Venue: King Edmund Chamber, Endeavour House, 8 Russell Road, Ipswich. View directions
No. | Item | ||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
DECLARATION OF INTERESTS BY COUNCILLORS Minutes: None received. |
|||||||||||||
BCa/23/47 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 4 MARCH 2024 PDF 113 KB Minutes: It was RESOLVED: -
That the minutes of the meeting held on the 4 March 2024 be confirmed and signed as correct record.
|
|||||||||||||
TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: Full minute to follow. |
|||||||||||||
QUESTIONS BY COUNCILLORS Minutes: None received. |
|||||||||||||
MATTERS REFERRED BY THE OVERVIEW AND SCRUTINY OR JOINT AUDIT AND STANDARDS COMMITTEES Minutes: There were no matters referred from the Overview and Scrutiny or the Joint Audit and Standard Committees |
|||||||||||||
FORTHCOMING DECISIONS LIST Please note the most up to date version can be found via the website:
Forthcoming Decisions List - Babergh District Council
Minutes: There were no comments made by Councillors. |
|||||||||||||
BCa/23/48 CAR PARKING CHARGES AND ROAD TRAFFIC ORDERS PDF 898 KB Leader of the Council Additional documents:
Decision: It was RESOLVED: -
1.1 Tariff Option A Table 6.7 for short and long stay, hourly and daily parking charges, is implemented as soon as is practically possible. 1.2 Parking Permit (season ticket) changes in 6.24 - 6.27 are implemented as soon as is practically possible, the charges as already agreed under the annual fees and charges report. 1.3 Changes from Short Stay to Long Stay designations in 2 car parks as indicated in table 6.22 are implemented as soon as is practically possible. 1.4 Blue Badge Holders will continue to be allowed to park for free for up to 3 hours in any bay of all public car parks. 1.5 The current hours, days of the week and bank holidays where off-street restrictions apply are amended as per 6.15 as soon as is practically possible. 1.6 The Director of Operations and Parking Services Manager are delegated authority to put in place suitable refund arrangements with Abbeycroft Leisure for users of the Councils’ Leisure Centres (Sudbury and Hadleigh) and agree arrangements with Roys Sudbury store to co-inside with new tariff introduction. 1.7 The Director of Operations and Parking Services Manager continue to engage with health, mobile health screening and village community centres which are accessed via or occasionally sited on council car parks, as to the feasibility and appropriateness of utilising the councils’ virtual permits and enforcement in managing parking for their patients and visitors. 1.8 That delegated authority be given to the Director of Operations in consultation with the Portfolio Holder to make changes to the councils’ off-street parking orders and put in place suitable resources to implement the recommendations, including any minor amendments resulting from any subsequent dialogue and agreements with Lavenham Council, in this report in compliance with all statutory obligations and law. 1.9 The Director of Operations and Parking Services Manager continue to engage with the councils where council car parks are located and any groups making representation, and carry out more detailed local survey work to bring forward proposals to continue to improve parking as set out in the council’s car parking strategy, which may include residents parking zones. 1.10 The Director for Operations and Parking Services Manager continues to consider how to enhance the councils offer for contactless, longer term parking permits, using intelligent parking control processes that benefit and offer value to residents.
REASON FOR DECISION
In order to deliver the approved parking strategy, move towards full cost recovery, remove the budget burden of subsiding parking, protect other essential services, transfer cost and choice to the parking service user and to be better funded to assist with meeting sustainable travel and environmental objectives, varying existing parking charges is proposed.
Alternative Options Considered and Rejected:
Outsourcing of car parks to an external private provider was considered and rejected by Cabinet 9th January 2024. Not varying the charges was considered and rejected by Cabinet 9th January 2024. A range of options have been considered from the engagement process and led to amendments being incorporated within ... view the full decision text for item 101. Minutes: Full minute to follow.
It was RESOLVED: -
1.1 Tariff Option A Table 6.7 for short and long stay, hourly and daily parking charges, is implemented as soon as is practically possible. 1.2 Parking Permit (season ticket) changes in 6.24 - 6.27 are implemented as soon as is practically possible, the charges as already agreed under the annual fees and charges report. 1.3 Changes from Short Stay to Long Stay designations in 2 car parks as indicated in table 6.22 are implemented as soon as is practically possible. 1.4 Blue Badge Holders will continue to be allowed to park for free for up to 3 hours in any bay of all public car parks. 1.5 The current hours, days of the week and bank holidays where off-street restrictions apply are amended as per 6.15 as soon as is practically possible. 1.6 The Director of Operations and Parking Services Manager are delegated authority to put in place suitable refund arrangements with Abbeycroft Leisure for users of the Councils’ Leisure Centres (Sudbury and Hadleigh) and agree arrangements with Roys Sudbury store to co-inside with new tariff introduction. 1.7 The Director of Operations and Parking Services Manager continue to engage with health, mobile health screening and village community centres which are accessed via or occasionally sited on council car parks, as to the feasibility and appropriateness of utilising the councils’ virtual permits and enforcement in managing parking for their patients and visitors. 1.8 That delegated authority be given to the Director of Operations to make changes to the councils’ off-street parking orders and put in place suitable resources to implement the recommendations in this report in compliance with all statutory obligations and law. 1.9 The Director of Operations and Parking Services Manager continue to engage with the councils where council car parks are located and any groups making representation, and carry out more detailed local survey work to bring forward proposals to continue to improve parking as set out in the council’s car parking strategy, which may include residents parking zones. 1.10 The Director for Operations and Parking Services Manager continues to consider how to enhance the councils offer for contactless, longer term parking permits, using intelligent parking control processes that benefit and offer value to residents.
REASON FOR DECISION
In order to deliver the approved parking strategy, move towards full cost recovery, remove the budget burden of subsiding parking, protect other essential services, transfer cost and choice to the parking service user and to be better funded to assist with meeting sustainable travel and environmental objectives, varying existing parking charges is proposed.
Alternative Options Considered and Rejected:
Outsourcing of car parks to an external private provider was considered and rejected by Cabinet 9th January 2024. Not varying the charges was considered and rejected by Cabinet 9th January 2024. A range of options have been considered from the engagement process and led to amendments being incorporated within this proposal; Increasing the long stay all day parking tariff from the current £3 per day ... view the full minutes text for item 101.
|
|||||||||||||
BCa/23/49 PROCUREMENT OF REPAIRS MANAGEMENT AND SCHEDULING SYSTEM PDF 165 KB Cabinet Member for Housing Decision: It was RESOLVED: -
1.1 That the appointment of Totalmobile Limited to supply and implement its comprehensive job management system, to help BMSDC implement its transformation / strategic objectives within Building Services be approved. The decision is sought subject to satisfactory agreement of terms with Totalmobile.
REASON FOR DECISION
Key Decision required due to the financial value of the contract.
Alternative Options Considered and Rejected:
A detailed study undertaken in Building Services determined that current IT system in place were not fit for purpose and did not have the right capability to support overall service management and continuous improvement.
Building services set out several key objectives which placed heavy emphasis on customer satisfaction, enabling appointment booking at first point of contact, ensuring that customer commitments are fulfilled, increasing first time fix rates and reducing the need for secondary customer contact to chase repairs. These were reflected in a detailed specification of requirement which formed part of an Invitation to Tender (ITT process)
3 suitable suppliers were evaluated in detail (ROCC, Totalmobile and Propeller) through a comprehensive supplier evaluation process. Two further suppliers declined to bid due to maximum budget restrictions and ability to meet our functional requirements
Any Declarations of Interests Declared: None
Any Dispensation Granted: None
Minutes: Full minute to follow.
It was RESOLVED: -
1.1 That Cabinet approves the appointment of Totalmobile Limited to supply and implement its comprehensive job management system, to help BMSDC implement its transformation / strategic objectives within Building Services. The decision is sought subject to satisfactory agreement of terms with Totalmobile.
REASON FOR DECISION
Key Decision required due to the financial value of the contract.
Alternative Options Considered and Rejected:
A detailed study undertaken in Building Services determined that current IT system in place were not fit for purpose and did not have the right capability to support overall service management and continuous improvement.
Building services set out several key objectives which placed heavy emphasis on customer satisfaction, enabling appointment booking at first point of contact, ensuring that customer commitments are fulfilled, increasing first time fix rates and reducing the need for secondary customer contact to chase repairs. These were reflected in a detailed specification of requirement which formed part of an Invitation to Tender (ITT process)
3 suitable suppliers were evaluated in detail (ROCC, Totalmobile and Propeller) through a comprehensive supplier evaluation process. Two further suppliers declined to bid due to maximum budget restrictions and ability to meet our functional requirements
Any Declarations of Interests Declared: None
Any Dispensation Granted: None
|
|||||||||||||
EXCLUSION OF THE PUBLIC (WHICH TERM INCLUDES THE PRESS) To consider whether, pursuant to Part 1 of Schedule 12A of the Local Government Act 1972, the public should be excluded from the meeting for the business specified below on the grounds that if the public were present during this/these item(s), it is likely that there would be the disclosure to them of exempt information as indicated against the/each item.
The author(s) of the report(s) proposed to be considered in Part 2 of the Agenda is/are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
|
|||||||||||||
BCa/23/49 PROCUREMENT OF REPAIRS MANAGEMENT AND SCHEDULING SYSTEM - CONFIDENTIAL APPENDICES |