It was RESOLVED:-

That the contents of the report, supported by Appendix A, B, and C, be approved.

Reason for Decision: To provide assurances that risk management processes in place are robust and effective.

Alternative Options Considered and Rejected: Risk management as an activity must accomplish the following tasks: identify and agree objectives; identify and assess (i.e.: Treat, Transfer, Tolerate or Terminate the risk); allocate risk owners; manage and control and monitoring and reporting.

Any Declaration of Interests declared: None

Any Dispensation Agreed: None

It was RESOLVED:-

1.1     That the 2018/19 financial outturn as set out in the report be noted.

1.2    That the transfer of £491k, being the HRA surplus for the year (£247k more than planned) per paragraph 5.5 of the report, to the Strategic Priorities Reserves be noted.

1.3     That the HRA Capital carry-forward requests referred to in paragraph 5.14 of the report totalling£6.169m be approved.

Reason for Decision: To ensure that Members are kept informed of the outturn position for both Housing Revenue and Capital and to approve the carry forward requests.

Alternative Options Considered and Rejected: To recommend the carry forward of £6.169m HRA Capital costs.

Any Declarations of Interest Declared: None

Any Dispensation Granted: None

It was RESOLVED:-

1.1       That the 2018/19 financial outturn as set out in the report be noted.

1.2       That, the following net transfers of £2.281m be noted;

a)      Transfer to reserves of £143k being the net amount, for the following specific earmarked reserves, referred to in section 5.7 and Appendix C of the report;

b)      Of the remaining balance of the General Fund surplus £1.846m be transferred to the Business Rates Equalisation reserve and £293k to the Transformation Fund, as referred to in section 2.1 (c) of the report.

1.3       That the General Fund carry-forward requests totalling £75k referred to in paragraph 5.8 of the report be approved.

3.4    That the total Capital carry-forward requests referred to in paragraphs 5.16 of the report totalling £7.850m be approved.

Reason for Decision: To ensure that Members are kept informed of the outturn position for both General Fund Revenue and Capital and to approve the carry forward requests.

Alternative Options Considered and Rejected:

1.1     Transfer of surplus funds of £2.281m to the Transformation Fund. 

1.2     Transfer of surplus funds of £2.281m to the Business Rates Equalisation Reserve.

1.3     Transfer surplus funds of £1.846m to the Business Rates Equalisation reserve as explained further in the table in section 5.4, surplus funds of £293k to the Transformation Fund and net transfers of £143k to specific earmarked reserves as detailed in 3.2(a) of the report.

1.4     To recommend carry forward requests for the General Fund (£75k) and Capital (£7.850m).

Any Declarations of Interest Declared: None

Any Dispensation Granted: None

It was RESOLVED:-

That the refreshed Joint RIPA Policy and the changes in respect of officer roles be approved and the change in the judicial oversight in the United Kingdom noted.

Reason for Decision: The Protection of Freedoms Act requires members to be advised about the use of powers under RIPA and to note the Councils’ policy for the use of surveillance.

Alternative Options Considered and Rejected: The Codes of Practice that cover RIPA require the Councils to report the use of its powers under the Act and require Cabinet notification for its policy on the use of RIPA. This report fulfils the Councils’ requirements under the Code of Practice. There are no alternative reporting or notification options under the Codes of Practice.

Any Declarations of Interest Declared: None

Any Dispensation Granted: None

It was RESOLVED:-

That the refreshed Joint RIPA Policy and the changes in respect of officer roles be approved and the change in the judicial oversight in the United Kingdom noted.

Reason for Decision: The Protection of Freedoms Act requires members to be advised about the use of powers under RIPA and to note the Councils’ policy for the use of surveillance.

Alternative Options Considered and Rejected: The Codes of Practice that cover RIPA require the Councils to report the use of its powers under the Act and require Cabinet notification for its policy on the use of RIPA. This report fulfils the Councils’ requirements under the Code of Practice. There are no alternative reporting of notification options under the Codes of Practice.

Any Declarations of Interest declared: None

Any Dispensation Granted: None

It was RESOLVED:- That the performance report and the performance outcome information tabled at Appendices A to H of the report be agreed as reflecting Mid Suffolk District Council’s performance for January – March 2019.

Reason for Decision: To provide assurance that the Council is meeting its performance objectives.

Alternative Options Considered and Rejected: It is a requirement to report this information to Cabinet, therefore there are no other available options.

Any Declaration of Interest declared: None

Any Dispensation Granted: None

It was RESOLVED:-

Reason for Decision: To provide assurance that the Council is meeting its performance objectives.

Alternative Options Considered and Rejected: It is a requirement to report this information to Cabinet, therefore there are no other available options.

Any Declarations of Interest Declared: None

Any Dispensation Granted: None

It was RESOLVED:-

1.1           That Thurston Parish Council be requested to make the necessary modifications to their Neighbourhood Plan in accordance with the Examiner’s recommendations.

1.2           That, subject to the satisfactory completion of the above (to be agreed by the Corporate Manager for Strategic Planning); the Neighbourhood Plan be advanced to a local referendum covering the parish of Thurston.

Reason for Decision: To enable the Council to meets its statutory obligations under Section 17A of the  Neighbourhood Planning (General) Regulations 2012 (as amended) and to allow the Thurston Neighbourhood Plan to proceed to a local referendum.

Alternative Options Considered and Rejected:

1.1     The local planning authority may propose to make a decision on a recommendation that differs from that set out by the Examiner in their report. If so, it must give its reason why and undertake further consultation before issuing a final decision. As appropriate, this may require the matter to be re-examined. For the reasons set out in section 4 below, this option has been discarded.

1.2     The recommended option as set out below is that the local planning authority agree that this Neighbourhood Plan proceed to a local referendum.

Any Declarations of Interest Declared: None

Any Dispensation Granted: None

It was RESOLVED:-

That the contents of the report, supported by Appendix A, B and C of the report, be approved.

Reason for Decision: To provide assurances that risk management processes in place are robust and effective.

Alternative Options Considered and Rejected: Risk Management as an activity must accomplish the following tasks: identify and agree objectives; identify risks and assess (i.e.: Treat, Transfer, Tolerate or Terminate the risk); allocate risk owners; manage and control and monitoring and reporting.

Any Declaration of Interest Declared: None

Any Dispensation Granted: None

It was RESOLVED:-

1.1     That the 2018/19 financial outturn as set out in the report be noted.

1.2     That the transfer of £495k, being the HRA deficit for the year (£167k less than planned) as per paragraph 5.5 of the report, from the Strategic Priorities Reserve be noted.

1.3     That the HRA Capital carry-forward requests referred to in paragraph 5.14 of the report totalling £675k be approved.

Reason for Decision: To ensure members are kept informed of the outturn position for both Housing Revenue and Capital and to approve the carry forward requests.

Alternative Options Considered and Rejected: To recommend the carry forward of £675k HRA Capital costs.

Any Declarations of Interest Declared: None

Any Dispensation Granted: None

It was RESOLVED:-

1.1       That the 2018/19 financial outturn set out in the report be noted.

1.2       That the following net transfers of £3.462m be noted;

a)          Transfer to reserves of £363k being the net amount for the following   specific earmarked reserves, referred to in section 5.8 and Appendix C of the report;

b)        Of the remaining balance of the General Fund surplus £665k be transferred to the Growth and Efficiency Fund, £500k to the Commercial Development Risk reserve and £1.934m to the Business Rates Equalisation reserve, as referred to in section 2.1 (c) of the report.

1.3           That the General Fund carry-forward requests totalling £85k referred to in paragraph 5.9 of the report be approved.

1.4           That the total Capital carry-forward requests referred to in paragraph 5.17 of the report totalling £983k be approved.

Reason for Decision:  To ensure that Members are kept informed of the outturn position for both General Fund Revenue and Capital and to approve the carry forward requests.

Alternative Options Considered and Rejected:

a)    Transfer surplus funds of £3.462m to the Growth and Efficiency (GEF) reserve.

b)    Transfer surplus funds of £3.462m to the Business Rates Equalisation reserve.

c)     Transfer surplus funds of £1.934m to the Business Rates Equalisation reserve, surplus funds of £665k to the Growth and Efficiency reserve, £500k to the new Commercial Development Risk reserve and net transfers of £363k to specific earmarked reserves as detailed in 5.8 below.

d)    To recommend carry forward requests for the General Fund (£85k) and Capital (£983k).

Any Declaration of Interest declared: None

Any Dispensation Granted: None