Agenda and minutes
Venue: Virtual Meeting
Media
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DECLARATION OF INTERESTS Minutes: 24.1 Councillor Muller declared a local non-pecuniary interest in his capacity as a Member of the Board of Trustee for Mid Suffolk Local Citizens Advice.
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JOS/20/11 TO CONFIRM THE MINUTES OF THE MEETING HELD ON THE 23 NOVEMBER 2020 PDF 312 KB Minutes: It was RESOLVED: -
The Minutes of the meeting held on the 23 November 2020 be confirmed as a true record and signed at the next practicable opportunity.
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TO CONFIRM THE MINUTES OF THE MEETING HELD ON THE 14 DECEMBER 2020 The minutes of this meeting are deferred to next Joint Overview and Committee Meeting in March. Minutes: 26.1 The minutes from the meeting held on the 14 December 2020 was deferred to the next Joint Overview and Scrutiny Committee meeting in March 2021.
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BOS/20/5 TO CONFIRM THE BABERGH MINUTES OF THE MEETING HELD ON THE 18 JANUARY 2021 PDF 268 KB Babergh Members are asked to approve the Minutes of the Babergh Overview and Scrutiny Committee meeting held on the 18 January 2021. Minutes: It was RESOLVED: -
The Babergh Minutes of the meeting held on the 18 January 2021 be confirmed as a true record and signed at the next practicable opportunity.
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MOS/20/5 TO CONFIRM THE MID SUFFOLK MINUTES OF THE MEETING HELD ON THE 14 JANUARY 2021 PDF 225 KB Mid Suffolk Members are asked to approve the Minutes of the Mid Suffolk Overview and Scrutiny Committee meeting held on the 14 January 2021.
Minutes: It was RESOLVED: -
The Mid Suffolk Minutes of the meeting held on the 14 January 2021 be confirmed as a true record and signed at the next practicable opportunity.
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TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: There were no petitions received.
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QUESTIONS BY THE PUBLIC To consider questions from and provide answers to members of the public on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedures Rules. Minutes: There were no questions received from the public.
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QUESTIONS BY COUNCILLORS To consider questions from and provide answers to Councillors on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedure Rules. Minutes: There were no questions received from Councillors.
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JOS/20/12 REVIEW OF LOCAL CITIZENS ADVICE PDF 234 KB Babergh Cabinet Member – Communities Mid Suffolk Cabinet Member - Communities
Corporate Manager – Communities
Members are asked to review the Local Citizens Advice. Minutes: 32.1 The Chair invited the Corporate Manager for Communities, Vicky Mosley, to introduce Paper JOS/20/12.
32.2 The Corporate Manager provided a brief introduction including that Cabinets had approved funding for Local Citizens Advice (LCA) on a Three-year rolling funding basis and that the Chief Officers from Local Citizens Advice would be providing a presentation during the meeting.
32.3 Councillor Muller asked that as the Diss, Thetford and District Citizens Advice no longer provided a service to Mid Suffolk residents living to the north of the District and would no longer received any funding from Mid Suffolk District Council what would happen to this funding.
32.4 The Corporate Manager – Communities responded that the Council would have to have a conversation around this issue with Mid Suffolk LCA for how to provide a LCA service to residents living north in the District.
32.5 Councillor Ekpenyong referred to page 53 section 5 and 6 and that the LCA had to apply each year for funding despite the funding being provided on a 3 Year rolling basis, he thought this was a heavy burden for the LCAs to have to undertake each year.
32.6 The Corporate Manager – Communities responded that this was a way to apply checks and balances, but that officers and the LCAs were working together to reduce administration. The three-year rolling funding meant that the LCA had a continued funding for the next three years and that each year they applied ensured funding for three years’ time.
32.7 Councillor McCraw believed that this it was a statutory requirement for organisations to apply for grants funding on an annual basis.
32.8 The Assistant Director – Planning for Growth, added that if the rolling grant was not applied to every year, it would be a three-year grant.
32.9 The Babergh Cabinet Member for Communities, Councillor Davis, advised Members that this had been discussed at lengths at Cabinet and it had been agreed that the three-year rolling process had an annual process to ensure the best solution.
32.10 Councillor Welham referred to the high risk included in the report and ask if the Council would be able to provide further funding if other funders withdrew their support of if Covid-19 pandemic continued for much longer.
32.11 The Corporate Manager – Communities responded if that should be the case then the Council would do everything to support the LCAs, taking the Council’s budget constraints into account.
32.12 The Chair introduce the Chief Officers from the LCAs and invited them to present their presentation:
Nicky Willshere, Chief Officer – Citizens Advice Ipswich Simon Clifton, Chief Officer – Mid Suffolk Citizens Advice Colleen Sweeney, Chief Officer – Sudbury and District Citizens Advice
32.13 The Chair invited questions from Members after the presentation.
32.14 Councillor Scarff enquired if Mid Suffolk LCA had picked up work from Diss, Thetford and District LCA, to which the Chief Officer – Mid Suffolk LCA responded that previously Diss LCA had provided an out- reach service but due to Covid-19 and ... view the full minutes text for item 32.
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PRESENTATION LOCAL CITIZENS ADVICE Chief Officers from the Local Citizens Advice will provide a presentation to Members.
The Local Citizens Advice present are:
Citizens Advice Diss, Thetford and District Citizens Advice Ipswich Citizens Advice Mid Suffolk Sudbury and District Citizens Advice Minutes: The minutes for this item are detailed in Item 10.
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JOS/20/13 INFORMATION BULLETIN PDF 493 KB The Information Bulletin is a document that is made available to the public with the published agenda papers. It can include update information requested by the Committee as well as information that a service considers should be made known to the Committee.
This Information Bulletin contains updates on the following subjects:
Responses to questions raised at Babergh Overview and Scrutiny Committee 18 January 2021
Additional documents: Minutes: 34.1 The Chair explained that the Information Bulletin and the tabled Information Bulletin were responses to questions raised at the Babergh Overview and Scrutiny Committee meeting in January, but that the responses included information for both Councils.
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COMMUNITY GRANTS REVIEW UPDATE
The Corporate Manager – Communities will provide a presentation updating Members on the Community Grants. Minutes: 35.1 The Corporate Manager – Communities provided a presentation and updates on Community Grants and the work of the Grants Review Task and Finish Group.
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FORTHCOMING DECISIONS LIST To review the Council’s Forthcoming Decisions List and identify any items to be brought before the Overview and Scrutiny Committee.
Please note the most up to date version can be found via the Website:
Minutes: It was RESOLVED: -
That the Forthcoming Decisions List be noted.
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JOS/20/14 BABERGH OVERVIEW AND SCRUTINY WORK PLAN PDF 487 KB To agree the Work Plan Minutes: It was RESOLVED: -
That the Babergh Overview and Scrutiny Work Plan be noted.
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JOS/20/15 MID SUFFOLK OVERVIEW AND SCRUTINY WORK PLAN PDF 485 KB To agree the Work Plan Minutes: It was RESOLVED: -
That the Mid Suffolk Overview and Scrutiny Work Plan be noted.
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