Babergh and Mid Suffolk District Councils
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Agenda, decisions and minutes

Venue: Virtual Meeting

Media

Items
No. Item

135.

APOLOGIES FOR ABSENCE

Minutes:

There were no apologies for absence received.

136.

DECLARATION OF INTERESTS BY COUNCILLORS

Minutes:

There were no declarations of interest declared.

137.

MCa19/62 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 09 JUNE 2020 pdf icon PDF 356 KB

Minutes:

The minutes of the meeting held on 09 June 2020 were confirmed as a correct record.

138.

TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME

Minutes:

None received.

139.

QUESTIONS BY COUNCILLORS

Minutes:

There were no questions received from Councillors.

140.

MATTERS REFERRED BY THE OVERVIEW AND SCRUTINY OR JOINT AUDIT AND STANDARDS COMMITTEES

Minutes:

There were no matters referred.

141.

FORTHCOMING DECISIONS LIST

Please note the most up to date version can be found via the website:

 

https://www.midsuffolk.gov.uk/the-council/forthcoming-decisions-list/

 

Minutes:

The Forthcoming Decision List was noted.

142.

GENERAL FUND FINANCIAL OUTTURN 2019/20 pdf icon PDF 374 KB

Cabinet Member for Finance

Additional documents:

Decision:

It was RESOLVED:-

 

1.1      That the 2019/20 financial outturn as set out in the report be noted.

1.2      That the following net transfers of £318k be approved;

a)      Transfer from reserves of £1k being the net amount for specific earmarked reserves, referred to in section 5.15 and Appendix D of the report;

b)     Of the remaining balance of the General Fund surplus £294k be transferred to the Growth and Efficiency Fund and £611k from the Business Rates Equalisation reserve, as referred to in section 2.1 (c) of the report.

 

1.3      That the General Fund carry-forward requests totalling £164k referred to in paragraph 5.16 of the report be approved.

1.4      That the total Capital carry-forward requests referred to in paragraph 5.22 of the report totalling £18.956m be approved.

Reason for Decision: To ensure that Members are kept informed of the outturn position for both General Fund Revenue and Capital and to approve earmarked reserve transfers and carry forward requests.

Alternative Options Considered and Rejected:

1.1          The options that have been considered are;

a)    Withdraw funds of £318k from the Growth and Efficiency (GEF) reserve.

b)    Withdraw surplus funds of £318k from the Business Rates Equalisation reserve.

c)    Transfer surplus funds of £294k to the Growth and Efficiency Fund, withdraw funds of £611k from the Business Rates Equalisation reserve and net transfers of £1k from specific earmarked reserves as detailed in 3.2(a) of the report.

d)    To recommend carry forward requests for the General Fund of £164k and Capital of £18.956m.

Any Declarations of Interests Declared: None

Any Dispensation Granted: None

 

 

 

Minutes:

The Cabinet Member for Finance introduced the report and thanked the Finance Team for their hard work.

 

Councillor Whitehead proposed the recommendations in the report. Councillor Gould seconded the recommendations.

 

In response to a question from Councillor Field, the Cabinet Member for Finance provided details of the reasons for the variances in the report.

 

Councillor Welham raised a question regarding the anticipated spend on the Joint Local Plan and requested details of the total cost of the work undertaken so far and what was budgeted, and how much further spend was anticipated. Councillor Whitehead confirmed that this information would be provided outside of the meeting.

 

Councillor Brewster replied to Councillor Welham’s question regarding the uptake of the Shop Fronts Grant Scheme.

 

The Assistant Director for Corporate Resources responded to a question regarding the timing of financial reporting.

 

Members thanked the Finance Team and praised the work they had undertaken.

 

The Leader of the Council commented on how the additional spend on ITC had enabled Officers to work from home during the Covid-19 pandemic, and to therefore continue to provide a service to customers.

 

It was RESOLVED:-

 

1.1      That the 2019/20 financial outturn as set out in the report be noted.

 

1.2      That the following net transfers of £318k be approved; a) Transfer from reserves of £1k being the net amount for specific earmarked reserves, referred to in section 5.15 and Appendix D of the report; b) Of the remaining balance of the General Fund surplus £294k be transferred to the Growth and Efficiency Fund and £611k from the Business Rates Equalisation reserve, as referred to in section 2.1 (c) of the report.

 

1.3      That the General Fund carry-forward requests totalling £164k referred to in paragraph 5.16 of the report be approved.

 

1.4      That the total Capital carry-forward requests referred to in paragraph 5.22 of the report totalling £18.956m be approved.

 

Reason for Decision: To ensure that Members are kept informed of the outturn position for both General Fund Revenue and Capital and to approve earmarked reserve transfers and carry forward requests.

143.

MCA/19/64 HOUSING REVENUE ACCOUNT FINANCIAL OUTTURN 2019/20 pdf icon PDF 414 KB

Cabinet Member for Finance

Decision:

It was RESOLVED:-

 

1.1          That the 2019/20 financial outturn as set out in the report be noted.

1.2          That the transfer of £1.396m, being the HRA surplus for the year (£1.815m more than planned) per paragraph 5.5 of the report, to the Strategic Priorities Reserves be approved.

1.3          That the HRA Capital carry-forward requests referred to in paragraphs 5.12 and 5.13 of the report totalling£8.319m be approved.

 

Reasons for Decision: To ensure that Members are kept informed of the outturn position for both Housing Revenue and Capital and to approve earmarked reserve transfers and carry forward requests.

 

Alternative Options Considered and Rejected:

 

1.1          Transfer funds of £1.396m to the Strategic Priorities earmarked reserve.

1.2      To recommend the carry forward of £8.319m HRA Capital costs.

 

Any Declarations of Interests Declared: None

 

Any Dispensation Granted: None

 

Minutes:

The Cabinet Member for Finance introduced report MCa/19/64 and advised Members of some changes to the report.

 

The recommendations in the report were proposed by Councillor Whitehead and seconded by Councillor Flatman.

 

In response to a query from Councillor Field, the Assistant Director for Housing provided details of the overspend within the HRA budget and the steps taken to manage this.

 

Members thanked the Assistant Director for Housing and the Team for their hard work.

 

 

It was RESOLVED:-

 

1.1      That the 2019/20 financial outturn as set out in the report be noted.

 

1.2      That the transfer of £1.396m, being the HRA surplus for the year (£1.815m more than planned) per paragraph 5.5 of the report, to the Strategic Priorities Reserves be approved.

 

1.3      That the HRA Capital carry-forward requests referred to in paragraphs 5.12 and 5.13 of the report totalling £8.319m be approved.

 

Reasons for Decision: To ensure that Members are kept informed of the outturn position for both Housing Revenue and Capital and to approve earmarked reserve transfers and carry forward requests.

144.

MCA/19/65 ADOPTION OF THE REVISED TABLE OF FARES FOR HACKNEY CARRIAGES pdf icon PDF 233 KB

Cabinet Member for Environment

Additional documents:

Decision:

It was RESOLVED:-

 

That the revised table of fares attached as Appendix E of the report, and in accordance with Section 65 of the Local Government (Miscellaneous Provisions) Act 1976, be adopted and come into effect on 27th July 2020.

 

Reason for Decision: To adopt the revised table of fares for Hackney Carriages within the Mid Suffolk District.

 

Alternative Options Considered and Rejected:

 

1.1          Officers have undertaken the statutory public consultation exercise as instructed by the Licensing and Regulatory Committee at the meeting of 7 February 2020.  The Licensing and Regulatory Committee in accordance with the Local Government (Miscellaneous Provisions) Act 1976 considered the two options set out below, whilst having had due regard for objections received, which have not been withdrawn.  Objections which have been received are attached to the report as Appendix C and officer comments to the objections received are attached to the report as Appendix D.

Option 1

That the Licensing and Regulatory Committee was minded that no change was necessary to the revised table of fares fixed for Hackney Carriages operating in the controlled zone of the Mid Suffolk District attached as Appendix A of the report.

Option 2

That the Licensing and Regulatory Committee was minded, to modify the revised table of fares attached to this report fixed for Hackney Carriages operating in the controlled zone of the Mid Suffolk District (Appendix A). To assist the Licensing and Regulatory Committee in its deliberations, officers have reviewed the single representation received and created an alternative proposed tariff table for the Committee’s consideration which is attached to the report as Appendix E.

2.2      The Licensing and Regulatory Committee following consideration of the options above made the following recommendations to Cabinet that:

          (i) the revised table of fares as modified under option 2 (Appendix E of the report) for Hackney Carriages within the controlled zone of the Mid Suffolk District be adopted; and

          (ii) once adopted the revised table of fares shall become effective on 27th July 2020.

Any Declarations of Interests Declared: None

Any Dispensation Granted: None

 

Minutes:

The Cabinet Member for the Environment introduced the report and advised Members of some updates to the report.

 

Councillor Fleming proposed the recommendations in the report. Councillor Flatman seconded the recommendations.

 

In response to a question from Councillor Welham, the Assistant Director for Environment and Commercial Partnerships confirmed that the policy review in October would be able to consider the possibility of incentives for electric vehicles.

 

Itwas RESOLVED:-

 

That the revised table of fares attached as Appendix E of the report, and in accordance with Section 65 of the Local Government (Miscellaneous Provisions) Act 1976, be adopted and come into effect on 27th July 2020.

 

Reason for Decision: To adopt the revised table of fares for Hackney Carriages within the Mid Suffolk District.