Cabinet Member for Planning
Decision:
It was RESOLVED: -
1.1 That the CIL Expenditure Programme (November 2022) and accompanying technical assessment of the CIL Bids B22-07, B22-08, and B22-09(forming Appendices A and B) which include decisions on these CIL Bids for Cabinet to make as follows be approved: -
Decisions for Cabinet to approve: - Ringfenced Infrastructure Fund
CIL Bid, Location and Infrastructure Proposed |
Amount of CIL Bid and total cost of the infrastructure |
Cabinet Decision |
B22-08 GREAT WALDINGFIELD Village Hall Car Park Extension
|
Amount of CIL Bid £30,824.92 Total cost of the project £41,099.89 including VAT Total of other funding Great Waldingfield Village Hall Reserves £10,274.97
|
Recommendation to Cabinet to approve CIL Bid B22-08 for £30,824.92 from the Ringfenced Infrastructure Fund (Great Waldingfield) |
Decisions for Cabinet to approve: - Local Infrastructure Fund
CIL Bid, Location and Infrastructure Proposed |
Amount of CIL Bid and total cost of the infrastructure |
Cabinet Decision |
B22-07 GREAT CORNARD Upgrade of parking facilities at the Great Cornard Allotment Car Park |
Amount of CIL Bid £55,927.50 Total cost of the project £74,870.00 Total of other funding Parish Council £18,942.50 |
Recommendation to Cabinet to approve CIL Bid B22-07 for £55,927.50 from the Local Infrastructure Fund |
B22-09 LINDSEY Red Rose Friends Community Farm |
Amount of CIL Bid £100,000.00 Total cost of the project £141,981.59 Total of other funding Portacabin Grant Funding £16,500 Colchester Catalyst £10,000 Fundraising £3,500 The Befriending Scheme Funding £11,981.59 |
Recommendation to Cabinet to approve CIL Bid B22-09 for £100,000.00 from the Local Infrastructure Fund(subject to the imposition of a claw back provisionsuch that if the use fails within 10 years (at Lindsey) all the monies will be clawed back through a condition on the CIL Bid offer letter)
|
1.2 Cabinet also noted and endorsed this CIL Expenditure Programme which includes the position in respect of approved CIL Bids from Rounds 1, 2, 3, 4, 5, 6, 7, 8 and 9 (September 2022). (Appendix A Section B) together with details of emerging infrastructure /CIL Bids (Appendix A Section C).
REASON FOR DECISION
Community Infrastructure Levy (CIL) monies have been collected since the implementation of CIL on the 11th April 2016. The CIL Expenditure Framework (originally adopted in April 2018) has been reviewed with amendments adopted in March 2019, April 2020, March 2021, and 21st July 2022 (Mid Suffolk) and by Babergh on the 6th October 2022. The CIL Expenditure Framework requires the production of at least two CIL Expenditure Programmes for each District (per year) and contains decisions for Cabinet to make or note on CIL Bids for CIL expenditure. These decisions relating to the expenditure of CIL monies form one of the ways in which necessary infrastructure supporting growth is delivered.
Alternative Options Considered and Rejected:
There is a diverse spectrum of approaches to CIL expenditure across the country from Unitary Authorities who have absorbed CIL into their individual Capital Programmes to others who ringfence all funds to be spent locally. A range of different approaches was identified in Appendix A of the Framework for CIL Expenditure report provided to Cabinet’s on the 5th and 8th of February 2018 and discussed in full during the workshops with the Joint Member advisory panel. Members adopted the documents set out in paragraph 1.1 above by Council decision in April 2018 which were subsequently reviewed and adopted on the 19th March 2019 (Babergh) and 18th March 2019 (Mid Suffolk) and then reviewed for the second and third time and adopted by both Councils on the 20th April 2020 and 23rd March 2021(Babergh) and 25th March 2021(Mid Suffolk) respectively. The fourth review took place in June 2022 and the changes were approved by Mid Suffolk on the 21st July 2022 and by Babergh on the 6th October 2022.
Any Declarations of Interests Declared: Councillor Arthey declared an Other Registrable Interest due to being Chair of Lindsey Parish Council.
Any Dispensation Granted: None
Minutes:
63.1 The Chair invited the Cabinet Member for Planning, Councillor Arthey to introduce the report. The Chair also introduced the Chief Executive of the Befriending Scheme Shirley Moore and Frances Torrington.
63.2 Councillor Arthey provided an overview of the first two CIL bids to Members. Shirley Moore was invited to present the Befriending Scheme to the Members.
63.3 Councillor Arthey then provided an overview of the third CIL bid and suggested that recommendations 3.1 and 3.2 be taken separately due to his declared interest in recommendation 3.3
63.4 Councillor Arthey proposed recommendations 3.1 and 3.2 as detailed in the report which was seconded by Councillor McLaren
63.5 Councillor Ward proposed recommendation 3.3, which was seconded by Councillor Osborne.
63.6 Councillor Osborne queried whether the car parks would be free of charge. Councillor Arthey responded that as this was from a CIL bid there would be full public access to the car parks with no charge.
63.7 In response to Councillor Malvisi’s questions regarding the maintenance of car parks, Councillor Arthey confirmed that the applicants would maintain the car parks.
63.8 In response to questions from other members attending the meeting Councillor Arthey advised that in Great Waldingfield there had been issues with parking on verges and loss of car parking spaces to EV charging points
Note: All remaining items refer to bid 3- The Befriending Scheme.
63.9 Councillor J. Osborne commented that the object was not to increase capacity but accessibility of the services.
63.10 Councillor Ward advised Cabinet that planning permission had already been granted and that highway issues had been resolved with Suffolk Highways.
63.11 In response to Councillor Osborne’s questions regarding access to the site and the number of uses of the service the Chief Executive of the Befriending Scheme confirmed that a minibus service was provided for people using the site, and that traffic to the site would be minimal for drop off and pick up. It was anticipated that 25 people per day would make use of the services provided.
63.12 In response to further questions from Members, the Chief Executive of the Befriending Scheme confirmed that the service would be available to other organisations within the District. Councillor McCraw queried the size of the plot and was advised it was a numerical land increase from 1.47 to 4.4 acres.
63.13 In response to further questions from Councillor McCraw the Chief Executive of the Befriending Scheme confirmed that the organisation was financially viable and accepted the clawback clause, as set out in the CIL bid offer.
63.14 Councillor Arthey added that the CIL funding would go towards the infrastructure on the site and provided a breakdown of the cost for the project.
63.15 Councillor Malvisi sought clarification on what had happened at the previous site in Assington. Councillor Arthey advised that a break clause was initiated, and that CIL funding required a lease of 25 years minimum, the funding itself was allocated for permanent infrastructure. However, some permanent structure was able to be transported to Lindsay.
63.16 Councillor Malvisi stated that that not owning the land would always present a risk to which Councillor Arthey replied that Cabinet was aware of the risks related to potential future failure. The Chief Executive of the Befriending Scheme advised that the new landlord was supportive of the Scheme and had confirmed that the 5-year ?? would not be enforced.
63.17 In response to Members’ questions the Chief Executive of the Befriending Society detailed the nature of the services provided by the organisation and how the Society was funded.
63.18 Councillor McCraw stated that the safeguards had been put in place to prevent a repeat failure.
63.19 Councillor J. Osborne stated that the risk was outweighed by the benefits provided by the Befriending Society and benefitted those who had critical needs.
63.20 Councillor Ward was concerned about the impact on the local community and the issues raised by the Parish Council however, the Chief Executive of the Befriending Society reassured him that steps had been taken to work closer with the Community.
63.21 Councillor Ward voiced agreement that obstacles had been overcome and that the Council must help improve the health and wellbeing of their residents.
It was RESOLVED: -
1.1 That the CIL Expenditure Programme (November 2022) and accompanying technical assessment of the CIL Bids B22-07, B22-08, and B22-09 (forming Appendices A and B) which include decisions on these CIL Bids for Cabinet to make as follows be approved:
Decisions for Cabinet to approve: - Ringfenced Infrastructure Fund
CIL Bid, Location and Infrastructure Proposed |
Amount of CIL Bid and total cost of the infrastructure |
Cabinet Decision |
B22-08 GREAT WALDINGFIELD Village Hall Car Park Extension
|
Amount of CIL Bid £30,824.92 Total cost of the project £41,099.89 including VAT Total of other funding Great Waldingfield Village Hall Reserves £10,274.97
|
Recommendation to Cabinet to approve CIL Bid B22-08 for £30,824.92 from the Ringfenced Infrastructure Fund (Great Waldingfield) |
Decisions for Cabinet to approve: - Local Infrastructure Fund
CIL Bid, Location and Infrastructure Proposed |
Amount of CIL Bid and total cost of the infrastructure |
Cabinet Decision |
B22-07 GREAT CORNARD Upgrade of parking facilities at the Great Cornard Allotment Car Park |
Amount of CIL Bid £55,927.50 Total cost of the project £74,870.00 Total of other funding Parish Council £18,942.50 |
Recommendation to Cabinet to approve CIL Bid B22-07 for £55,927.50 from the Local Infrastructure Fund |
B22-09 LINDSEY Red Rose Friends Community Farm |
Amount of CIL Bid £100,000.00 Total cost of the project £141,981.59 Total of other funding Portacabin Grant Funding £16,500 Colchester Catalyst £10,000 Fundraising £3,500 The Befriending Scheme Funding £11,981.59 |
Recommendation to Cabinet to approve CIL Bid B22-09 for £100,000.00 from the Local Infrastructure Fund(subject to the imposition of a claw back provisionsuch that if the use fails within 10 years (at Lindsey) all the monies will be clawed back through a condition on the CIL Bid offer letter)
|
1.2 Cabinet are also asked to note and endorse this CIL Expenditure Programme which includes the position in respect of approved CIL Bids from Rounds 1, 2, 3, 4, 5, 6, 7, 8 and 9 (September 2022). (Appendix A Section B) together with details of emerging infrastructure /CIL Bids (Appendix A Section C).
REASON FOR DECISION
Community Infrastructure Levy (CIL) monies have been collected since the implementation of CIL on the 11th April 2016. The CIL Expenditure Framework (originally adopted in April 2018) has been reviewed with amendments adopted in March 2019, April 2020, March 2021, and 21st July 2022 (Mid Suffolk) and by Babergh on the 6th October 2022. The CIL Expenditure Framework requires the production of at least two CIL Expenditure Programmes for each District (per year) and contains decisions for Cabinet to make or note on CIL Bids for CIL expenditure. These decisions relating to the expenditure of CIL monies form one of the ways in which necessary infrastructure supporting growth is delivered.
Supporting documents: