Babergh and Mid Suffolk District Councils
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Agenda, decisions and minutes

Venue: Virtual Meeting

Media

Items
No. Item

276.

APOLOGIES FOR ABSENCE

Minutes:

There were no apologies for absence.

277.

DECLARATION OF INTERESTS BY COUNCILLORS

Minutes:

There were no declarations of interest declared.

278.

BCa/19/58 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 06 JULY 2020 AT 09:00AM pdf icon PDF 152 KB

Minutes:

It was RESOLVED:-

 

That the minutes of the meeting held on 06 July 2020 at 09:00am be signed as a true record.

Recorded Vote
TitleTypeRecorded Vote textResult
To Vote on Confirmation of the Minutes of the Meeting held on 06 July 2020 at 09:00am Resolution Carried
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  • 279.

    BCa/19/59 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 06 JULY 2020 AT 2:30PM pdf icon PDF 207 KB

    Minutes:

    It was RESOLVED:-

     

    That the minutes of the meeting held on 06 July 2020 at 2:30pm be signed as a true record.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To Vote on Confirmation of the Minutes of the Meeting held on 06 July 2020 at 2:30pm Resolution Carried
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  • 280.

    TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME

    Minutes:

    There were no petitions received.

    281.

    QUESTIONS BY COUNCILLORS

    Minutes:

    There were no questions received.

    282.

    MATTERS REFERRED BY THE OVERVIEW AND SCRUTINY OR JOINT AUDIT AND STANDARDS COMMITTEES

    Minutes:

    There were no matters referred.

    283.

    FORTHCOMING DECISIONS LIST

    Please note the most up to date version can be found via the website:

     

    https://www.babergh.gov.uk/the-council/forthcoming-decisions-list/

     

     

     

    Minutes:

    The Forthcoming Decisions List was noted.

    284.

    BCa/19/60 GENERAL FUND FINANCIAL MONITORING 2020/21 - QUARTER 1 pdf icon PDF 369 KB

    Cabinet Member for Finance

     

    Decision:

    It was RESOLVED:-

     

    1.1          That, subject to any further budget variations that arise during the rest of the financial year, the surplus position of £62k, referred to in section 6.6 and 6.7 of the report, be noted;

    1.2          The revised 2020/21 Capital Programme referred to in Appendix D and section 6.19 of the report be noted.

     

    Reason for Decision: To ensure that Members are kept informed of the current budgetary position for both General Fund Revenue and Capital.

     

    Alternative Options Considered and Rejected: At this stage in the year, the financial position is for noting only.

     

    Any Declarations of Interest Declared: None

     

    Any Dispensation Granted: None

    Minutes:

    The Cabinet Member for Finance presented the report and highlighted the impact of the Covid-19 outbreak on the Councils finances. Councillor Ward thanked the Finance team for their work.

     

    The recommendations in the report were moved by Councillor Ward and seconded by Councillor Osborne.

     

    Following a question regarding the Disabled Facilities Grant, the Assistant Director for Housing confirmed that a report would be presented to Cabinet in October regarding expiry of the current service contract and proposed future plans.

     

    In response to a question the Chief Executive confirmed that the staff vacancies detailed in the report were from a number of departments within the Authority.

     

    Following a query from Councillor McCraw, Councillor Ward provided details of the Government Grants figures.

     

    By a unanimous vote

     

    It was RESOLVED:-

     

    1.1          That, subject to any further budget variations that arise during the rest of the financial year, the surplus position of £62k, be referred to in section 6.6 and 6.7 of the report, be noted;

    1.2          The revised 2020/21 Capital Programme referred to in Appendix D and section 6.19 of the report be noted.

     

    Reason for Decision: To ensure that Members are kept informed of the current budgetary position for both General Fund Revenue and Capital.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To vote on recommendations 3.1 and 3.2 as detailed in report number BCa/19/60 Resolution Carried
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  • 285.

    BCa/19/61 HOUSING REVENUE ACCOUNT (HRA) FINANCIAL MONITORING 2020/21 - QUARTER 1 pdf icon PDF 175 KB

    Cabinet Member for Finance

    Decision:

    It was RESOLVED:-

     

    1.1          That, subject to any further budget variations that arise during the rest of the financial year, the shortfall in funds of £17k, referred to in section 6.3 of the report, be noted.

    1.2          The 2020/21 Capital Programme referred to in Appendix A and section 6.13 of the report be noted.

     

    Reason for Decision: To ensure that Members are kept informed of the current budgetary position for both the HRA Revenue Accounts and Capital Budgets.

     

    Alternative Options Considered and Rejected: At this stage of the year, the financial position is for noting only.

     

    Any Declarations of Interest Declared: None

     

    Any Dispensation Granted: None

    Minutes:

    The Cabinet Member for Finance introduced the report and moved the recommendations.

     

    Councillor Osborne seconded the recommendations and commented on the work undertaken by the Housing Team.

     

    In response to a question regarding the increasing number of Universal Credit Claimants, the Assistant Director for Housing advised that Officers work with the Department of Work and Pensions, and a new County wide group was being established to provide additional support to individuals where required.

     

    By a unanimous vote

     

    It was RESOLVED:-

     

    1.1          That subject to any further budget variations that arise during the rest of the financial year, the shortfall in funds of £17k, referred to in section 6.3 of the report, be noted.

    1.2          The 2020/21 Capital Programme referred to in Appendix A and section 6.13 of the report be noted.

     

    Reason for Decision: To ensure that Members are kept informed of the current budgetary position for both the HRA Revenue Accounts and Capital Budgets.

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To vote on recommendations 3.1 and 3.2 as detailed in report number BCa/19/61 Resolution Carried
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  • 286.

    QUARTER 1 PERFORMANCE OUTCOME pdf icon PDF 830 KB

    Cabinet Member for Customers, Digital Transformation and Improvement

     

    A presentation of performance across the Council for the period 1 April – 30 June 2020 (Q1). To note the information contained within the presentation, giving the opportunity to reflect and comment on progress made against the key priorities aligned to the Corporate Plan 2019 – 2027.

    Minutes:

    The Cabinet Member for Customers, Digital Transformation and Improvement advised Members that this was the first publication of the Performance Outcome Report in a revised format, and included the period covering the Covid-19 pandemic.

     

    The Assistant Director for Customer Services provided Members with the Performance Outcome Reporting presentation, which was grouped around the Councils’ six strategic priorities.

     

    Following a question from Councillor Arthey, the Assistant Director for Customer Services confirmed that future reports would provide more clarity regarding whether figures contained in the presentation related to both Councils.

     

    In response to a question, Members were advised by the Assistant Director for Customer Services that additional information relating to operational measures for individual departments was available via Connect.

     

    Councillor McCraw commented that this data should be available to members of the public as well as internally. The Assistant Director for Customer Services advised that plans were in place for this detail to be made available publicly in the future.

                           

    The Assistant Director for Environment and Commercial Partnerships responded to a question regarding the mileage figures in the presentation and confirmed that the figures included Councillor mileage.

     

     

    287.

    BCa/19/62 COMMUNITY INFRASTRUCTURE LEVY (CIL) - CIL EXPENDITURE PROGRAMME SEPTEMBER 2020 pdf icon PDF 202 KB

    Cabinet Member for Planning

    Additional documents:

    Decision:

    It was RESOLVED:-

     

    1.1      That the CIL Expenditure Programme (September 2020) and accompanying technical assessment of the CIL Bids -B20-01 and B20-02 (forming Appendices A and B of the report) be approved. This include decisions on valid Bids approved and noted by Cabinet as follows: -

    Decision for Cabinet to note: Ringfenced funds for Hadleigh only

    CIL Bid, Location and Infrastructure Proposed

    Amount of CIL Bid and total cost of the Infrastructure

    Cabinet Decision

    B20-01     HADLEIGH

    Amount of CIL Bid

    £3526

    Total costs

    £3526

    Recommendation to Cabinet to note delegated decision on CIL Bid B20-01 for £3526 (from Ringfenced Fund – Hadleigh only)

    .

     

    Decisions for Cabinet to note: Local Infrastructure Fund

    CIL Bid, Location and Infrastructure Proposed

    Amount of CIL Bid and total cost of the Infrastructure

    Cabinet Decision

    B20-02     HOLBROOK

    Amount of CIL Bid

    £9,900

     

    Total costs

    £13,210

     

    Recommendation to      Cabinet to note delegated decision on CIL Bid B20-02 for £9,900 from Local Infrastructure Fund

     

     

    1.2      That Cabinet noted and endorsed the CIL Expenditure Programme which included the position in respect of approved CIL Bids from Rounds 1, 2, 3, 4, and 5.

    Reason for Decision: Community Infrastructure Levy (CIL) monies have been collected since the implementation of CIL on the 11th April 2016. The CIL Expenditure Framework originally adopted in April 2018 and reviewed with amendments adopted on the 18th March 2019 and with further amendments on the 20th April 2020 requires the production of a CIL Expenditure Programme for each District which contains decisions for Cabinet to make or note on CIL Bids for CIL expenditure. These decisions relating to the expenditure of CIL monies form one of the ways in which necessary infrastructure supporting growth is delivered.

     

    Alternative Options Considered and Rejected: There is a diverse spectrum of approaches to CIL expenditure across the country from Unitary Authorities who have absorbed CIL into their individual Capital Programmes to others who ringfence all funds to be spent locally. A range of different approaches was identified in Appendix A of the Framework for CIL Expenditure report provided to Cabinet’s on the 5th and 8th of February 2018 and discussed in full during the workshops with the Joint Member advisory panel. Members adopted the documents set out in paragraph 1.1 above by Council decision in April 2018 which were subsequently reviewed and adopted on the 19th March 2019 (Babergh) and 18th March 2019 (Mid Suffolk) and then reviewed for the second time and adopted on the 20th April 2020.

    Any Declaration of Interest Declared: None

     

    Any Dispensation Granted: None

    Minutes:

    The Cabinet Member for Planning introduced report BCa/19/62 and moved the recommendations. Councillor Ward seconded the recommendations in the report.

     

    By a unanimous vote

     

    It was RESOLVED:-

     

    1.1      That the CIL Expenditure Programme (September 2020) and accompanying technical assessment of the CIL Bids -B20-01 and B20-02 (forming Appendices A and B of the report) be approved. This include decisions on valid Bids approved and noted by Cabinet as follows: -

    Decision for Cabinet to note: Ringfenced funds for Hadleigh only

    CIL Bid, Location and Infrastructure Proposed

    Amount of CIL Bid and total cost of the Infrastructure

    Cabinet Decision

    B20-01     HADLEIGH

    Amount of CIL Bid

    £3526

    Total costs

    £3526

    Recommendation to Cabinet to note delegated decision on CIL Bid B20-01 for £3526 (from Ringfenced Fund – Hadleigh only)

    .

     

    Decisions for Cabinet to note: Local Infrastructure Fund

    CIL Bid, Location and Infrastructure Proposed

    Amount of CIL Bid and total cost of the Infrastructure

    Cabinet Decision

    B20-02     HOLBROOK

    Amount of CIL Bid

    £9,900

     

    Total costs

    £13,210

     

    Recommendation to      Cabinet to note delegated decision on CIL Bid B20-02 for £9,900 from Local Infrastructure Fund

     

     

    1.3      That Cabinet noted and endorsed the CIL Expenditure Programme which included the position in respect of approved CIL Bids from Rounds 1, 2, 3, 4 and 5.

     

    Reason for Decision: Community Infrastructure Levy (CIL) monies have been collected since the implementation of CIL on the 11th April 2016. The CIL Expenditure Framework originally adopted in April 2018 and reviewed with amendments adopted on the 18th March 2019 and with further amendments on the 20th April 2020 requires the production of a CIL Expenditure Programme for each District which contains decisions for Cabinet to make or note on CIL Bids for CIL expenditure. These decisions relating to the expenditure of CIL monies form one of the ways in which necessary infrastructure supporting growth is delivered.

     

     

     

    Recorded Vote
    TitleTypeRecorded Vote textResult
    To vote on recommendations 3.1 and 3.2 as detailed in report number BCa/19/63 Resolution Carried
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