Cabinet Member for Planning
113.1 Councillor Horn presented the report and informed Council that following approval of the expenditure framework in April 2018, it was agreed that the outcomes of the review carried out by the Joint Member Panel over the winter would be reported to Council and be agreed before Bid round 3 started in May 2019. The scope of the review was set out in paragraph 1.3 of the report and captured a lot of information from a wide array of sources including joint meetings between officers and Members in November, Overview and Scrutiny meetings in November, stakeholder meetings in November, feedback from internal teams and the work of the Joint Member Panel.
113.2 Councillor Horn added that detailed in the report was the revised CIL expenditure framework with tracked changes, a revised CIL expenditure communication Strategy and the key dates for 2019 in the form of a calendar to give Members confidence and certainty around the timescales. All of the changes took account of the recommendations from Overview and Scrutiny.
113.3 Councillor Horn then MOVED the recommendations in the report, which Councillor Flatman SECONDED.
113.4 Councillor Stringer sought clarification on who would fund the planning permissions, etc on education bids?
113.5 In response, Councillor Horn said as it stood now he would expect those bids to come from Suffolk Council but in the future, he didn’t know what the answer would be with academies but would seek further clarification on this.
113.6 Councillor Welham sought clarification on the cost to the parishes of their clerk administering the CIL process and asked if it was possible that the parish CIL money could be used to reimburse the clerk for the extra work?
113.7 In response, Councillor Horn said that in terms of the clerks being able to make a claim for the time that they have put into the process, what was made very clear and what was discussed by the Joint Member Group was that the funding was purely for infrastructure.
113.8 The Infrastructure Officer added that the CIL regulations for local Councils stated that neighbourhood CIL must be spent on mitigating the impact of development in their area and any other matters which deal with that. So was quite vague, there was also parish council guidance which required them to justify their choices of expenditure in their yearly expenditure statement.
It was Resolved:-
(i) That the detailed CIL Expenditure Framework (Appendix A of the report), the CIL Expenditure Framework Communications Strategy (Appendix B) and the 2019 Key CIL Dates Calendar (Appendix C) be approved as recommended. (Appendices D and E comprise the CIL “Regulation 123 lists” and were approved in January 2016 and accompany the other documents for reference purposes only)
(ii) That the Joint Member Panel inform the next Review of the CIL Expenditure Framework within the timescales contained in (iii) and Appended to the report.
(iii) That the following recommendations as suggested by the Joint Member Panel also be approved:-
· Delegated authority to be given to the Assistant Director of Planning and Communities, in consultation with the Cabinet Member for Planning and the Cabinet Member for Communities, to produce a replacement for the Regulation 123 lists if these are altered/made obsolete/substituted by the Government in any new forthcoming legislation (together with any consequent changes to the key documents comprising Appendices A and B (to reflect any legislative change).
· The CIL Expenditure Framework should be reviewed again whilst Bid round 4 is being considered (October 2019 onwards) so that any amended scheme can be in place before Bid round 5 occurs (May 2020).
· Delegated authority to be given to the Assistant Director of Planning and Communities, in consultation with the Cabinet Member for Planning and the Cabinet Member for Communities for the production, any amendment of and publication (on the Web site) of a CIL calendar each year to provide certainty around the Bid round process and other important measures/events throughout the year. (Appendix C provides the proposed key CIL dates calendar for 2019).