with this recommendation, as you will see in the report before you today, but please also recognise that is we are not Covid free we will revisit the implementation date.
The Comprehensive Strategic Parking Review we have committed to in this paper answers your point on the need to deal with future matters that impact the High Streets. We will consult on the wider issue of parking, both on-street and off-street, in our District with residents, businesses and other key stakeholders to make sure we are prepared for the next 5-10 years. This work is due to begin later this year.
59.5 Councillor Fraser joined the meeting and asked the following supplementary question.
What measures are Babergh taking to communicate with our high street retailers, independent ... view the full minutes text for item 59. |
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MATTERS REFERRED BY THE OVERVIEW AND SCRUTINY OR JOINT AUDIT AND STANDARDS COMMITTEES PDF 47 KB Chair of the Overview and Scrutiny Committee Additional documents:
Minutes: 60.1 The Chair of the Overview and Scrutiny Committee, Councillor McCraw, introduced the report and provided Members an overview of the recommendations from the Overview and Scrutiny Committee meeting held on 18 January 2021.
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FORTHCOMING DECISIONS LIST Please note the most up to date version can be found via the website:
https://www.babergh.gov.uk/the-council/forthcoming-decisions-list/
Minutes: 61.1 Councillor Busby requested that the telephone number on the Forthcoming Decisions List be amended from his home telephone number to his mobile.
61.2 The Forthcoming Decisions List was noted. |
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Monitoring Officer Additional documents: Minutes: 62.1 The Leader of the Council introduced the report which provided details of special urgent decisions taken in consultation with the Chair of the Council and Officers using delegated powers during the Covid-19 pandemic.
62.2 The report was noted.
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BCa/20/31 CAR PARKING STUDY REPORT PDF 3 MB Cabinet Member for Environment
Draft Minute from Babergh District Council Meeting – 19 January 2021 Petition for Debate in Accordance with the Council’s Petition Scheme attached. Additional documents: Decision: It was RESOLVED:
3.1 That the parking management principles and interventions detailed in Appendix A of the report be implemented no earlier than 01 October 2021.
3.2 That additional parking controls or tariffs be applied to District car parks in accordance with Option 2, table 2, paragraph 6.3 of the report, subject to the Statutory Order Process and requirements for consultation, in order to achieve the availability and occupancy priorities outlined below.
3.3 That 24 hour residential parking permits be available to residents in Mill Lane, Sudbury subject to the Statutory Order Process and requirements for consultation.
3.4 That delegated authority be given to the Assistant Director for Environment & Commercial Partnerships to make changes to the parking orders in order to implement recommendations 3.2 and 3.3 of the report.
3.5 That a longer-term parking strategy be developed for the whole District, and that the review work to develop such a strategy commences in quarter two of 2021/22. This strategy should ensure that a proportion of income generated from chargeable parking will be allocated to the delivery of the sustainable travel agenda.
Reason for Decision: To make changes in respect of parking management and maintenance that best balance the Council’s desires to improve traffic management and environmental impacts; to support local residents, visitors, and workers; to grow the commercial vitality of Babergh’s towns; to improve the public spaces and streetscape; to reduce the current subsidy so that the motorist pay more of the cost of the car parking; and to fund investment into sustainable travel projects.
Alternative Options Considered and Rejected:
1.1 A number of options have been considered, including no change (which has been discounted as there are some known actions contained in Appendix D, which will impact parking provision), different levels of controls, increased management of parking, including the implementation of short term charging or additional charging at some, or all locations.
1.2 Data has been collected based on a study carried out during February 2020 of all Council owned car parks in Babergh District and is therefore both before the emergency measures were imposed, but also one of the quieter months of more normal years – representing a best-case scenario.
1.3 Informal observations have also been carried out in order to test the application of the data throughout the year, in particular to the impact of leisure/tourism in popular locations.
Any Declarations of Interest Declared: None
Any Dispensation Granted: None Minutes: 63.1 The Cabinet Member for Environment introduced the report which was deferred from the Cabinet meeting on 07 January 2021 to the Overview and Scrutiny Committee on 18 January 2021 to enable a petition which had been submitted to be debated at Full Council.
63.2 Councillor Malvisi advised that the recommendations in the report had been amended to take into account the discussions at Full Council and the Overview and Scrutiny Committee, as well as submissions from the public.
63.3 Councillor Malvisi clarified that the report applied to Babergh District Council car parks only.
63.4 Councillor Malvisi moved the recommendations in the report. The recommendations were seconded by Councillor Ward.
63.5 Councillor Busby proposed an amendment to recommendation 3.5 of the report to include the words ‘This strategy should ensure that a proportion of income generated from chargeable parking will be allocated to the delivery of the sustainable travel agenda.’
63.6 By a unanimous vote Members accepted the amendment.
63.7 The amendment was seconded by Councillor Osborne and accepted by Councillor Malvisi and Councillor Ward.
63.8 Councillor Holt proposed an amendment to recommendation 3.3 of the report to provide clarification regarding 24 residential parking.
63.9 The Assistant Director for Environment and Commercial Partnerships provided confirmation of the definition of overnight parking.
63.10 The amendment was seconded by Councillor Osborne and accepted by Councillor Malvisi and Councillor Ward.
63.11 By a unanimous vote Members accepted to amend the wording of recommendation 3.3 of the report to read: ’24 hour resident parking permits will be available to residents in Mill Lane Sudbury subject to the Statutory Order Process and requirements for consultation.’
63.12 Councillor Parker expressed concern received from residents in Sudbury regarding a potential increase in on-street parking in residential areas. The Assistant Director for Environment and Commercial Partnerships confirmed that displacement from car parks to residential areas had been taken into consideration as part of the study and it was felt that there would not be a significant increase.
63.13 In response to questions from Councillor Holt regarding residential parking permits , the Assistant Director for Environment and Commercial Partnerships confirmed that they were available across Babergh District car parks, and agreed that more work was required to promote the availability of the permits.
63.14 The Assistant Director for Environment and Commercial Partnerships and the Assistant Director for Economic Development and Regeneration provided responses to questions from Councillor Grandon regarding the times during which car parking charges applied, and plans for cycle storage provisions.
63.15 Councillor Beer expressed his concerns over the proposed parking charges and raised questions on various issues.
63.16 In response the Assistant Director for Environment and Commercial Partnerships provided confirmation of the cost and extent of work carried out by external consultants.
63.17 The Assistant Director for Environment and Commercial Partnerships then commented on the issues of potential loss of space on Market Hill in Sudbury and future car parking capacity.
63.18 The Assistant Director for Environment and Commercial Partnerships, responded to questions from Councillor Maybury ... view the full minutes text for item 63.
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BCa/20/32 GENERAL FUND BUDGET 2021/22 AND FOUR-YEAR OUTLOOK PDF 819 KB Cabinet Member for Finance Additional documents:
Decision: It was RESOLVED: 1.1 That the General Fund Budget proposals for 2021/22 and four-year outlook set out in the report be endorsed for recommendation to Council on 23 February 2021. 1.2 That the General Fund Budget for 2021/22 is based on an increase to Council Tax of £5 per annum (10p per week) for a Band D property, which is equivalent to 2.96%, to support the Council’s overall financial position.
1.3 That the Flexible Use of Capital Receipts Strategy at Appendix E of the report be endorsed for recommendation to Council on 23 February 2021.
1.4 That subject to approval by Council, the Ministry of Housing, Communities and Local Government (MHCLG) be notified of the adoption of the Strategy.
Reason for Decision: To bring together all the relevant information to enable Cabinet Members to review, consider and comment upon the Councils General Fund budget for endorsement and recommendation to Council.
Alternative Options Considered and Rejected: Setting a balanced budget is a statutory requirement, therefore no other options are appropriate in respect of this.
Any Declarations of Interest Received: Councillor Osborne declared a local non-pecuniary interest in her capacity as a trustee of Citizens Advice.
Any Dispensation Granted: None
Minutes: 64.1 A short break was taken from 11:36 am to 11:45am.
64.2 The Cabinet Member for Finance, Councillor Ward, introduced the report and the addendum paper and provided Members with an overview of the contents.
64.3 Councillor Ward advised Members that the Growth and Business Rates Income figure referred to in paragraph 8.11 of the report was £515,000 and not as detailed.
64.4 Councillor Ward moved the recommendations in the report, and the additional recommendations in the addendum paper.
64.5 Councillor Malvisi seconded the recommendations.
64.6 In response to a question from Councillor Parker, the Assistant Director for Corporate Resources provided clarification regarding the forecast earmarked reserves detailed in the report.
64.5 Following a request from Councillor Busby, the Assistant Director for Corporate Resources provided further details of the flexible use of capital receipts included in the report.
64.6 Councillor McCraw enquired whether the budget contained a provision for the recommended indexation to the previous funding contributions to Citizens Advice. The Assistant Director for Corporate Resources advised that these figures were not included in the report but confirmed they would be provided to the Overview and Scrutiny Committee before their meeting on 15 February 2021.
64.7 Councillor Ward responded to comments from Councillor Beer and Councillor Maybury regarding the proposed increases in Council Tax, and staffing levels.
64.8 Members commended the finance team for their hard work in preparing a balanced budget.
64.9 Members debated the report on issues including the financial effect of the Covid-19 pandemic and increases in council tax.
64.10 Following a request from Councillor McCraw, Cabinet Members agreed to support the proposed indexation of funding for Citizens Advice.
By a unanimous vote
It was RESOLVED: 1.1 That the General Fund Budget proposals for 2021/22 and four-year outlook set out in the report be endorsed for recommendation to Council on 23 February 2021. 1.2 That the General Fund Budget for 2021/22 is based on an increase to Council Tax of £5 per annum (10p per week) for a Band D property, which is equivalent to 2.96%, to support the Council’s overall financial position.
1.3 That the Flexible Use of Capital Receipts Strategy at Appendix E of the report be endorsed for recommendation to Council on 23 February 2021.
1.4 That subject to approval by Council, the Ministry of Housing, Communities and Local Government (MHCLG) be notified of the adoption of the Strategy.
Reason for Decision: To bring together all the relevant information to enable Cabinet Members to review, consider and comment upon the Councils General Fund budget for endorsement and recommendation to Council.
Any Declarations of Interest Received: Councillor Osborne declared a local non-pecuniary interest in her capacity as a trustee of Citizens Advice.
Any Dispensation Granted: None
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BCa/20/33 HOUSING REVENUE ACCOUNT (HRA) BUDGET 2021/22 AND FOUR-YEAR OUTLOOK PDF 295 KB Cabinet Member for Finance Decision: It was RESOLVED:
1.1 That the HRA Budget proposals for 2021/22 and four-year outlook set out in the report be endorsed for recommendation to Council on 23 February 2021.
1.2 That the CPI + 1% increase of 1.5% in Council House rents, equivalent to an average rent increase of £1.35 a week be implemented. 1.3 That garage rents are kept at the same level as 2020/21. 1.4 That Sheltered Housing Service charges be increased by £0.69 per week to ensure recovery of the actual cost of service. 1.5 That Sheltered Housing utility charges are kept at the same level as 2020/21. 1.6 That the budgeted surplus of £127k be transferred to the Strategic Priorities reserve in 2021/22. 1.7 That in principle, Right to Buy (RTB) receipts should be retained to enable continued development and acquisition of new council dwellings. Reason for Decision: To bring together all the relevant information to enable Cabinet Members to review, consider and comment upon the Councils Housing Revenue Account budget for recommendations to Council. Alternative Options Considered and Rejected: The Housing Revenue Account Budget for 2021/22 and four-year outlook is an essential element in achieving a balanced budget and sustainable medium-term position, therefore no other options are appropriate in respect of this. Any Declarations of Interest Declared: None Any Dispensation Granted: None
Minutes: 65.1 Report BCa/20/33, Housing Revenue Account (HRA) Budget 2021/22 and Four-Year Outlook, was introduced by the Cabinet Member for Finance, Councillor Ward.
65.2 The recommendations in the report were proposed by Councillor Ward and seconded by Councillor Osborne.
65.3 Councillor Holt enquired what could be done to ensure that affordable homes being bought by the Council will meet the environmental standards being set. In response Councillor Osborne, Cabinet Member for Housing, confirmed that a design guide was being developed by the Housing team to outline standards for homes being purchased or built by the Council.
65.4 Councillor Osborne responded to questions from Councillor Davis regarding the plans for buildings on garage rental sites, and the installation of PV panels.
65.5 Following a question from Councillor Parker, the Assistant Director for Corporate Resources confirmed that details would be provided with regard to paragraph 5.18 of the report relating to Right to Buy receipts.
65.6 Councillor Busby queried the figures contained in the report regarding depreciation. The Corporate Manager for Finance and Commissioning and Procurement advised that more details would be provided outside of the meeting.
65.7 Councillor Osborne and the Assistant Director for Housing responded to questions from Councillor Beer on issues including: building on garage sites, anti-social behaviour, and problems with rising damp. Councillor Osborne confirmed that an update on the project regarding council garages would be provided to all Members.
65.8 In response to a question from Councillor Maybury, Councillor Osborne outlined the process undertaken when a property becomes void and confirmed that consideration is given to potential changes to the site.
By a unanimous vote
It was RESOLVED:
1.1 That the HRA Budget proposals for 2021/22 and four-year outlook set out in the report be endorsed for recommendation to Council on 23 February 2021.
1.2 That the CPI + 1% increase of 1.5% in Council House rents, equivalent to an average rent increase of £1.35 a week be implemented. 1.3 That garage rents are kept at the same level as 2020/21. 1.4 That Sheltered Housing Service charges be increased by £0.69 per week to ensure recovery of the actual cost of service. 1.5 That Sheltered Housing utility charges are kept at the same level as 2020/21. 1.6 That the budgeted surplus of £127k be transferred to the Strategic Priorities reserve in 2021/22. 1.7 That in principle, Right to Buy (RTB) receipts should be retained to enable continued development and acquisition of new council dwellings. Reason for Decision: To bring together all the relevant information to enable Cabinet Members to review, consider and comment upon the Councils Housing Revenue Account budget for recommendations to Council. Any Declarations of Interest Declared: None Any Dispensation Granted: None
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BCa/20/34 COUNCIL TAX HARDSHIP FUND PDF 103 KB Cabinet Member for Finance
This item is being presented to Cabinet under the General Exception Rules for Key Decisions in accordance with Part 3 Section 17 of the Constitution. Decision: It was RESOLVED:
1.1 That an additional £150 (+/- £25) top up award is made to all working age Local Council Tax Reduction Support cases with a liability for 2020/21 to take the total hardship award to up to £300 (+/- £25).
1.2 That any residual balance, after applying the additional award, is used to fund Discretionary Financial Assistance for residents in exceptional circumstances.
Reason for Decision: To ensure that the Hardship Fund is fully spent by 31st March 2021 thereby aiding those working age LCTRS taxpayers most in need of support.
Alternative Options Considered and Rejected:
1.1 Option 1 - Designate additional funds to Discretionary Housing Payments (DHP). This option is not recommended as there is no need to put additional money into this fund now because there is still an unspent balance of £20k or 14% of the allocation from the Government for 2020/21.
1.2 Options 2 – Designate additional sums to Discretionary Financial Assistance (DFA)and use these awards to clear council tax arrears. Making awards of DFA for customers who have arrears would improve the position of the Collection Fund but would penalise those who have made arrangements to bring their debt under control and would set an expectation in relation to future arrears. For this reason, it is not the preferred option.
1.3 Option 3 Increase the award from the Hardship Fund from ‘up to £150’ to an amount that exhausts the fund. This is the preferred option because it would apply additional funds to any working age LCTRS customer who had a liability in the year 2020/21 and a balance to pay after LCTRS and any discounts/reliefs had been applied. Residents have different amounts to pay depending on their entitlement to LCTRS, their property banding and who else lives with them. Allowing a higher allocation from the Hardship Fund would mean more residents had less council tax to pay for the year 2020/21.
Any Declarations of Interest Declared: None
Any Dispensation Granted: None
Minutes: 66.1 The Cabinet Member for Finance, Councillor Ward, introduced the report which provided recommendations of how the balance of the Council Tax Hardship Fund could be allocated to assist those most in need of support.
66.2 The recommendations were proposed by Councillor Ward and seconded by Councillor Arthey.
66.3 In response to a question from Councillor McCraw regarding who would be eligible to receive the benefit the Assistant Director for Corporate Resources confirmed that previous applicants would be eligible.
By a unanimous vote
It was RESOLVED:
1.1 That an additional £150 (+/- £25) top up award is made to all working age Local Council Tax Reduction Support cases with a liability for 2020/21 to take the total hardship award to up to £300 (+/- £25).
1.2 That any residual balance, after applying the additional award, is used to fund Discretionary Financial Assistance for residents in exceptional circumstances.
Reason for Decision: To ensure that the Hardship Fund is fully spent by 31st March 2021 thereby aiding those working age LCTRS taxpayers most in need of support.
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BCa/20/35 ADOPTION OF THE REVISED TABLE OF FARES FOR HACKNEY CARRIAGES PDF 169 KB Cabinet Member for Environment Additional documents:
Decision: It was RESOLVED:
That Cabinet following consideration of Licensing and Regulatory Committee’s recommendations, adopts the revised table of fares, whether modified or not, attached Appendix A to this report, and in accordance with Section 65 of the Local Government (Miscellaneous Provisions) Act 1976, set a new date for the varied table of fares to become effective no later than two months after the specified date of 1 April 2021.
Reason for Decision: To adopt the revised table of fares for Hackney Carriages within the Babergh District.
Alternative Options Considered and Rejected:
1.1 Officers have undertaken the statutory public consultation exercise as instructed by the Licensing and Regulatory Committee at the meeting of 9 October 2020. The Licensing and Regulatory Committee in accordance with the Local Government (Miscellaneous Provisions) Act 1976 considered the two options set out below, whilst having had due regard for objections received, which have not been withdrawn. Objections which have been received are attached to this report as Appendix C. Option 1 That the Licensing and Regulatory Committee was minded that no change was necessary to the revised table of fares fixed for Hackney Carriages operating in the controlled zone of the Babergh District. Option 2 That the Licensing and Regulatory Committee was minded, to modify the revised table of fares fixed for Hackney Carriages operating in the controlled zone of the Babergh District. 1.2 The Licensing and Regulatory Committee following consideration of the options above made the following recommendations to Cabinet that: (i) option 1 be approved and the revised table of fares attached to this report as Appendix A, for Hackney Carriages within the controlled zone of the Babergh District be adopted; and (ii) once adopted the revised table of fares shall become effective on 5 April 2021. Any Declarations of Interest Declared: None Any Dispensation Granted: None
Minutes: 67.1 A break was taken from 13:10 pm to 13:30pm.
67.2 The Cabinet Member for Environment, Councillor Malvisi, introduced the report which had been considered by the Licensing and Regulatory Committee at the meeting on 11 November 2020, following Statutory Public Consultation.
67.3 Councillor Malvisi provided Members with an overview of the proposed revised the table of fares, and thanked the Officers involved for their hard work.
67.4 The recommendations were proposed by Councillor Malvisi and seconded by Councillor Ward.
67.5 The Assistant Manager for Food, Safety and Licensing responded to questions from Councillor Parker and provided confirmation that all operators in the District had been invited to the virtual meeting held with members of the trade. The Officer also commented on the fairness of the tariffs and advised Members that there had been no comments received from members of the public on the tariffs following public consultation.
67.6 Following a question from Councillor Holt, the Assistant Manager for Food, Safety and Licensing commented on the transparency of the pricing structure for larger vehicles and the discretion afforded to drivers for setting journey prices depending on the occupancy.
67.7 Councillor Arthey queried whether the fare was based on the number of passengers or the size of the vehicle. The Assistant Manager for Food, Safety and Licensing confirmed that the proposed fares were based on the vehicle size.
67.8 Following a query from Councillor McCraw, the Licensing Officer confirmed that the tariffs proposed are a maximum rate, and drivers are able to use their discretion to charge less. The Licensing Officer also confirmed that there would be a cost involved to the operator should a meter require changing.
67.9 Members debated the report on issues including the tariff for larger vehicles, the transparency of the tariffs, whether the fares should be based on number of passengers rather than the size of the vehicles and expressed concern over the tariff.
67.10 The Assistant Manager for Food, Safety and Licensing, and the Licensing Officer responded to further questions from Members regarding the rationale for using vehicle size rather than passenger numbers for the tariff.
67.11 Councillor Busby suggested that the proposal for the new rates be accepted, however the tariff for 5-8 seater vehicles be returned to the Licensing and Regulatory Committee to enable them to consider the issues raised.
67.12 The Assistant Director for Environment and Commercial Partnerships provided confirmation that should the recommendations be accepted, the Licensing Team would regularly monitor and review the tariffs.
By 7 votes to 1
It was RESOLVED:
That Cabinet following consideration of Licensing and Regulatory Committee’s recommendations, adopts the revised table of fares, whether modified or not, attached Appendix A to this report, and in accordance with Section 65 of the Local Government (Miscellaneous Provisions) Act 1976, set a new date for the varied table of fares to become effective no later than two months after the specified date of 1 April 2021.
Reason for Decision: To adopt the revised table of fares for Hackney ... view the full minutes text for item 67.
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EXCLUSION OF THE PUBLIC (WHICH TERM INCLUDES THE PRESS) To consider whether, pursuant to Part 1 of Schedule 12A of the Local Government Act 1972, the public should be excluded from the meeting for the business specified below on the grounds that if the public were present during this item, it is likely that there would be the disclosure to them of exempt information as indicated against the item.
The author of the report proposed to be considered in Part 2 of the Agenda is satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Minutes: Members agreed not to exclude the public. |
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BCa/20/36 TO CONFIRM THE CONFIDENTIAL MINUTES OF THE MEETING HELD ON 07 JANUARY 2021 Minutes: It was RESOLVED:
That the confidential minutes of the meeting held on 07 January 2021 were confirmed as a true record. The minutes would be signed at the next practicable opportunity.
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