Ad-Hoc status:Carried
Resolution status:Carried
It was RESOLVED: -
That the minutes of the meeting held on the 27th November 2023 be approved.
1.1To approve the Joint Capital Strategy for the period 2023/24 to 2027/28, including the Prudential Indicators, as set out in Appendix A.
1.2To approve the Joint Investment Strategy for service and commercial investments for the period 2023/24 to 2027/28, as set out in Appendix B.
1.3To approve the Joint Treasury Management Strategy for the period 2023/24 to 2027/28, including the Joint Annual Investment Strategy as set out in Appendix C.
1.4To approve the Joint Treasury Management Indicators as set out in Appendix D.
1.5To approve the Joint Treasury Management Policy Statement as set out in Appendix G.
1.6To approve the Joint Minimum Revenue Provision Policy Statement as set out in Appendix H.
1.7That the key factors and information relating to and affecting treasury management activities set out in Appendices E, F, and I be noted.
1.8That a working group be formed with Arlingclose and Officers including Portfolio Holders, Chairs of the Joint Audit and Standards Committee, and Members from all groups to discuss ESG options.
To agree that the Corporate Manager – Internal Audit prepares a paper for JASC in May 2024 to discuss the option of including co-opted members into the committee’s membership.
That the Chief Planning Officer be authorised to Refuse Planning Permission as summarised below and as may be deemed necessary by the Chief Planning Officer:
The proposal is situated within the setting of the nearby Grade I Listed Church and Conservation Area.
The proposal would have a very low level of less than substantial harm to the heritage assets, and the public benefits of this proposal are not considered to outweigh the harm identified, contrary to NPPF paragraph 208 and JLP policy LP19.
The proposed building would, whilst relating to a countryside use nonetheless by reason of its size and location impact on the protected view, and landscape character contrary to Neighbourhood Plan Policy MP10, and JLP Policies LP17 and LP20
That the minutes of the meeting held on the 25th September 2023, as set out in the tabled papers, be approved.
That the Treasury Management activity for the first six months of 2023/24 as set out in this report and Appendices be noted.
That it be noted that Mid Suffolk District Council’s treasury management activity for the first six months of 2023/24 was in accordance with the approved Treasury Management Strategy, and that, except for one occasion when the Council exceeded its daily bank account limit with Lloyds, as mentioned in Appendix C, paragraph 4.1, the Council has complied with all the Treasury Management Indicators for this period.
That the contents of this Internal Audit report, supported by Appendix A, be noted.
1.1That given changes in the administrations, newly elected members of the Joint Audit and Standards Committee note the progress to improve strategic risk management in alignment with the HM Government Orange Book since January 2022, and support the ongoing schedule of continuous improvement for the Councils’ joint risk management arrangements.
1.2That training be provided to all Members on Risk Management.
That confidential minutes of the meeting held on 25 September 2023 be confirmed and signed as a true record.
1.1 That the contents of the Greenhouse Gas Emissions Report 2021-22 at Appendix A to the report be noted.
1.2 That a Task and Finish group is established to review and refresh actions in the Carbon Reduction Management Plan.
That Councillor Rowland Warboys be elected as Chair of the Council for the municipal year 2023/24.
That Councillor Daniel Pratt be elected as Vice Chair of the Council for the municipal year 2023/24.
That the minutes of the meeting held on 20 March 2023 be confirmed and signed as a true record.
That Councillor Andrew Mellen be appointed Leader of the Council for the current Term of Office.
That the following Committees and Joint Committees be appointed:
· Overview and Scrutiny Committee
· Planning Committee
· Licensing and Regulatory Committee
· Joint Audit and Standards Committee
· Joint Appointments Committee
1.1 That the Committees' size and numerical allocation of seats be approved as detailed in Appendix A to this report.
1.2 That Committee members and named substitutes be appointed as set out in Appendix B to this report.
1.3 That the Monitoring Officer be authorised to make consequential changes to the Constitution following any changes made to the appointments and political composition of committees.
That Councillor James Caston be elected as Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2023/24.
It was RESOLVED:-
That Councillor Keith Scarff be elected as Vice Chair of the Mid Suffolk Overview and Scrutiny Committee for the Municipal year 2023/24.
That Councillor Sarah Mansel be elected Chair of the Planning Committee for the Municipal year 2023/24.
That Councillor Lavinia Hadingham be elected Vice Chair of the Planning Committee for the Municipal year 2023/24.
That Councillor Oliver Walters be elected Chair of the Licensing and Regulatory Committee for the Municipal year 2023/24.
That Councillor Nicky Willshere be elected Vice Chair of the Licensing and Regulatory Committee for the Municipal year 2023/24.
That Councillor Matthissen be elected Co-Chair of the Joint Audit and Standards Committee for the Municipal year 2023/24.
That Councillor Mellen be elected Co-Chair of the Joint Appointments Committee for the Municipal year 2023/24.
That Councillors be appointed to the Outside Bodies detailed in Appendix A, with the additional appointment of Councillor Terence Carter to the West Suffolk Community Safety Partnership.
That the Council approve the appointment of Councillor Austin Davies, Councillor John Matthissen, Councillor Colin Lay, and Councillor Richard Winch as Directors of MSDC (Suffolk Holdings) Ltd.
That Councillors Rachel Eburne and Richard Winch be appointed as members of the Shared Revenues Partnership Joint Committee and that Councillors Teresa Davis and Tim Weller be appointed as substitute members for the municipal year 2023/24.
That Councillor Lucy Elkin be appointed as a member of the Suffolk Joint Standards Board for the municipal year 2023/24.
That Councillors David Penny and Miles Row be appointed to the Joint Gypsy and Traveller Steering Group for the municipal year 2023/24.
1.1That Councillors Janet Pearson, Rowland Warboys, Anders Linder and Adrienne Marriott be appointed to the Community Governance Review Working Group.
1.2That Councillors Rachel Eburne, John Matthissen, John Whitehead and Keith Scarff be appointed to the Constitution Working Group.
1.3That Councillors Janet Pearson, Ross Piper, Gilly Morgan and Nicky Willshere be appointed to the Member Learning and Development Working Group.
1.4That Councillors Sarah Mansel, Andrew Stringer, James Caston and Terry Lawrence be appointed to the Local Plan Working Group.