Ad-Hoc status:Carried
Resolution status:Carried
Approve as recommendation pages 75-76
Approve as recommendation pages 24-25
With clarification that sustainability condition to secure ASHP and water efficiency measures
Delegate to Chief Planning Officer to confirm surface water drainage with SCC Floods and Water
And subject to this to approve as recommendation pages 44-45 with conditions requested by SCC Floods and Water
With clarification that sustainability condition includes requirement for solar panels
It was RESOLVED: -
That, subject to the addition of the comment from Councillor Eburne requesting that the risk register for the Council’s Companies be shared with Members as agreed by officers, the minutes of the meeting held on 28 November 2022 be confirmed and signed as a true record.
That subject to amendments and comments the report made at the meeting that the following be approved:
3.1The Joint Capital Strategy for 2023/24, including the Prudential Indicators, as set out in Appendix A.
3.2The Joint Investment Strategy for 2023/24, as set out in Appendix B.
3.3The Joint Treasury Management Strategy for 2023/24, including the Joint Annual Investment Strategy as set out in Appendix C.
3.4The Joint Treasury Management Indicators as set out in Appendix D.
3.5The Joint Treasury Management Policy Statement as set out in Appendix G.
3.6The Joint Minimum Revenue Provision Statement as set out in Appendix H.
3.7That the key factors and information relating to and affecting treasury management activities set out in Appendices E, F, and I be noted.
1.1 That Council approves Option 3 (as set out in Appendix C of this report) be used as the basis for a revised (Working Age) Council Tax Reduction Scheme for 2023/24.
1.2 That Council approves the introduction of an additional Local Council Tax Support award for 2023/24 of up to at least £25 per recipient where residual liability for Council Tax exists, as permitted under Section 13A (1) (c) of the Local Government Finance Act 1992.
1.3 That Council gives authority to the Director for Corporate Resources in consultation with the Cabinet Member for Finance to agree Local Discretionary Policy as permitted under Section 13A (1) (c) of the Local Government Finance Act 1992 to determine the method of distribution for any funds remaining from the additional Council Tax Support Fund for 2023/24
1) That the Treasury Management activity for the first six months of 2022/23 as set out in report JAC/21/38 and Appendices be noted.
2) That it be noted that Mid Suffolk District Council’s treasury management activity for the first six months of 2022/23 was in accordance with the approved Treasury Management Strategy, and that, except for one occasion when the Council exceeded its daily bank account limit with Lloyds, as mentioned in Appendix C, paragraph 4.1, the Council has complied with all the Treasury Management Indicators for this period.
That Council agrees the recommendations contained in Appendix A
1.1. That the Mid Suffolk Overview and Scrutiny Committee notes the report.
1.2. That Cabinet considers an increase in the Locality Award allocation for each Member.
The Mid Suffolk Overview and Scrutiny Committee refers the matter back to the Cabinet for reconsideration with the following observations:
· That Officers undertake further public engagement regarding the scheme
· That Officers and Cabinet consider locating other sites within the district for the scheme
· That Cabinet takes into consideration the planning advice provided
Resolution status:Rejected
1.1. That the Joint Overview and Scrutiny Committee notes the report and requests that Officers take account of the comments made by Members.
1.2. That a review of the progress of the Strategy’s implementation plan be undertaken by the Joint Overview and Scrutiny Committee in January 2024.
1.1. That Mid Suffolk Overview and Scrutiny Committee welcomes this earlier opportunity to consider the draft budget assumptions and thanks Officers for their presentation and clarification.
1.2. That Cabinet and Officers take account of the comments made at this meeting of the Mid Suffolk Overview and Scrutiny Committee.
1.3. That Cabinet explores opportunities to reduce to a minimum the recharges to the Housing Revenue Account (HRA) from the General Fund (GF).
1.4. That Officers look further at the Vacancy Management Factor assumption of 5%.
1.5. That Officers consider further opportunities to increase garage rents.
1.6. That Mid Suffolk Overview and Scrutiny Committee suggests a more prudent assumption in respect of the Pay Award 2023/24.
1.7. That Mid Suffolk Overview and Scrutiny Committee recommends the cost assumptions for repairs and maintenance be looked at in more detail.
1.8. That more timely quarterly information on the General Fund’s and Housing Revenue Account’s income and expenditure be used to develop the budget and request that this information be made available to Mid Suffolk Overview and Scrutiny Committee.
1.1 That the Joint Overview and Scrutiny Committee notes the contents of the report and commends the work being undertaken in response to the Cost of Living crisis.
1.2 That the Joint Overview and Scrutiny Committee supports the 30% uplift to Local Citizens Advice and the work being conducted as a result and recommends that this support continues for a further 2 years.
1.3 That the Councils facilitate a more collaborative approach between organisations by encouraging the promotion of joint working.
1.4 That Officers work with relevant agencies to understand the situation for young people under 25, specifically men, to build a proactive response to support them as an at-risk group.
1.5 That Cabinet and Officers explore how we can embed the cost of living into the culture of the organisation for all staff when working with residents across all departments as part of a more integrated system of support.
1.6 That a Joint All Member Briefing be arranged for all Councillors on the Cost of Living crisis with input from Local Citizens Advice.
1.1 That Overview and Scrutiny approves the Scrutiny/Cabinet protocol.
That planning permission for change of use to takeaway and for the installation of a shopfront and external plant be GRANTED subject to conditions:
(1) That the Chief Planning Officer be authorised to GRANT Planning Permission subject to conditions as summarised below and those as may be deemed necessary by the Chief Planning Officer:
1. Standard time limit
2. Approved plans
3. Litter Collection Protocol
4. Litter bin provision immediately outside the premises
5. Cycle parking spaces for 4 cycles to be provide prior to business opening
6. Hours of business restricted to hours indicated in the material submitted
7. Waste storage arrangements
8. Details of delivery driver permits
9. Limit on external noise levels
10. Equipment arrangements
With the additional condition:
· Scheme for additional lighting
And the following informative:
· To address wall adjacent to entrance and kerb, provision of footpath adjacent to the PureGym entrance
1) That Members resolve to: Delegate Authority to the Chief Planning Officer to GRANT planning permission, including the imposition of relevant conditions and informatives as summarised below and those as may be deemed necessary by the Chief Planning Officer:
Conditions:
· Standard 3-year time limit
· Approved plans
· Sustainability measures (broadly in accordance with the proposed measures submitted under the application- including EV charging points and PV panels) to be submitted
· Construction Environmental Management Plan to be submitted
· Biodiversity Enhancement Strategy to be submitted
· Wildlife Sensitive Lighting Scheme to be submitted
· Fire hydrants to be submitted
· Archaeological Written Scheme of Investigation to be submitted
· Archaeological Post Investigation to be submitted
· Surface Water Drainage and Flood Risk Assessment Strategy implemented
· Surface Water Drainage Verification Report to be submitted
· Construction Surface Water Management Plan to be submitted
· Visibility splays to be provided in full and no obstruction to be within those splays.
· Parking provision provided in full
· Details of means to prevent surface water entering highway to be submitted
· Bin storage and presentation areas to be submitted
· Construction Management Plan to be submitted
· Access upgrades to be implemented
· Temporary cabins to removed from site 1 year after commencement
· Travel Plan to be submitted
· Notwithstanding the provisions of F1 use class, the building shall be exclusively for delivery of construction and agricultural training
· Container storage shall solely be used for incidental purposes to the construction and agricultural training
· Arboricultural report to be adhered to
· Materials details of all buildings (including colours) to be submitted
· Soft landscaping plan to be implemented
· Notwithstanding soft landscaping further landscaping details of SuDS to be submitted
· Notwithstanding soft landscaping plan, additional information on root barrier membranes to be submitted
· Landscape Management Plan to be implemented
· Hard Landscaping details to be submitted
· Equestrian land used for private use- no commercial equestrian use permitted
· Site Management Plan to be submitted
· Independent noise assessment to be carried out prior to first use
· Construction and agricultural activities shall be confined to the dedicated areas on site plan
With the additional conditions as included in the Tabled Papers:
· Notwithstanding the submitted information, details of boundary treatment (soft and hard) along the Public Right of Way and between the equestrian and training area to be agreed
· If the telehandler training tower is no longer in active use it will be removed from the site.
Informatives:
· Positive working with NPPF pre-app
· National Highways recommended notes
· SCC Highways recommended notes
· SCC Public Rights of Way recommended notes
· SCC Floods and Water recommended notes
· Environment Agency recommended notes
· East Suffolk Drainage Board recommended notes
And the additional conditions from the committee:
· Restriction on height of container stacking
· Horse manure storage and removal
· Fuel storage details
· Hours of operation and use of machinery
· Advance landscaping installed
· Provision of PV panels
· Details to be agreed for equipment use numbers and machinery, based on noise assessment, including interaction with PROW
· No tonal reversing sensor to be used
That the Chief Planning Officer be authorised to REFUSE Planning Permission based on the following reasons:
1. The proposal is in a countryside location where the development of a new dwelling would not materially enhance or maintain the vitality of the rural community. Future occupants will, moreover, be likely to be reliant upon the private car to access services, facilities and employment. The District Council has an evidenced supply of land for housing in excess of 9 years and has taken steps to boost significantly the supply of homes in sustainable locations.
On this basis the proposal would not promote sustainable development and would be contrary to the adopted policies of the development plan which seek to direct the majority of new development to towns and key service centres listed in the Core Strategy 2008 with some provision to meet local needs in primary and secondary villages under policy CS1. In the countryside development is to be restricted having regard to policy CS2 and it is considered that in the circumstances of this application the direction of new housing development to more sustainable locations is of greater weight than the delivery of one additional dwelling in a less sustainable location. Having regard to the significant supply of land for homes in the District it is considered that the objectives of paragraph 60 of the NPPF are being secured and that on the considerations of this application the objective to boost significantly the supply of homes should be given reduced weight.
It is considered that the development of this site would cause adverse impacts to the proper planning of the District having regard to the above mentioned development plan objectives to secure planned development in more sustainable locations rather than piecemeal development in less sustainable locations which significantly and demonstrably outweigh the limited benefits of this development.
As such the proposal is not acceptable in principle, being contrary to paragraphs 8 and 11 of the NPPF (2021), Policy H7 of the Mid Suffolk Local Plan (1998), Policies CS1 and CS2 of the Core Strategy (2008) and Policy FC1 and FC1.1 of the Core Strategy Focused Review (2012).
2. The proposed development results in the imposition of built development into the open countryside in a location where this would result in significant impacts on the character and appearance of the countryside, failing to protect or conserve landscape qualities and adversely impact the character of the countryside. As such the proposal would fail to comply with the requirements of Policy CL8 of the adopted Mid Suffolk Local Plan (1998), Policy CS5 of the Mid Suffolk Core Strategy (2008), and chapter 15 on the NPPF (2018).
3. The application fails to adequately demonstrate that the proposed development would not adversely impact protected species and delivery biodiversity net gain. The proposal is therefore contrary to policies CL8 of the adopted Mid Suffolk Local Plan (1998), CS5 of the Mid Suffolk Core Strategy (2008) and chapter 15 of the National Planning Policy Framework 2021, the Conservation of Habitats and Species Regulations 2010 and the Natural Environment and Rural Communities Act 2006.
(2) And the following informative notes as summarised and those as may be deemed necessary:
· Proactive working statement
3.1 That Joint Overview and Scrutiny Committee’s Members have reviewed the contents of report JOS/22/17, including the appendices, and requests that the Portfolio Holders and Officers take account of verbal comments made by members of the committee. Also, that Cabinet bears these comments in mind when debating the refocussed delivery plan, the refreshed Joint Homes and Housing Strategy, and the Joint Homelessness and Rough Sleeping Strategy.
3.2 That the committee members support the strategic aims of the Joint Homes and Housing Strategy and agreed that the newly refocussed plan is reflective of the current challenges facing the housing sector whilst continuing to deliver the aims set out in the strategy.
3.3 To ask Portfolio Holders and Officers to consider further provision of financial and physical support to all residents wishing to downsize.
That the minutes of the meeting held on the 27 of June 2022 be confirmed as a true record.
1.1 That the Joint Overview and Scrutiny Committee note the content of the report and that a verbal presentation of the comments made at this meeting be provided to Cabinet
1.2 That Cabinet is requested to carry out further work to replace carparking demands with alternatives by looking at other areas that have done so successfully.
1.3 That the Joint Overview and Scrutiny Committee asks that a report be provided to the Committee in due course to review the progress on the Parking strategy implementation plan.
1.1 That the Joint Overview and Scrutiny Committee recommends to Cabinet Option 3 as the preferred option for the Consultation for the Council Tax Reduction (Working Age) Scheme.
That the Minutes of the meeting held on 23 June 2022 be confirmed and signed as a true record.
1.1 The Council agree to add £5m to the Capital Programme and to extend the peak debt threshold for Gateway 14 Limited to £42.9m
1.2 Delegate authority to S151 officer to approve and document loan authorisation.
1.1 That Mid Suffolk Councils approve the amendments to the CIL Expenditure Framework – July 2022 (arising from the fourth review) - (Appendix A) and the CIL Expenditure Framework Communications Strategy – July 2022 (Appendix B). (Appendix C comprises the yearly Key CIL Dates Calendar which is produced under delegated powers (to the Assistant Director of Planning and Building Control in consultation with the Cabinet Members for Planning and the Cabinet Members for Communities) each year (as part of the outcomes of the first review of the CIL Expenditure Framework.) Appendix C (Key CIL dates for 2022/23) together with Appendices E and F (which comprise the current annual Babergh and Mid Suffolk Infrastructure Funding Statements - Infrastructure List) accompany the CIL Expenditure Framework and the Communications Strategy and are for reference purposes only).
1.2 That Mid Suffolk agree that the CIL Expenditure Framework and the CIL Expenditure Framework Communications Strategy be reviewed again whilst Bid round 10 is being considered (October 2022) so that any amended scheme can be in place before Bid round 11 occurs (May 2023).
1.3 That Mid Suffolk agree that the Joint Member Panel be retained to inform this (fifth) review.
To agree the motion proposed by Councillor Mellen as amended by Councillor Morley
That the minutes of the meeting held on the 25 of April 2022 be confirmed as a true record.
1.1 That the Joint Overview and Scrutiny committee notes the CIFCO Business Plan and Business Trading and Performance and ask that the minutes of this meeting be taken into account at Full Council.
1.2 That the Joint Overview and Scrutiny Committee is satisfied that the CIFCO Business Plan and Business Trading and Performance is robust for 2022 – 2023
That the Overview and Scrutiny Committee recommend to Full Council that future CIFCO business plans are scrutinised by the Councils’ Joint Overview & Scrutiny Committee and only reported to Council if the Committee is not satisfied with the Company’s business plan and performance.
The motion was lost.
That the Joint Overview and Scrutiny Committee approves the statement as detailed in paragraph 2.2 in the report.
1.1That the Overview and Scrutiny Committee compliments the officers on the report and presentation and recommend to Cabinet that the policy be adopted taking in to account the following recommendations:
1.2That Overview and Scrutiny considers that the maxim loan of £20k is insufficient and asked that Cabinet raise the level of loans and consider if a nominal rate of interest should be applied.
1.3That loans for works to improve for energy efficiency of homes should also be available.
1.4That the information in the communication plan is strengthened including publicity via Parish Council and local community groups and that a briefing note be circulated to Councillors when the policy is adopted.
1.5That Cabinet be asked to monitor the budget for empty homes this year and consider whether an increase is required for 2023/24.
1.6That further quantitative information is provided to members of the committee on the empty homes’ loans and the financial implications for the Councils.
1.7That close working is encouraged with the Homelessness Outreach officers.
That the minutes of the meeting held on the 20 of December 2021 be confirmed as a true record.
1.1That the Committee note the contents of this report.
1.2That the comments made by the Committee regarding the name of the partnership and the format of the action plan be reported back to the WSCSP.
1.3That the reporting toolkit for all Members be updated and circulated
1.4That a training session be held for all Members to ensure that all Councillors have knowledge and awareness of their role in respect of identifying and reporting crime and safety issues in their area and are able to support their town and parish councils when discussing crime and safety.
1.5That a simplified version of the action plan is circulated to all councillors with the O&S chair's report to full council on this item.
1.6Review the timing of the WSCSP report based on the meeting cycle of the partnership and ensuring that the most up to date position is reported and to review the format of the report to ensure that the information is clear, concise and has a strategic focus.
1.7To explore whether the strategic assessment is available from the County