Venue: Virtual meeting
No. | Item | ||||||||
---|---|---|---|---|---|---|---|---|---|
DECLARATION OF INTERESTS Minutes: 59.1 There were no declarations of interests. |
|||||||||
JOS/19/37 TO CONFIRM THE MINUTES OF THE MEETING HELD ON 20 JULY 2020 PDF 259 KB Minutes: 60.1 Councillors McCraw, Welham and Hadingham requested a recorded vote.
By 8 votes and 3 abstentions
It was RESOLVED: -
The minutes of the meeting held on the 20 July be confirmed and signed at the next practicable opportunity.
|
|||||||||
TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: 61.1 There were no petitions received. |
|||||||||
QUESTIONS BY THE PUBLIC To consider questions from and provide answers to members of the public on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedures Rules. Minutes: 62.1 None received. |
|||||||||
QUESTIONS BY COUNCILLORS To consider questions from and provide answers to Councillors on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedure Rules. Minutes: 63.1 None received. |
|||||||||
JOS/19/38 FUTURE DELIVERY MODEL FOR PUBLIC REALM PDF 887 KB Members are asked to scrutinise the proposed delivery models for Public Realm Minutes: 64.1 The Assistant Director – Environment and Commercial Partnerships provided a summary of the background for the Public Realm provision and outlined the differences between the two Districts. She explained the reasons for the recommendations to Cabinet.
64.2 She then introduced Colin Taylor – Managing Director for CGT Consulting Ltd. And Mark Emms- Managing Director – Mark Emms Consulting.
64.3 She also introduced Cathy Aubertin – Interim Corporate Manager- Environment and Commercial Partnerships and explained that this position had now been filled and that the new Corporate Manager would start in October 2020.
64.4 The Chair clarified to Members that there were currently two different service delivery models for Public Realm and that Members had to consider which of the proposed options would deliver the best service to residents.
64.5 Councillors Hadingham, Muller, McLaren and Osborne commended the officers on an excellent report.
64.6 Councillor Scarff asked for information regarding the minor arboriculturally work, which was carried out by Public Realm and the major work carried out by contractors and how this would be manged in relation to the Cabinet recommendations and what services could be offered to Parish Councils.
64.7 Councillor Welham thought that services had not been developed well in the past and that the issues had been with one manager, managing two different services in two Districts. He asked if this would be an issue in the future.
64.8 The Assistant Director – Environment and Commercial Partnerships responded that a single manager would be capable of running two services once an efficient management process had been put in place. It was important to have an appropriate management in place for staff and officers. Arboriculture work would be developed in the future, the current priority was to establish and deliver a good service in the first place. Once this was working, consideration for what could be offered to the District and Parish Councils could be progressed.
64.9 Councillor Matthissen referred to page 47 in the report and asked why the report did not include arboricultural aspect for trees. He though the report lacked data in certain parts.
64.10 The Assistant Director – Environment and Commercial Partnerships responded that arboriculture data was not included, as this was not cincluded in the IdVerde contract. There were two aboricultural officers working across the District, and their work would continue. She agreed that the review process had some missing of data, caused by a historical lack of data collection.
64.11 Mark Emms clarified that the missing data did not have a profound impact on the report as there would now be a transitional period in preparation for the upcoming changes. However, there was further data included in Appendix A. which focused on the future.
64.12 Colin Taylor added that when the option appraisal were undertaken, the gaps were likely to be filled for the missing data.
64.13 Councillor Dawson was concerned that when the Council took on the maintenance responsibility for larger development sites this included responsibility for Hedges and trees. ... view the full minutes text for item 64.
|
|||||||||
RESOLUTION TO EXCLUDE THE PUBLIC (WHICH TERM INCLUDES THE PRESS) To consider, whether, pursuant to Part 1 of Schedule 12A of the Local Government Act 1972 the public be excluded from the meeting for the business specified below on the grounds that if the public were present during this item, it is likely that there would be the disclosure to them of exempt information as indicated against theitem. The authors of the report propose to be considered in Part 2 of the Agenda are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. PART 2 MATTERS TO BE CONSIDERED WITH THE PRESS AND PUBLIC EXCLUDED
Minutes:
By a unanimous vote
It was RESOLVED: - That pursuant to Part 1 of Schedule 12A of the Local Government Act 1972 the public be excluded from the meeting for the business specified in the report on the grounds that if the public were present during the item, it is likely that there would be disclosure to them of exempt information.
|
|||||||||
JOS/19/38 - PART 2 FUTURE DELIVERY MODEL FOR PUBLIC REALM Additional documents:
|
|||||||||
FORTHCOMING DECISIONS LIST To review the Council’s Forthcoming Decisions List and identify any items to be brought before the Overview and Scrutiny Committee.
Please note the most up to date version can be found via the Website:
Minutes: 65.1 The Chair deferred the discussion of the Forthcoming Decisions List to the next meeting. |
|||||||||
JOS/19/39 BABERGH OVERVIEW AND SCRUTINY WORK PLAN PDF 149 KB To agree the Work Plan Minutes: 66.1 Item 9 and Item 10, The Babergh and Mid Suffolk work plans were discussed.
66.2 Councillor Welham proposed that with the following changes the work plans be approved, which was Seconded by Councillor Muller:
· That the January 2021 meetings be separate · That the Citizens Advice Item in January 2021 be moved to February.
By a unanimous vote
It was RESOLVED: -
That with the above changes the Babergh and Mid Suffolk Overview and Scrutiny Work plan be approved. |
|||||||||
JOS/19/ MID SUFFOLK OVERVIEW AND SCRUTINY WORK PLAN PDF 144 KB To agree the Work Plan Minutes: 67.1 Please see previous item. |