Ad-Hoc status:Carried
Ad-Hoc status:Rejected
It was RESOLVED: -
That the minutes of the meeting held on the 5 December 2023 be confirmed and signed as correct record.
Resolution status:Carried
That Cabinet considered the feedback from engagement and endorsed the final Mid Suffolk Plan setting out the vision and strategic priorities for Mid Suffolk District Council for 2023-2031, as set out in Appendix A.
1.1 That Cabinet approved the empty homes and second homes premiums policy for 2024-25 attached in appendix A.
1.2 That Cabinet delegated authority to the Director of Housing in consultation with the Cabinet Member for Housing and Property to make technical amendments to the policy to ensure it meets the criteria set by Government and the Council.
That the contents of the Greenhouse Gas Emissions Report 2022-23 at Appendix A to the report be noted.
1.1 That Cabinet endorsed the Full Business Case (FBC) for Work Package 1 in respect of the Stowmarket, Health, Education and Leisure Facilities as attached as Appendix A (confidential).
1.2 That Cabinet approved the full delivery of this element of the project as outlined in the FBC which will include pitch and land-based elements of the overall masterplan.
1.3 That Cabinet approved the recommended funding strategy detailed in Appendix B (confidential) as the Cabinet’s preferred method of delivering the project, SUBJECT TO the securing of all internal and external funding outlined in the recommended funding strategy.
1.4 That Cabinet delegated its authority for completion of all necessary matters and agreements pursuant to the approval of recommendation 3.3, including any land legals and transactions required to facilitate Work Package 1, to the Council’s Director for Economic Growth and Climate Change and Section 151 Officer/Director for Corporate Resources in consultation with the Cabinet Member for Environment Culture and Wellbeing.
1.5 That Cabinet noted work carried out to date on a sustainable management model for the wider Stowmarket, Health, Education and Leisure Facilities (as outlined in Appendix A – Business Case confidential) but agree that a further recommendation on the preferred model will be brought back to Cabinet for consideration early in 2024.
ONWARD RECOMMENDATION TO COUNCIL
1.6 That Council approve the addition of this project to the Capital Programme as outlined in the recommended funding strategy, specifically the Councils commitment of £450,000 from the Council’s Strategic Reserve towards the total cost of delivery of Work Package 1.
1.1 That, subject to any further budget variations that arise during the rest of the financial year, the projected surplus on the General Fund of £2.878m referred to in section 4.2 and Appendix A of the report be noted;
1.2 That, subject to any further budget variations that arise during the rest of the financial year, the projected overspend on the Housing Revenue Account of £1.488m and the underspend on the capital programme of £19.750m referred to in section 4.3 and Appendix B of the report be noted;
1.3 That, the Council’s compliance with the Prudential Indicators during quarter two referred to in section 4.4 and Appendix C of the report be noted.
That Members noted the report.
That Cabinet approved £560k of the total £820k earmarked reserve funding previously approved in the 2023/24 budget, be spent on revenue rather than capital.
1.1 That Cabinet endorsed the Full Business Case (FBC) attached as Appendix A (confidential).
1.2 That Cabinet approved the full delivery of the project as outlined in the FBC for an approximate 35,690 sq ft. Skills and Innovation Centre on Gateway 14 at Stowmarket up to a maximum total cost envelope of £18.75m.
1.3 That Cabinet, if minded to approved recommendation 3.2, approved the recommended funding strategy detailed in Appendix D (confidential) as the Cabinet’s preferred method of delivering the project, SUBJECT TO the satisfactory completion of all related legal, financial, cost and valuation advice and contractual agreements, full access to Freeport seed fund capital payment and full access to the required level of Pot B retained business rates generated on the Gateway 14 site as part of Freeport agreements (as forecast in the recommended funding strategy attached as Appendix D - confidential).
1.4 That Cabinet delegated its authority for completion of all necessary matters and agreements pursuant to the approval of recommendation 3.3 to the Council’s Director for Economic Growth and Climate Change and Section 151 Officer/Director for Corporate Resources in consultation with the Leader of the Council. This requires that all ‘subject to’ elements within 3.3 are met.
1.5 That Cabinet authorised the forward funding of next stage technical design, planning and related preparatory works, up to a total value of £150k, from the Gateway 14 capital budget.
1.6 That Council approve the addition of this project to the Capital Programme as outlined in the recommended funding strategy including the virement of the Gateway 14 Capital budget of £10.75m and the use of earmarked reserves or Pot B retained business rates to finance this.
That the minutes of the meeting held on the 3 October 2023 be signed and confirmed as a correct record.
That Mid Suffolk Cabinet agrees to the release of £672k from reserves to expedite the completion of outstanding repairs and enable delivery of the next phase of the Building Services Transformation and Improvement Programmes.
That Cabinet approval was sought to commence a seven-week period of consultation, commencing 10th November 2023 and ending 29th December 2023, on the proposed scope and conditions of a Local Listed Building Consent Order.
That Cabinet noted the report and the Healthy Behaviours Partnership Agreement
That Cabinet authorised the Director of Corporate Resources in consultation with the Cabinet Member for Finance to enter into the Deed of Variation at Appendix A to the report.
To note phase 3 of the Cost of Living Action Plan and endorse the commitment to develop a longer term approach to preventing poverty which seeks to understand the underlying drivers of poverty across both districts at a hyper local level through continued work with internal and external stakeholders and to include wider engagement with Town and Parish Councils.
To endorse engagement on the emerging vision and strategic priorities as set out in Appendix A
1.1 That Cabinet agreed for officers to proceed with the ‘option 3’ proposal outlined in section 4 of this report, whilst recognising the associated risks and the limitations with regards to evidence currently available that this investment will be feasible and offer good value for money.
1.2 That Cabinet informed officers of any further stipulations they wish to be added to the proposed next steps.
1.3 That Cabinet delegated the further development and delivery of ‘option 3’ to the Director for Economic Growth and Climate Change, in consultation with the Cabinet Member for Thriving Towns and Rural Communities.
1.1 That Cabinet approved that option 1 is taken forward and that the joint councils’ draft EV Infrastructure Implementation Plan was approved.
1.2 That the completion of the final documentation was delegated to the Director for Economic Growth and Climate Change in consultation with portfolio holders for Environment, Culture & Wellbeing in Babergh and Thriving Towns and Rural Communities in Mid Suffolk.
To note and support the implementation of the Councils first Employer Supported Volunteering Policy.
1.1 That Cabinet agreed Option 1 and approved the revised Safeguarding Policy for Children, Young People and Adults at Risk
1.2 That Cabinet agreed for the Deputy Chief Executive in consultation with the Portfolio Holder to have delegated authority to make minor amendments to the Safeguarding Policy in line with outcomes derived from the Annual Section 11 Audit or future Internal Audit Reviews.
That the minutes of the meeting held on the 8 August 2023 be signed and confirmed as a correct record.
1.1 That the CIL Expenditure Programme (September 2023) and accompanying Technical assessments of the following CIL Bids (forming Appendices, A and B) be approved (including decisions on these CIL Bids for Cabinet to make and to note - delegated decisions only) as follows:-
Decisions for Cabinet to approve: - Ringfenced Infrastructure Funds (Needham Market, Walsham Le Willows and Somersham)
CIL Bid, Location and Infrastructure Proposed
Amount of CIL Bid and total cost of the infrastructure
Cabinet Decision
M23-08 NEEDHAM MARKET
Crowley Park Young Childrens Play Equipment Upgrade
Amount of CIL Bid £65,560.50
Total cost of the project £87,414 (excluding VAT)
Total of other funding
Needham Market Town Council £21,853.50
Recommendation to Cabinet to approve CIL Bid M23-08 for £65,560.50 from the Ringfenced Infrastructure Fund
M23-19 NEEDHAM MARKET
New Scout Hut
Amount of CIL Bid £75,000
Total cost of the project £329,490
Section 106 - £235,000
Needham Market Town Council and Scout Group Contribution £19,490
Recommendation to Cabinet to approve CIL Bid M23-19 for £75,000 from the Ringfenced Infrastructure Fund
M23-16 WALSHAM LE WILLOWS
Walking and Cycling- Palmer Street Footpath
Amount of CIL Bid
£41,439
Total costs of the project (including VAT – recoverable by SCC and design costs)
£49,726.80
Recommendation to Cabinet to approve CIL Bid M23-16 for £41,439 from the Ringfenced Infrastructure Fund
M23-02 SOMERSHAM
Somersham Play Area
£62,776.17
Total costs of the project
£83,701.56
Other funding sources are from:
Somersham Parish Council Neighbourhood CIL
District Councillor Locality Monies
MSDC Grant
Recommendation to Cabinet to approve CIL Bid M23-02 for £62,776.17 from the Ringfenced Infrastructure Fund
Decisions for Cabinet to make: - Ringfenced Infrastructure Fund and Local Infrastructure Fund (Finningham)
M22-21 FINNINGHAM
Finningham Green Footpath
£52,000
£66,400 including VAT and design costs.
Other funding sources are:
Finningham Parish Council
£2,000
County/District Councillor
Recommendation to Cabinet to approve this CIL Bid for £52,000 with £2761.32 from the Ringfenced Infrastructure fund and £49,238.68 from the Local Infrastructure Fund.
Decisions for Cabinet to make: - Local Infrastructure Fund
M23-10 WYVESTONE
Wyverstone Village Hall Kitchen Refurbishment and improvement
£65,970.90
£87,961.20
Parish Council Contribution: £10,000
Wyverston Town Trust Contribution £1,000
Wyverston Village Hall Own Funds £10,990.30
Recommendation to Cabinet to approve CIL Bid M23-10 for £65,970.90 from the Local Infrastructure Fund
M23-07 GREAT ASHFIELD
Great Ashfield Community Hall Kitchen Refurbishment and Improvement
£24,556.65
Total cost of the project
£32,742.20
Great Ashfield Parish Council reserves
Recommendation to Cabinet to approve CIL Bid M23-07 for £24,556.65 from the Local Infrastructure Fund
M22-11 NORTON
Norton Community Centre Development and Extension
£100,000
£395,765.90
Other sources of funding
PWLB Precept-paid loan - £295,765.90
Recommendation to Cabinet to approve CIL Bid M22-11 for £100,000 from the Local Infrastructure Fund
M23-18 CREETING ST MARY
Walking and Cycling - Sally Woods Lane
£10,170
£12,010
(Difference is recoverable by VAT)
Recommendation to Cabinet to approve CIL Bid M for £10,170 from the Local Infrastructure Fund
Decisions for Cabinet to note: - Local Infrastructure Fund
M23-17 EYE
Walking and Cycling scheme
Broome Hill
£2,700
Total costs of the project including VAT recoverable by SCC)
£3,240
Recommendation for Cabinet to note the delegated decision for CIL Bid M23-17 for £2,700 from the Local Infrastructure Fund
1.2 That Cabinet noted and endorsed this CIL Expenditure Programme which includes the position in respect of approved CIL Bids from Rounds 1 to 10 inclusive (Appendix A Section B) together with details of emerging infrastructure/CIL Bids (Appendix A Section C).
That Cabinet noted the content of Appendix A & B and agreed to join the UK100 network.
1.1 That Cabinet agreed to support the RSPCA campaign and thereby resolve:
1.2 That an outright ban on the giving of live animals as prizes, in any form, on Babergh & Mid Suffolk Council owned land is implemented.
1.3 That the Councils write to UK Government requesting an outright ban on live animals as prizes on both public and private land.
1.4 That the Councils carry out a review of the current policies and the terms and conditions of the contract agreements relating to the hire of council owned land and premises to ensure that they reflect the councils’ positions as regards giving of live animals as prizes.
It was RESOLVED:-
That the minutes of the meeting held on the 11 July 2023 be signed and confirmed as a correct record.
1.1 That the revised table of fares be approved for consultation as attached at Appendix A to this report, and in accordance with Section 65 of the Local Government (Miscellaneous Provisions) Act 1976.
1.2 That Appendix A be amended to read:- tariff 1 £7.50 for the first 2 miles.
1.3 That the Director for Operations be authorised in consultation with the Portfolio Holder to make changes to the table of taxi fares as required following the consultation.
1.4 That the consultation period commenced from the 8th August 2023 for a period of 21 days.
1.5 That unless there were any exceptional circumstances, a further review of taxi fares would not take place until a period of 12 months had passed.
That Cabinet approved option 3, to deferred any further progress on this site until Part 2 of the Joint Local Plan wad progressed.
1.1 That the contents of the Greenhouse Gas Emissions Report 2021-22 at Appendix A to the report be noted.
1.2 That a Task and Finish group is established to review and refresh actions in the Carbon Reduction Management Plan.
That the minute of the meeting held on the 6 March 2023 be confirmed and signed as true record of the meeting.
1.1 That the 2022/23 General Fund financial outturn of £629k overspend compared to budget as set out in this report be noted.
1.2 That the revenue carry-forward requests totalling £34k be noted.
1.3 That the following transfers be approved;
a) £4.294m be transferred to the Growth and Efficiency Fund
b) (£500k) be transferred from the Inflationary Pressure Reserve
c) (£85k) to be transferred from the Business Rates & Council Tax Reserve
d) £138k to be transferred to the Waste Reserve
e) £1.233m Investment Income be transferred to the Commercial Development & Risk Management Reserve
f) £173k of Everyone Active utility cost pressure to be funded from the Covid Recovery Reserve
1.4 That the capital carry-forward requests totalling £23.062m be approved.
1.1 That the 2022/23 HRA financial outturn as set out in this report be noted.
1.2 That the transfer of £743k, being the HRA revenue deficit for the year (£838k worse than the original budget) from the Strategic Priorities Reserves be approved.
1.3 That the HRA capital carry-forward requests totalling£18.388m be approved.
1.1 To confirm that affordable housing Commuted Sums formed part of the operational housing budget and so delegated to the Director for Housing the authority to make the associated spending decisions, in line with adopted policy and in consultation with the Cabinet Member for Housing.
1.2 To adopt the appended Commuted Sums Spending Policy as a means of guiding decision making on Commuted Sums spend.
1.3 That the Director for Housing to be authorised to make future amendments to the Commuted Sums Spending Policy, in consultation with the Cabinet Member for Housing, for example if required to stay up to date with legislation, national or other Council policies.
That Councillor Rowland Warboys be elected as Chair of the Council for the municipal year 2023/24.
That Councillor Daniel Pratt be elected as Vice Chair of the Council for the municipal year 2023/24.
That the minutes of the meeting held on 20 March 2023 be confirmed and signed as a true record.
That Councillor Andrew Mellen be appointed Leader of the Council for the current Term of Office.
That the following Committees and Joint Committees be appointed:
· Overview and Scrutiny Committee
· Planning Committee
· Licensing and Regulatory Committee
· Joint Audit and Standards Committee
· Joint Appointments Committee
1.1 That the Committees' size and numerical allocation of seats be approved as detailed in Appendix A to this report.
1.2 That Committee members and named substitutes be appointed as set out in Appendix B to this report.
1.3 That the Monitoring Officer be authorised to make consequential changes to the Constitution following any changes made to the appointments and political composition of committees.
That Councillor James Caston be elected as Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2023/24.
That Councillor Keith Scarff be elected as Vice Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2023/24.
That Councillor Sarah Mansel be elected Chair of the Planning Committee for the Municipal year 2023/24.
That Councillor Lavinia Hadingham be elected Vice Chair of the Planning Committee for the Municipal year 2023/24.
That Councillor Oliver Walters be elected Chair of the Licensing and Regulatory Committee for the Municipal year 2023/24.
That Councillor Nicky Willshere be elected Vice Chair of the Licensing and Regulatory Committee for the Municipal year 2023/24.
That Councillor Matthissen be elected Co-Chair of the Joint Audit and Standards Committee for the Municipal year 2023/24.
That Councillor Mellen be elected Co-Chair of the Joint Appointments Committee for the Municipal year 2023/24.
That Councillors be appointed to the Outside Bodies detailed in Appendix A, with the additional appointment of Councillor Terence Carter to the West Suffolk Community Safety Partnership.
That the Council approve the appointment of Councillor Austin Davies, Councillor John Matthissen, Councillor Colin Lay, and Councillor Richard Winch as Directors of MSDC (Suffolk Holdings) Ltd.
That Councillors Rachel Eburne and Richard Winch be appointed as members of the Shared Revenues Partnership Joint Committee and that Councillors Teresa Davis and Tim Weller be appointed as substitute members for the municipal year 2023/24.
That Councillor Lucy Elkin be appointed as a member of the Suffolk Joint Standards Board for the municipal year 2023/24.
That Councillors David Penny and Miles Row be appointed to the Joint Gypsy and Traveller Steering Group for the municipal year 2023/24.
1.1That Councillors Janet Pearson, Rowland Warboys, Anders Linder and Adrienne Marriott be appointed to the Community Governance Review Working Group.
1.2That Councillors Rachel Eburne, John Matthissen, John Whitehead and Keith Scarff be appointed to the Constitution Working Group.
1.3That Councillors Janet Pearson, Ross Piper, Gilly Morgan and Nicky Willshere be appointed to the Member Learning and Development Working Group.
1.4That Councillors Sarah Mansel, Andrew Stringer, James Caston and Terry Lawrence be appointed to the Local Plan Working Group.