Venue: King Edmund Chamber, Endeavour House, 8 Russell Road, Ipswich. View directions
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DECLARATION OF INTERESTS BY COUNCILLORS Minutes: There were no declarations of interest declared. |
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MCa/21/38 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 7 FEBRUARY 2021 PDF 242 KB Minutes: It was RESOLVED:-
That the minutes of the meeting held on the 7 February 2022 be confirmed as a true record.
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TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: None received.
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QUESTIONS BY COUNCILLORS Minutes: None received.
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MATTERS REFERRED BY THE OVERVIEW AND SCRUTINY OR JOINT AUDIT AND STANDARDS COMMITTEES Minutes: There were no matters referred.
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FORTHCOMING DECISIONS LIST The latest version of the Forthcoming Decisions List can be viewed on the following link:
Minutes: The Forthcoming Decisions List was noted.
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MCa/21/39 GENERAL FUND FINANCIAL MONITORING 2021/22 - QUARTER 3 PDF 732 KB Cabinet Member for Finance
Decision: It was RESOLVED: -
1.1 That, subject to any further budget variations that arise during the rest of the financial year, the surplus position of £1.160m, referred to in section 6.6 and Appendix A of the report, be noted; 1.2 The revised 2021/22 Capital Programme referred to in Appendix E and section 6.17 be noted. 1.3 That the approval of carry forwards from 21/22 into 22/23 be delegated to the Section 151 Officer in consultation with the Cabinet Member for Finance.
REASON FOR DECISION To ensure that Members are kept informed of the current budgetary position for both General Fund Revenue and Capital. Alternative Options Considered and Rejected: At this stage in the year, the financial position is for noting only. Any Declarations of Interests Declared: None Any Dispensation Granted: None
Minutes: 102.1 The Chair invited the Cabinet Member for Finance, Councillor Whitehead to introduce the report.
102.2 Councillor Whitehead provided an overview of the report and proposed the recommendations as detailed in the report.
102.3 The Cabinet Member for Communities, Councillor Flatman seconded the recommendations.
102.4 In response to questions from other Member attending the meeting, the Chief Executive responded that whilst the vacancy rate was always a concern, it covered all the service areas within the Housing Directorate and not just homelessness. Therefore, the overall vacancy rate was not the vacancy each service area.
It was RESOLVED: -
1.1 That, subject to any further budget variations that arise during the rest of the financial year, the surplus position of £1.160m, referred to in section 6.6 and Appendix A of the report, be noted; 1.2 The revised 2021/22 Capital Programme referred to in Appendix E and section 6.17 be noted. 1.3 That the approval of carry forwards from 21/22 into 22/23 be delegated to the Section 151 Officer in consultation with the Cabinet Member for Finance. REASON FOR DECISION To ensure that Members are kept informed of the current budgetary position for both General Fund Revenue and Capital.
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MCa/21/40 HOUSING REVENUE ACCOUNT (HRA) FINANCIAL MONITORING 2021/22 - QUARTER 3 PDF 427 KB Cabinet Member for Finance Decision: It was RESOLVED: -
1.1 That, subject to any further budget variations that arise during the rest of the financial year, the adverse variance of £621k, referred to in section 6.5 of the report, be noted; 1.2 The 2021/22 revised Capital Programme referred to in Appendix A and section 6.14 be noted.
REASON FOR DECISION To ensure that Members are kept informed of the current budgetary position for both the HRA Revenue and Capital Budgets. Alternative Options Considered and Rejected: At this stage in the year, the financial position is for noting only. Any Declarations of Interests Declared: None Any Dispensation Granted: None
Minutes: 103.1 The Chair invited the Cabinet Member for Finance, Councillor Whitehead to introduce the report.
103.2 Councillor Whitehead provided an overview of the report and proposed the recommendations as detailed in the report.
103.3 The Cabinet Member for Housing, Councillor Hadingham seconded the recommendations.
It was RESOLVED:-
1.1 That, subject to any further budget variations that arise during the rest of the financial year, the adverse variance of £621k, referred to in section 6.5 of the report, be noted; 1.2 The 2021/22 revised Capital Programme referred to in Appendix A and section 6.14 be noted. To ensure that Members are kept informed of the current budgetary position for both the HRA Revenue and Capital Budgets.
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MCa/21/41 QUARTER 3 PERFORMANCE PDF 1 MB Cabinet Member for Customers, Digital Transformation and Improvement
A presentation of performance across the whole Council for the period 1 October – 31 December 2021 (Q3). To note the information contained within the presentation, giving the opportunity to reflect and comment on progress made against the key priorities aligned to the Corporate Plan 2019 – 2027.
Minutes: 104.1 The Chair and Cabinet Member for Customers, Digital Transformation and Improvements, Councillor Morley introduced the report.
104.2 Cabinet Members provided updates for their respective portfolios.
104.3 The Quarter 3 Performance was noted.
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MCa/21/42 COMMUNITY INFRASTRUCTURE LEVY (CIL) - CIL EXPENDITURE PROGRAMME MARCH 2022 PDF 332 KB Cabinet Member for Planning Additional documents:
Decision: It was RESOLVED: -
1.1 That the CIL Expenditure Programme (March 2022) and accompanying technical assessment of the CIL Bid – M20-25, M21-10, M21-11, and M21-12 (forming Appendices, A and B) and which include decisions on these CIL Bid for Cabinet to make and approve and to note (delegated decision only) are as follows: - Decision for Cabinet to make: Ringfenced Infrastructure Fund and Local Infrastructure Fund
Decision for Cabinet to make: Local Infrastructure Fund
Decision for Cabinet to note: Ringfenced Infrastructure Fund
1.2 Cabinet are also asked to note and endorse this CIL Expenditure Programme which includes the position in respect of approved CIL Bids from Rounds 1, 2, 3, 4, 5, 6 and 7 - (Appendix A Section B) together with details of emerging infrastructure /CIL Bids (Appendix A Section C).
REASON FOR DECISION Community Infrastructure Levy (CIL) monies have been collected since the implementation of CIL on the 11th April 2016. The CIL Expenditure Framework was originally adopted in April 2018 and reviewed with amendments adopted on the 18th March 2019, 20th April 2020 and 23rd and 25th March 2021. The CIL Expenditure Framework requires the production of a CIL Expenditure Programme for each District which contains decisions for Cabinet to make or note on CIL Bids for CIL expenditure. These decisions relating to the expenditure of CIL monies form one of the ways in which necessary infrastructure supporting growth is delivered. Alternative Options Considered and Rejected: There is a diverse spectrum of approaches to CIL expenditure across the country from Unitary Authorities who have absorbed CIL into their individual Capital Programmes ... view the full decision text for item 105. Minutes: 105.1 The Chair invited the Cabinet Member for Planning, Councillor Burn to introduce the report.
105.2 Councillor Burn provided an overview of the CIL bids to Members and drew their attention to Bid M21-12.
105.3 Councillor Burn proposed the recommendations as detailed in the report, which was seconded by Councillor Brewster.
105.4 Councillor Whitehead queried the level of spend for the CIL bids in relation to the funds held by the Council and the Professional Lead for Key Sites and Infrastructure responded that the bid presented were relatively small but that projects were being developed and coming forward, though slow in progress.
It was RESOLVED:-
1.1 That the CIL Expenditure Programme (March 2022) and accompanying technical assessment of the CIL Bid – M20-25, M21-10, M21-11, and M21-12 (forming Appendices, A and B) and which include decisions on these CIL Bid for Cabinet to make and approve and to note (delegated decision only) are as follows: - 1.2 Decision for Cabinet to make: Ringfenced Infrastructure Fund and Local Infrastructure Fund
Decision for Cabinet to make: Local Infrastructure Fund
Decision for Cabinet to note: Ringfenced Infrastructure Fund
1.2 Cabinet are also asked to note and endorse this CIL Expenditure Programme which includes the position in respect of approved CIL Bids from Rounds 1, 2, 3, 4, 5, 6 and 7 - (Appendix A Section B) together with details of emerging infrastructure /CIL Bids (Appendix A Section C).
REASON FOR DECISION
Community Infrastructure Levy (CIL) monies have been collected since the implementation of CIL on the 11th April 2016. The CIL Expenditure Framework was originally adopted in April 2018 and reviewed ... view the full minutes text for item 105.
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MCa/21/43 CLIMATE CHANGE AND BIODIVERSITY ANNUAL REPORT 2021/22 PDF 299 KB Cabinet Member for Environment Additional documents:
Decision: It was RESOLVED: -
1.1 That the contents of the report be noted. 1.2 That a climate change and biodiversity report be produced annually each year going forward.
REASON FOR DECISION To ensure that members and the public are kept informed of progress and achievements with regards to the councils’ climate change and biodiversity ambitions. Alternative Options Considered and Rejected: To not provide an annual report on climate change and biodiversity for Members and the public – this option was not taken up, due to the clear need for keeping members and the public informed. Any Declarations of Interests Declared: None Any Dispensation Granted: None
Minutes: 106.1 The Chair invited the Cabinet Member for Environment, Councillor Fleming to introduce the report.
106.2 Councillor Fleming introduced the first annual report for Climate Change and Biodiversity.
106.3 Councillor Fleming proposed the recommendations as detailed in the report and this was seconded by Councillor Flatman.
106.4 In response to questions from other Members attending the meeting, Councillor Flatman would provide a response outside of the meeting for sequestering carbon in timber to bring reduce carbon if the question could be forwarded to her directly.
It was RESOLVED: -
1.1 That the contents of the report be noted. 1.2 That a climate change and biodiversity report be produced annually each year going forward. REASON FOR DECISION To ensure that members and the public are kept informed of progress and achievements with regards to the councils’ climate change and biodiversity ambitions.
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MCa/21/44 CALL-IN OVERVIEW AND SCRUTINY COMMITTEE 13TH JANUARY 2022 PDF 326 KB Cabinet Member for Environment Decision: It was RESOLVED: -
That the Cabinet decision on 6 December 2021, to adopt the new Hackney Carriage and Private hire Vehicle Licensing Policy, be confirmed and that the matters raised by the Overview and Scrutiny Committee, particularly in relation to electric vehicles, be referred to officers and the Licensing and Regulatory Committee for further work before being presented back to Cabinet.
REASON FOR DECISION Whilst it is recommended that Cabinet agree to the Overview and Scrutiny recommendations, there is a requirement from the Department for Transport for an up to date policy to be in place by the end of January 2022 for both the benefit of the trade and enable the licensing function of the Council to administer its regulatory obligations. This will ensure compliance, particularly with the new Department for Transport Statutory Standards. A review of the environmental parts of the policy will be undertaken, taking into account the recommendations from the Overview and Scrutiny Committee. Alternative Options Considered and Rejected: 1.1 Not to accept the recommendations from Overview & Scrutiny Committee, and the matter would then need to be referred to Full Council. This is not recommended as the Cabinet values the input of the Overview and Scrutiny Committee and is committed to giving its comments and recommendations due consideration. 1.2 To accept the recommendations in full today. This action is not recommended as substantial officer work is required, including how an incentive scheme could work and the associated costs, overlap with other programmes, and coordination with other organisations. It is anticipated that an update report on the project will be ready to be presented to Cabinet in July 2022. 1.3 To accept the recommendations, but to go ahead and implement the new Hackney Carriage and Private Hire Vehicle Licensing Policy while referring the matter of ‘Electric Vehicles’ to officers and the Licencing and Regulatory Committee for further work. This is the recommended option as it means there will be an up-to-date policy in place for trade as soon as practical which is necessary to enable safe and compliant working. It reduces the amount of time that the Council is out of compliance with the new Department for Transport Statutory Standards. Finally, it enables a future decision to be made by Cabinet on this specific element at a later date when the necessary evidence has been acquired. Any Declarations of Interests Declared: None Any Dispensation Granted: None
Minutes: 107.1 The Chair invited the Cabinet Member for Environment, Councillor Fleming to introduce the report.
107.2 Councillor Fleming proposed the recommendation, as detailed in the report, and this was seconded by Councillor Brewster.
107.3 In response to questions from other Members attending the meeting, the Cabinet Member for Environment stated that cabinet members and officers would be involved in the work to support the transition to electric hire vehicles. The taxi trade would be also consulted on the issues. This work was aligned with other existing programme for transition to cleaner air in the District.
It was RESOLVED: -
That the Cabinet decision on 6 December 2021, to adopt the new Hackney Carriage and Private hire Vehicle Licensing Policy, be confirmed and that the matters raised by the Overview and Scrutiny Committee, particularly in relation to electric vehicles, be referred to officers and the Licensing and Regulatory Committee for further work before being presented back to Cabinet.
REASON FOR DECISION Whilst it is recommended that Cabinet agree to the Overview and Scrutiny recommendations, there is a requirement from the Department for Transport for an up to date policy to be in place by the end of January 2022 for both the benefit of the trade and enable the licensing function of the Council to administer its regulatory obligations. This will ensure compliance, particularly with the new Department for Transport Statutory Standards. A review of the environmental parts of the policy will be undertaken, taking into account the recommendations from the Overview and Scrutiny Committee.
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Cabinet Member for Planning Additional documents: Decision: It was RESOLVED: -
1.1 To respond to the consultation. 1.2 That the Assistant Director for Planning and Building Control, in collaboration with the Cabinet Members for Planning, consider any proposed amendments to the suggested response and be authorised to make amendments before submitting a response to the Government.
REASON FOR DECISION To ensure the comments of the councils are set out for consideration by National Grid in the further stages of the project. Alternative Options Considered and Rejected: 1.1 To respond to the consultation with the response as set out in appendix a. 1.2 To respond to the consultation with proposed amendments to the responses set out in appendix a. 1.3 To not respond to the consultation. Any Declarations of Interests Declared: None Any Dispensation Granted: None
Minutes: 108.1 The Chair invited the Cabinet Member for Planning, Councillor Burn to introduce the report.
108.2 Councillor Burn provided a brief introduction and proposed the recommendations as detailed in the report.
108.3 Councillor Richardson seconded the recommendations.
108.4 Members debated the proposed response attached as Appendix A in the report.
It was RESOLVED: -
1.1 To respond to the consultation. 1.2 That the Assistant Director for Planning and Building Control, in collaboration with the Cabinet Members for Planning, consider any proposed amendments to the suggested response and be authorised to make amendments before submitting a response to the Government. REASON FOR DECISION To ensure the comments of the councils are set out for consideration by National Grid in the further stages of the project.
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