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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS Minutes: 49.1 Apologies were recevied from Councillors Carter, Ekpenyong and Welham.
49.2 Councillor Davies substituted for Councillor Welham.
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DECLARATION OF INTERESTS Minutes: 50.1 None declared.
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JOS/22/29 TO CONFIRM THE MINUTES OF THE JOINT MEETING HELD ON 21 NOVEMBER 2022 PDF 95 KB Minutes: 51.1 Councillor Barrett requested that the minutes be amended to cover questions asked concerning “community supermarkets”.
51.2 Councillor Muller proposed that the minutes be approved as amended.
51.3 Councillor Grandon seconded the proposal.
51.4 It was resolved that the amended minutes of the Joint meeting held on the 21st November 2022 were confirmed and signed as a true record.
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JOS/22/30 TO CONFIRM THE MINUTES OF THE BABERGH MEETING HELD ON 21 NOVEMBER 2022 PDF 78 KB Minutes: 52.1 Councillor Adrian Osborne requested that the minutes be amended to detail Councillor Jan Osborne’s attendance and the questions answered in her capacity as Cabinet Member for Housing.
52.2 Councillor Barrett proposed that the minutes be approved as amended.
52.3 Councillor Osborne seconded the proposal.
52.4 It was resolved that the amended minutes of the Babergh meeting held on the 21st November 2022 were confirmed and signed as a true record.
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JOS/22/31 TO CONFIRM THE MINUTES OF THE MID SUFFOLK MEETING HELD ON 22 NOVEMBER 2022 PDF 107 KB Minutes: 53.1 It was resolved that the minutes of the Mid Suffolk meeting held on 22nd November were confirmed and signed as a true record.
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TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH THE COUNCIL'S PETITION SCHEME Minutes: 54.1 None received. |
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QUESTIONS BY THE PUBLIC To consider questions from and provide answers to members of the public on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedures Rules. Minutes: 55.1 None received.
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QUESTIONS BY COUNCILLORS To consider questions from and provide answers to Councillors on any matter in relation to which the Committee has powers or duties and of which due notice has been given in accordance with the Committee and Sub-Committee Procedure Rules. Minutes: 56.1 None received.
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JOS/22/32 REVIEW OF SUFFOLK ASSOCIATION OF LOCAL COUNCILS (SALC) PDF 128 KB To receive an update from the CEO of the Suffolk Association of Local Councils on the work undertaken to support Towns and Parish Councils in Babergh and Mid Suffolk Additional documents: Minutes: 57.1 Sally Longmate, CEO of the Suffolk Association of Local Councils (SALC), presented the report to the Committee outlining before Members the purpose of the association, the association’s operating model, the support services provided to councillors, clerks, and councils, the business plans and objectives, the outcomes of the latest annual report, the benefits provided to members of the association, and training opportunities provided to members.
57.2 Councillor Davies questioned if the Suffolk Association of Local Councils had liaison meetings with Babergh and Mid Suffolk District Councils. The CEO of SALC responded that work had been undertaken to connect the to organisations and that a relationship was emerging.
57.3 Councillor Caston queried the uptake on training courses for Councillors and Clerks and whether the roles and responsibilities of both positions were explained in these courses. The CEO of SALC responded that uptake on training courses was high, particularly due to courses moving online rather than being conducted face-to-face, and that the roles and responsibilities of Councillors and Clerks was covered in the training modules.
57.4 Councillor Dawson questioned if the Suffolk Association of Local Councillors were involved in resolving issues concerning the code of conduct. The CEO of SALC responded that all code of conduct issues were referred to the appropriate Monitoring Officer.
57.5 Councillor Dawson further questioned the protection and support offered to Councillors. The CEO of SALC responded that it is the Chair and the Clerk of Parish Councils that have access to their services and that support was provided to Councils on the whole as a corporate body.
57.6 Councillor McLaren, Babergh’s Cabinet Member for Communities, questioned what support is provided to Parish Councils who cannot afford to attend multiple training courses. The CEO of SALC responded that as much support as possible was provided to Clerks of these Councils to ensure that the Councils are operating as expected.
57.7 The Cabinet Member for Communities further questioned if the price for training courses had altered due to these modules now being online rather than face-to-face. The CEO of SALC responded that the prices had not changed due to the scheduling of these training courses being more flexible and accessible.
57.8 Councillor Grandon queried what additional support the Suffolk Association of Local Councils would like from Babergh and Mid Suffolk District Councils. The CEO of SALC responded that there was a need for more communication and collaborative working between the District and Town/Parish Councils.
57.9 The report was noted. |
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RESOLUTION TO EXCLUDE THE PUBLIC (TERM WHICH INCLUDES THE PRESS) To consider, whether, pursuant to Part 1 of Schedule 12A of the Local Government Act 1972 the public be excluded from the meeting for the business specified below on the grounds that if the public were present during this item, it is likely that there would be the disclosure to them of exempt information as indicated against theitem. The authors of the report propose to be considered in Part 2 of the Agenda are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. PART 2 MATTERS TO BE CONSIDERED WITH THE PRESS AND PUBLIC EXCLUDED
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The Information Bulletin is a document that is made available to the public with the published agenda papers. It can include update information requested by the Committee as well as information that a service considers should be made known to the Committee.
This Information Bulletin contains updates on the following subjects:
Is the Organisation protected against cyber-attacks? Minutes: 59.1 This item was considered in confidential session. |
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RE-ADMITTING MEMBER OF THE PUBLIC (TERM WHICH INCLUDES THE PRESS) PART 3 MATTERS TO BE CONSIDERED WITH THE PRESS AND PUBLIC PRESENT
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JOS/22/34 FORTHCOMING DECISIONS LIST To review the Council’s Forthcoming Decisions List and identify any items to be brought before the Overview and Scrutiny Committee.
Please note the most up to date version can be found via the Website:
Minutes: 61.1 No comments made.
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JOS/22/35 OVERVIEW AND SCRUTINY ACTION TRACKER PDF 153 KB Minutes: 62.1 The Overview and Scrutiny Action Tracker was noted.
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JOS/22/36 BABERGH OVERVIEW AND SCRUTINY WORK PLAN PDF 131 KB To agree the Work Plan Minutes: 63.1 Councillor Grandon requested that the title for the “Education, Skills and Employment” item due to come to Joint Overview and Scrutiny on the 20th February be reviewed to better reflect the purpose of the item.
63.2 The Babergh Work Plan was noted.
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JOS/22/37 MID SUFFOLK OVERVIEW AND SCRUTINY WORK PLAN PDF 133 KB To agree the Work Plan Minutes: 64.1 The Mid Suffolk Work Plan was noted.
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