Venue: King Edmund Chamber, Endeavour House, 8 Russell Road, Ipswich. View directions
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DECLARATION OF INTERESTS BY COUNCILLORS Minutes: There were no declarations of interests made by Councillors.
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MCa/23/44 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 7 FEBRUARY 2024 PDF 96 KB Minutes: It was RESOLVED:
That the minutes of the meeting held on the 7 February 2024 be approved and signed as a correct record.
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TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: None received.
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QUESTIONS BY COUNCILLORS Minutes: None received.
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MATTERS REFERRED BY THE OVERVIEW AND SCRUTINY OR JOINT AUDIT AND STANDARDS COMMITTEES Minutes: There were no matters referred from the Overview and Scrutiny or the Joint Audit and Standards Committees.
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FORTHCOMING DECISIONS LIST Please note the most up to date version can be found via the website:
Minutes: In response to Councillor Mellen’s query regarding the Officer Decision for 11 April 2024, the Director for Housing clarified that Bailey Garner was a consultant company who would be supporting the Social Housing Decarbonisation Fund Project.
The were no further comments made for the Forthcoming Decisions List.
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MCa/23/45 FINANCIAL MONITORING QUARTER 3 2023/24 PDF 129 KB Cabinet Member for Finance and Resources Additional documents:
Decision: It was RESOLVED: -
1.1 That, subject to any further budget variations that arise during the rest of the financial year, the projected surplus on the General Fund of £2.36m referred to in section 4.2 and Appendix A of the report be noted;
1.2 That, subject to any further budget variations that arise during the rest of the financial year, the projected overspend on the Housing Revenue Account of £3.364m and the underspend on the capital programme of £23.248m referred to in section 4.3 and Appendix B of the report be noted;
1.3 That, the Council’s compliance with the Prudential Indicators during quarter two referred to in section 4.4 and Appendix C of the report be noted.
REASON FOR DECISION To ensure that Members are kept informed of the financial position for both General Fund Revenue and Capital, Housing Revenue Account and Capital and the Prudential Indicators. Alternative Options Considered and Rejected: The recommended option is set out in the Recommendations. There are no other available options. Any Declarations of Interests Declared: None Any Dispensation Granted: None
Minutes: 95.1 The Chair, Councillor Mellen, invited the Cabinet Member for Finance and Resource to introduce the report.
95.2 Councillor Eburne introduce the report and drew Members’ attention to the tabled papers and the amended recommendations 3.1 to 3.3 in the tabled papers.
95.3 Councillor Eburne propose the recommendations in the table papers which was seconded by Councillor Winch.
95.4 Councillor Winch referred to the General Fund Capital and that there £440K allocated for the Empty Homes Grant and £340K allocated for the affordable housing and asked what the intention were for these unallocated sums of money.
95.5 The Director for Housing would respond to this question outside of the meeting.
95.6 Councillor Winch had compared the total income for the latest figures HRA in the report compared with the figures that was presented at Council and queried the variation between income and costs in the two reports.
95.7 The Cabinet Member for Finance and Resource responded that this was partly due to the new properties noted in the budget which was slightly different from what was expected. The Finance Business Partner – HRA Revenue, detailed that the forecast in the council budget was taken from the business plan which had accounted for some of the temporary accommodation properties differently in the cost of services and not under the income. That would be altered for next year’s budget so the figures would be in aligned with the business plan.
95.8 In response to questions from other Members attending the meeting regarding the changes to the Disabled Facilities Grant. The Director for Housing would make sure that the correct date be included in the minutes. [This item will be presented to Cabinet on the 7th May 2024 – Forthcoming Decisions List reference number Cab 475 Housing Assistance Policy under the Regulatory Reform Order]
95.9 During the debated Councillor Eburne stated that there was good cost management in the report and that the administration would monitor the cost closely.
By a unanimous vote
It was RESOLVED: -
1.1 That, subject to any further budget variations that arise during the rest of the financial year, the projected surplus on the General Fund of £2.36m referred to in section 4.2 and Appendix A of the report be noted;
1.2 That, subject to any further budget variations that arise during the rest of the financial year, the projected overspend on the Housing Revenue Account of £3.364m and the under spend on the capital programme of £23.248m referred to in section 4.3 and Appendix B of the report be noted;
1.3 That, the Council’s compliance with the Prudential Indicators during quarter two referred to in section 4.4 and Appendix C of the report be noted.
REASON FOR DECISION To ensure that Members are kept informed of the financial position for both General Fund Revenue and Capital, Housing Revenue Account and Capital and the Prudential Indicators. Alternative Options Considered and Rejected: The recommended option is set out in the Recommendations. There are no other available options. ... view the full minutes text for item 95.
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Cabinet Member for Housing and Property Decision: It was RESOLVED: -
That members noted the report.
REASON FOR DECISION To ensure that members and senior leaders of the councils have oversight of the journey with the Regulator back to a position where we are compliant. Alternative Options Considered and Rejected: None Any Declarations of Interests Declared: None Any Dispensation Granted: None
Minutes: 96.1 The Chair, Councillor Mellen, invited the Cabinet Member for Housing and Property to introduce the report.
96.2 Councillor Winch provided an introduction in the report:
96.3 Awaab’s Law was introduced after the tragic death of a two-year-old due to prolonged exposure to mould in his home. The Law focused on hazards that poses a significant risk to the health or safety of the actual resident of the dwelling and that a hazard did not have to be at category 1 in order to be in scope of Awaab’s Law.
96.4 Following the current consultation, if the registered provider was made aware of a potential hazard in a social home, they must investigate within 14 days and if a hazard was found, the landlord must undertake emergency repairs must be undertaken within 24 hours and additional repairs with seven days.
96.5 Councillor Winch stated that the Council did not currently have the full overview of potential hazards being investigated and how many investigated hazards were more than 14 days old.
96.6 In response to comments from other Members attending the meeting regarding that some tenant could not afford to heat their homes to avoid damp and mould the Director for Housing detailed how the Housing team took a holistic approach and worked with tenants and the Residents Panel to resolve the issues.
96.7 Councillor Eburne stated that work was being conducted into supporting residents in need and bringing together all the issues to support residents and tenants who needed support the most.
96.8 During the debate Councillor Weller stated that ward councillors were at times dealing with tenants who suffered from that damp and mould in their properties and that this could lead to tenants suffering health issues. Councillor Weller thanked Councillor Winch for being proactive and put measures in place to identify the issues.
96.9 Councillor Eburne supported this statement but recognised that there were still work to be done for damp and mould. But Councillor Eburne was please that work was being undertaken and thanked Councillor Winch.
By a unanimous vote
It was RESOLVED: -
That Members noted the report.
REASON FOR DECISION To ensure that members and senior leaders of the councils have oversight of the journey with the Regulator back to a position where we are compliant. Alternative Options Considered and Rejected: None Any Declarations of Interests Declared: None Any Dispensation Granted: None
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MCa/23/47 MSDC Q3 PERFORMANCE REPORT PDF 2 MB Cabinet Member for Performance and Resilience
To note the information contained within the papers for the performance across the whole Council for the period 1 October to 31 December 2023 (Q3) giving the opportunity to reflect and comment on progress made against the key priorities aligned to the current Corporate Plan 2019 – 2027.
Decision: The Performance Report 2023-24 – Quarter 3 was noted.
Minutes: 97.1 Councillor Mellen, as the Cabinet Member for Performance and Resilience introduced the report and summarised the performance for quarter three including that this was the last performance based on the previous corporate plan and the onwards performance reporting would reflect the changes made under this administration.
97.2 In response to Councillor Winch’s question relating to the format and timing of the report, the Head of Strategic Policy responded that the layout and timing of the report were under consideration.
97.3 Councillor Davis was concerned for the number of residents, who were not digital active and asked if the programme put in place to support these residents could be made more inclusive. Councillor Davis also questioned the Key Performance Indicators (KPI) and asked that jargon and acronyms were avoided in the report.
97.4 Councillor Mellen responded that Cabinet Members would be involved in suggesting KPIs and how performance would be reported going forward.
97.5 The Director of Corporate Services detailed the work undertaken in relation to digital inclusion for residents in conjunction with libraries, the Housing team and Suffolk District Council.
97.6 In response to questions from other Members attending the meeting regarding contaminated waste and staff absences, the Cabinet Member for Environment, Culture and Wellbeing responded that this was being address by providing more information to residents. The Cabinet Member for Performance and Resilience responded that the number of days taken for sickness has increased slightly from a previously low number.
97.7 The Chief Executive Officer advised that the number of days taken for sickness usually increased slightly in the winter quarter, however the number was still very low in comparison to other authorities.
97.8 During the debate Councillor Eburne stated that Cabinet would be clear on how to report performance, including adding a financial dimension and picking up on the green performance areas too. The report would change to be more meaningful and continue to develop.
The Performance Report 2023-24 – Quarter 3 was noted.
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MCa/23/48 COMMUNITY INFRASTRUCTURE LEVY (CIL) - CIL EXPENDITURE PROGRAMME MARCH 2024 PDF 252 KB Cabinet Member for Heritage, Planning and Infrastructure Additional documents:
Decision: It was RESOLVED: -
1.1 That the CIL Expenditure Programme (March 2024) and accompanying Technical assessments of the following CIL Bids (forming Appendices, A and B) be approved (including decisions on these CIL Bids for Cabinet to make and to note - delegated decisions only) as follows:- Decisions for Cabinet to approve: - Ringfenced Infrastructure Funds (Walsham Le Willows)
Decisions for Cabinet to make: - Local Infrastructure Fund
Decisions for Cabinet to note: - Ringfenced Infrastructure Fund
1.2 Cabinet noted and endorsed this CIL Expenditure Programme which included the position in respect of approved CIL Bids from Rounds 1 to 12 inclusive (Appendix A Section B) together with details of emerging infrastructure/CIL Bids (Appendix A Section C).
REASON FOR DECISION Community Infrastructure Levy (CIL) monies have been collected since the implementation of CIL on the 11th ... view the full decision text for item 98. Minutes: 98.1 The Chair invited the Cabinet Member for Heritage, Planning and Infrastructure to introduce the report.
98.2 Councillor Stringer provide an introduction and proposed the recommendations as detailed in the report.
98.3 Councillor Davis seconded the recommendations.
98.4 During the debate Councillor Winch stated that the report was clear and proved that the CIL programme was working well.
98.5 Councillor Stringer stated that early advice was helping on the CIL applications and that was working well was a testimony to the Officer working on the CIL programme.
By unanimous vote
It was RESOLVED: -
1.1 That the CIL Expenditure Programme (March 2024) and accompanying Technical assessments of the following CIL Bids (forming Appendices, A and B) be approved (including decisions on these CIL Bids for Cabinet to make and to note - delegated decisions only) as follows:- Decisions for Cabinet to approve: - Ringfenced Infrastructure Funds (Walsham Le Willows)
Decisions for Cabinet to make: - Local Infrastructure Fund
Decisions for Cabinet to note: - Ringfenced Infrastructure Fund
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MCa/23/49 REFRESHED CARBON REDUCTION MANAGEMENT PLAN PDF 91 KB Cabinet Member for Envrionment, Culture and Wellbeing Additional documents:
Decision: It was RESOLVED: -
1.1 That the contents of the refreshed Carbon Reduction Management Plan and accompanying narrative at Appendix A & B to the report be approved. 1.2 That the Director of Operation an Climate Change in consultation with the Portfolio Holder for Environment, would develop a funding package to deliver on the priority actions for 24/25.
REASON FOR DECISION To ensure that members and senior leaders of the councils have oversight of the journey with the Regulator back to a position where we are compliant. Alternative Options Considered and Rejected: None Any Declarations of Interests Declared: None Any Dispensation Granted: None
Minutes: 99.1 The Chair invited the Cabinet Member for Environment, Culture and Wellbeing to introduce the report.
99.2 Councillor Weller provided an introduction and amended recommendation 3.2 to:
3.2 That the Director of Operation and Climate Change in consultation with the Portfolio Holder for Environment, would develop a funding package to deliver on the priority actions for 24/25. 99.3 Councillor Stringer seconded recommendation 3.1 and the amended recommendation 3.2. 99.4 Councillor Davis asked for conformation that the granular section of the action plan would be progressed, as there were some sections that had not been assigned any information. 99.5 Councillor Weller responded that it was an evolution action plan and that the gaps would be filled, as the action were progressed and developed. 99.6 Other Members attending the meeting praised the way the plan had been brought together and that all political parties had been involved in developing the document. 99.7 During the debate Councillor Winch stated that the change of the scope of the report had opened up the debate within the Council and the wider community. Councillor Winch added that it should be clearer that the recommendations were for sheltered accommodation and leisure centres but that there was work to be undertaken for the wider community too. 99.8 Councillor Eburne was pleased to see the variety of initiatives and engagement with the wider community and that all parties had been involved to improve the engagement with the community. Councillor Eburne wanted to make sure that progress was made on the actions and the work undertaken. 99.9 Councillor Mellen stated that climate change was the defining change of our time and that it would seem to be a challenge for both society and for the Council. The Council could address its own carbon admissions, but there was larger task to influence the wider society and the Council would try to enable them to make the changes and adjustments to reduce carbon admissions and make the planet more habitable in the long term. By a unanimous vote
It was RESOLVED: -
1.1 That the contents of the refreshed Carbon Reduction Management Plan and accompanying narrative at Appendix A & B to the report be approved. 1.2 That the Director of Operation and Climate Change in consultation with the Portfolio Holder for Environment, would develop a funding package to deliver on the priority actions for 24/25.
REASON FOR DECISION To ensure that members and senior leaders of the councils have oversight of the journey with the Regulator back to a position where we are compliant. Alternative Options Considered and Rejected: None Any Declarations of Interests Declared: None Any Dispensation Granted: None
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