Babergh and Mid Suffolk District Councils
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Agenda and minutes

Venue: Virtual Meeting

Media

Items
No. Item

1.

DECLARATION OF INTERESTS

Minutes:

1.1                    There were no declarations from Councillors.

2.

JOS/20/1TO CONFIRM THE MINUTES OF THE MEETING HELD ON 4 SEPTEMBER 2020 pdf icon PDF 181 KB

Minutes:

It was Resolved:-

 

That the minutes of the meeting held on the 4 September 2020 be confirmed as a true record and be signed at the next practicable opportunity

3.

JOS/20/2 TO CONFIRM THE MINUTES OF THE MEETING HELD ON THE 21 SEPTEMBER 2020 pdf icon PDF 191 KB

Minutes:

It was Resolved:

 

That with the following amendments the minutes of the meeting held on the 21 September 2020 be confirmed as a true record and be signed at the next practicable opportunity:

 

Paragraph 77.14 – 77.15 amend band to ban

Paragraph 77.19 amend quit to quiet

4.

TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME

Minutes:

4.1            None received.

5.

QUESTIONS BY THE PUBLIC

To consider questions from and provide answers to members of the public on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedures Rules.

Minutes:

5.1               None received.

6.

QUESTIONS BY COUNCILLORS

To consider questions from and provide answers to Councillors on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedure Rules.

Minutes:

6.1               None received.

7.

JOS/20/3 REVIEW OF OUTSIDE BODIES pdf icon PDF 230 KB

Members are asked to consider and review the Representation on Outside Bodies

 

Corporate Manager – Governance and Civic Office

Senior Governance Support Officer

Additional documents:

Minutes:

The Chairman invited Jan Robinson, Corporate Manager – Governance and Civic Office to introduce the report JOS/20/3.

 

7.1            The Corporate Manager – Governance and Civic Office outlined the previous review from 2019 of Representation on Outside Bodies. 

 

7.2            The current review had been undertaken during the Covid-19 Pandemic, which had caused many outside bodies to delay meetings until now. However, the review had taken into account the responses received from a brief questionnaire forwarded to the Outside Bodies.

 

7.3            She pointed out to Members that they would only be indemnified by the Council for their Council duties and not for any outside duties that Members themselves embarked on.

 

7.4            The Chairman advised that he intended to address each Outside Body for Members’ comments, however, there were representations which could only be appointed to by Cabinet member and leaders and those positions would not be discussed at the meeting.

 

7.5            He asked Councillors Welham and Caston, who were representative on the East Suffolk Internal Drainage Board to provide a summary. The Board meet three times a year but undertook work between meetings. The work involved more than drainage and the management of other water related issued were part of the function of the board.  Consideration had been made to rename the panel to the East Suffolk Water Management Board.

 

7.6            Councillor Welham stated the representation was useful for the District and for the Councils’ involvement in Planning Committees.

 

7.7            Councillor Carter asked if the work of the Drainage Board fed into local groups for the river Gipping and environmental Groups, for the possible contaminates into the Gipping.

 

7.8            Councillor Welham responded that it was unlikely as this was a routine matter and not a contaminate issues.

 

7.9            Councillor McCraw then addressed the Suffolk Drainage Flood Risk Sub Committee.  The committee dealt with a variety of matters including future water shortage for Suffolk and East Anglia. The Committee met twice a year and made site visits.  Any organisation involved with water issues were part of the Committee.

 

7.10        Councillor Caston added that the Suffolk Drainage Flood Risk Sub Scrutiny Committee crossed over with the East Suffolk Internal Drainage Board and that it issues included climate changes, planning and sustainable Drainage systems, agricultural policies covering flood risk and the allowance to flood area to ensure other areas did not. As a farmer, he found it personally interesting, as the committee address a broad area of subjects.

 

7.11        Councillor Ekpenyong asked that since there was a 30% water deficiency in water need in East Anglia, how would water issues be mitigated in relation to housing developments, especially as the Council was under pressure to provide more for residents.

 

7.12        Councillor McCraw responded there was a strategic approach to water management and the anticipated water shortage in East Anglia. There were approximately 50 partners involved in a water management partnership to address these issues.

 

7.13        Councillor Caston detailed how work was being undertaken to identify areas suitable for both domestic and industrial developments.

 

7.14        Councillor  ...  view the full minutes text for item 7.

8.

FORTHCOMING DECISIONS LIST

To review the Council’s Forthcoming Decisions List and identify any items to be brought before the Overview and Scrutiny Committee.

 

Please note the most up to date version can be found via the Website:

 

FORTHCOMING DECISIONS LIST

 

Minutes:

It was Resolved:

 

That the Forthcoming Decisions List be noted.

9.

JOS/20/4 /BABERGH OVERVIEW AND SCRUTINY WORK PLAN pdf icon PDF 154 KB

To agree the Work Plan

Minutes:

It was Resolved:

 

That the Babergh Overview and Scrutiny Work Plan be noted.

10.

JOS/20/5 MID SUFFOLK OVERVIEW AND SCRUTINY WORK PLAN pdf icon PDF 154 KB

To agree the Work Plan

Minutes:

It was Resolved:

 

That the Mid Suffolk Overview and Scrutiny Committee Work Plan was noted

 

 

11.

RESOLUTION TO EXCLUDE THE PUBLIC (WHICH TERM INCLUDES THE PRESS)

To consider, whether, pursuant to Part 1 of Schedule 12A of the Local Government Act 1972 the public be excluded from the meeting for the business specified below on the grounds that if the public were present during this item, it is likely that there would be the disclosure to them of exempt information as indicated against theitem.

The authors of the report propose to be considered in Part 2 of the Agenda are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

PART 2

MATTERS TO BE CONSIDERED WITH THE PRESS AND PUBLIC EXCLUDED

 

 

Minutes:

11.1            As there was no comments made for the restricted minutes the Committee did not exclude the public and press from the meeting.

12.

JOS/20/1 TO CONFIRM THE CONFIDENTIAL MINUTE FROM THE MEETING 4 SEPTEMBER 2020

Minutes:

By a unanimous vote

 

It was Resolved:

 

That the confidential minute from the meeting on the 4 September 2020 be confirmed as a true record and will be signed at the next practicable opportunity.

 

13.

JOS/20/2 TO CONFIRM THE CONFIDENTIAL MINUTE FROM THE MEETING HELD ON THE 21 SEPTEMBER 2020

Minutes:

By a unanimous vote

 

It was Resolved:

 

That the confidential minute from the meeting on the 21 September 2020 be confirmed as a true record and will be signed at the next practicable opportunity.